Integrate Calendly with Email by Zapier to automate your work

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Email by ZapierEmail by Zapier
2. Choose an Action
The event an automation performs after it's triggered
Endless possibilities

Top companies trust Zapier to automate work that solves their unique business problems—no coding required.

How Zapier works

Zapier makes it easy to integrate Calendly with Email by Zapier - no code necessary. See how you can get setup in minutes.

Select a trigger from Calendly

A trigger is an event that starts your Zap and runs the workflow. For example, with Calendly, a trigger could be "Invitee Canceled."
A trigger is the event that kicks off your automated workflow.

Setup an action from Email by Zapier

An action is what takes place after the automation is triggered. For example, with Email by Zapier, the action could be "Send Outbound Email."
An action is the event that your automated workflow performs when triggered.

That’s it! You just connected Calendly to Email by Zapier

With Zapier, it’s never been easier to connect your apps together and automate your most tedious work. Save hours every month.
Triggers and actions are the main components of every automated workflow.

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Make work flow with AI

Level up your Calendly to Email by Zapier integration with AI. Extract, summarize, and transform your integration data with leading AI models like OpenAI, Anthropic, and more.
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Frequently Asked Questions about Calendly + Email by Zapier integrations

New to automation with Zapier? You're not alone. Here are some answers to common questions about how Zapier works with Calendly and Email by Zapier

To integrate Calendly with Email by Zapier, you can set up a Zap where Calendly serves as the trigger app. Start by creating a new Zap and select 'Invitee Created' as the trigger event in Calendly. Then, choose Email by Zapier as the action app to send out emails whenever there is a new invitee on Calendly.

Calendly offers triggers for actions such as when a new invitee is created or when an invitee cancels a scheduled event. These triggers can initiate actions in other apps within Zapier, such as sending out emails or updating CRM systems.

Yes, within your Zap setup, you can customize email content based on the type of Calendar event. Use filters and paths to specify different content or recipients according to the event data received from Calendly.

Absolutely! You can create a Zap that sends a follow-up email automatically by using the 'New Invitee Created' trigger from Calendly and setting up an action in Email by Zapier to send an email.

In case of cancellations, we suggest using the 'Invitee Canceled' trigger from Calendly. You can configure your Zap to send an automated email notification using Email by Zapier when an appointment is canceled.

Email by Zapier is primarily designed for transactional emails rather than bulk emailing. For bulk emails related to scheduling through Calendly, consider integrating with dedicated emailing services that support large distributions.

Our platform employs security measures including encryption to protect your data while integrating services like Calendar and Email by Zapier. It's always advisable to review our security practices and ensure compliance with your local regulations regarding data privacy.

Connect Calendly and Email by Zapier to integrate crucial parts of your business

With Zapier, you can integrate everything from basic data entry to end-to-end processes. Here are some of the business-critical workflows that people automate with Zapier.

Automate your lead management and improve conversions

With Zapier, you can automate every part of your lead funnel and give yourself the best chance at converting leads. Automate everything from lead capture to outreach to reporting—and close more deals as a result.
An illustration representing how to automate lead management with Zapier.

Create more impactful campaigns with automation

Measuring campaign performance across platforms can get chaotic. Plus, digging up the right metrics costs you precious time and effort. With Zapier, you can create a centralized view of your performance, skillfully manage your lists, and ensure your campaigns drive ROI across the business.
An illustration representing how to measure campaign impact with Zapier.

Provide world-class support with a little help from automation

Support reps can't be productive when they have to track down crucial information for every incident or ticket. With Zapier, you can automatically send your reps the context they need to resolve tickets quickly and create a seamless customer experience.
An illustration representing how to automate customer support with Zapier.

Automate your way to actionable, up-to-date data

The days of manually exporting and importing data are over. With Zapier, you can send data where it needs to go, in the format you need it—so you can centralize your data and unlock more insights.
An illustration representing how to move and manage data with Zapier.

Resolve incidents faster with automation

Your technical support team wants to focus on tech tickets rather than admin work. With Zapier, you can automate everything from ticket creation to routing to inter-team communication—eliminating friction from incident management and increasing speed to resolution.
An illustration of a flow chart representing how to resolve tickets and incidents with Zapier.

Connect Calendly and Email by Zapier to unlock the power of automation

With Zapier's 7,000 integrations, you can unify your tools within a connected system to improve your team's efficiency and deepen their impact.

Choose a Trigger
Start here
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Start here
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Choose an Action

Supported triggers and actions

Zapier helps you create workflows that connect your apps to automate repetitive tasks. A trigger is an event that starts a workflow, and an action is an event a Zap performs.

    • Webhook subscription scope
      Required
    Trigger
    Instant
    Try It
    • Event Name
      Required
    • Host User
      Required
    • Co-hosts
    • Duration (in minutes)
      Required
    • Time Zone
    • Start Date
      Required
    • End Date
      Required
    • Location Kind
    • Location
    • Additional Location Info
    Action
    Write
  • Calendly triggers, actions, and search
    Mark Invitee as No Show

    Marks a specific invitee as a no show.

    Action
    Write
    • Email Address
      Required
    Trigger
    Instant
    Try It

Learn how to automate Calendly on the Zapier blog

Learn how to automate Email by Zapier on the Zapier blog

calendly logo
calendly logo
About Calendly
Calendly is an elegant and simple scheduling tool for businesses that eliminates email back and forth. It helps save time so that businesses can provide great service and increase sales.
Learn moreHelp
Related categories
  • Scheduling & Booking
email logo
email logo
About Email by Zapier
Send and receive email via a custom Zapier email address at "zapiermail.com". This is great for triggering off of emails and sending custom emails. (Max of 10 email sends per hour.) Have direct access to your own email servers? Check out our IMAP and SMTP services!
Learn moreHelp
Related categories
  • Email
  • Zapier

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