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Quickly connect Calendly to Microsoft Outlook with a Zapier template.

Our most popular template

Create Microsoft Outlook events for new invitees created in Calendly
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Calendly + Microsoft Outlook
Send Microsoft Outlook emails for new invitee created events in Calendly
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Calendly + Microsoft Outlook
Create contacts in Microsoft Outlook for new Calendly invitees
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Calendly + Microsoft Outlook
Send cancellation emails with Microsoft Outlook when invitees cancel in Calendly
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Calendly + Microsoft Outlook
Create notes in Maximizer with OpenAI responses and email drafts in Outlook for new Calendly invitees
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Calendly + OpenAI (GPT-4, DALL-E, Whisper) + Maximizer CRM + 1 more
Create new Microsoft Outlook contacts from Calendly invitees
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Calendly + Microsoft Outlook

Create Microsoft Outlook events for new invitees created in Calendly

Details

Try it

Calendly + Microsoft Outlook

Send Microsoft Outlook emails for new invitee created events in Calendly

Details

Try it

Calendly + Microsoft Outlook

Create contacts in Microsoft Outlook for new Calendly invitees

Details

Try it

Calendly + Microsoft Outlook

Send cancellation emails with Microsoft Outlook when invitees cancel in Calendly

Details

Try it

Calendly + Microsoft Outlook

Create notes in Maximizer with OpenAI responses and email drafts in Outlook for new Calendly invitees

Details

Try it

Calendly + OpenAI (GPT-4, DALL-E, Whisper) + Maximizer CRM + 1 more

Create new Microsoft Outlook contacts from Calendly invitees

Details

Try it

Calendly + Microsoft Outlook

Create new Microsoft Outlook events for new Calendly invitees
Details
Try it
Calendly + Microsoft Outlook
Send an email via Microsoft Outlook whenever new invitees are created in Calendly
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Calendly + Microsoft Outlook

How Zapier works

Zapier makes it easy to integrate Calendly with Microsoft Outlook - no code necessary. See how you can get setup in minutes.

Select a trigger from Calendly

A trigger is an event that starts your Zap and runs the workflow. For example, with Calendly, a trigger could be "Invitee Canceled."

A trigger is the event that kicks off your automated workflow.

Setup an action from Microsoft Outlook

An action is what takes place after the automation is triggered. For example, with Microsoft Outlook, the action could be "Add Attendees to Calendar Event."

An action is the event that your automated workflow performs when triggered.

That’s it! You just connected Calendly to Microsoft Outlook

With Zapier, it’s never been easier to connect your apps together and automate your most tedious work. Save hours every month.

Triggers and actions are the main components of every automated workflow.

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Customers who say using Zapier has made them better at their job

25m

Customers have created over 25 million Zaps on the platform

6 mins

The average user takes less than 6 minutes to set up a Zap

Make work flow with AI

Level up your Calendly to Microsoft Outlook integration with AI. Extract, summarize, and transform your integration data with leading AI models like OpenAI, Anthropic, and more.

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Frequently Asked Questions about Calendly + Microsoft Outlook integrations

New to automation with Zapier? You're not alone. Here are some answers to common questions about how Zapier works with Calendly and Microsoft Outlook

How do I connect Calendly with Microsoft Outlook through Zapier?

To connect Calendly with Microsoft Outlook, use our platform to select Calendly as the trigger app and choose an appropriate trigger event like 'Invitee Created'. Then, select Microsoft Outlook as the action app and pick the desired action, such as 'Create Event'. Follow the setup instructions to authenticate your accounts and configure the details mapping between Calendly invitees and Outlook events.

What are some common trigger events for Calendly in a Zap?

Common trigger events for Calendly include 'Invitee Created', which triggers when someone schedules a new event with you. These events can be used in Zaps to automate tasks like adding invitees to your contact lists or creating matching calendar events in Microsoft Outlook.

Can I add guests to Outlook calendar events when using a Zap from Calendly?

Yes, when setting up your Zap, after selecting 'Invitee Created' as your trigger from Calendly, you can use the 'Create Event' action of Microsoft Outlook. You will have fields available to include guests from your invitee data so that they are automatically added to the calendar event.

Is it possible to update an existing event in Outlook based on changes made in Calendly?

Currently, we support creating new events in Microsoft Outlook based on new bookings made via Calendly. Updating existing events requires additional automated workflows which may involve other tools or manual input after the initial create event action.

How do I handle cancellations from Calendly in my Outlook calendar through Zapier?

You can manage cancellations by using the 'Invitee Canceled' trigger from Calendly. While setting up your Zap, you should then determine how this cancellation reflects on your Microsoft Outlook calendar. Options may include sending a notification email or manually adjusting entries since direct deletion often requires manual intervention.

What should I do if my Zap between Calendly and Microsoft Outlook stops working?

First, check that both accounts are properly authenticated within our platform. Review any error messages provided within the task history for specific issues related to triggers or actions failing. Additionally, make sure that no settings have changed in either service that could affect connectivity or permissions.

Are there limitations on syncing data between Calendly and Microsoft Outlook?

While our platform enables robust integrations between these services, there are some constraints such as limitations on API requests per minute by each service provider. Also consider mapping fields accurately, particularly if calendars have different metadata requirements or time zone discrepancies.

Connect Calendly and Microsoft Outlook to integrate crucial parts of your business

With Zapier, you can integrate everything from basic data entry to end-to-end processes. Here are some of the business-critical workflows that people automate with Zapier.

Automate your lead management and improve conversions

With Zapier, you can automate every part of your lead funnel and give yourself the best chance at converting leads. Automate everything from lead capture to outreach to reporting—and close more deals as a result.

An illustration representing how to automate lead management with Zapier.

Create more impactful campaigns with automation

Measuring campaign performance across platforms can get chaotic. Plus, digging up the right metrics costs you precious time and effort. With Zapier, you can create a centralized view of your performance, skillfully manage your lists, and ensure your campaigns drive ROI across the business.

An illustration representing how to measure campaign impact with Zapier.

Provide world-class support with a little help from automation

Support reps can't be productive when they have to track down crucial information for every incident or ticket. With Zapier, you can automatically send your reps the context they need to resolve tickets quickly and create a seamless customer experience.

An illustration representing how to automate customer support with Zapier.

Automate your way to actionable, up-to-date data

The days of manually exporting and importing data are over. With Zapier, you can send data where it needs to go, in the format you need it—so you can centralize your data and unlock more insights.

An illustration representing how to move and manage data with Zapier.

Resolve incidents faster with automation

Your technical support team wants to focus on tech tickets rather than admin work. With Zapier, you can automate everything from ticket creation to routing to inter-team communication—eliminating friction from incident management and increasing speed to resolution.

An illustration of a flow chart representing how to resolve tickets and incidents with Zapier.

Supported triggers and actions

Zapier helps you create workflows that connect your apps to automate repetitive tasks. A trigger is an event that starts a workflow, and an action is an event a Zap performs.

- Webhook subscription scope
  Required
Trigger
Instant
Try It
- Webhook subscription scope
  Required
Trigger
Instant
Try It
Cancel Scheduled Event
Cancels a scheduled event with a specified reason for the cancellation.
Action
Write
- Search
  Required
Action
Search
Cancelled Calendar Event
Triggers when an event is cancelled.
Trigger
Instant
Try It

- Calendar
Trigger
Scheduled
Try It
- Shared Inbox
Trigger
Scheduled
Try It

New Flagged Email
Triggers when a new email is flagged.
Trigger
Scheduled
Try It
- Calendar
Trigger
Scheduled
Try It
- Calendar
- Subject
  Required
- Start Date & Time
  Required
- End Date & Time
  Required
- Location Name
- Sensitivity
- Attendees
- All Day Event?
- Description
- Show me as Free or Busy
Action
Write
- To Email(s)
  Required
- CC Email(s)
- BCC Email(s)
- Reply-To Email
- Subject
  Required
- Body Format
  Required
- Description
- Attachment
- Action for Files Larger Than 150MB
Action
Write
- Event
  Required
Action
Write
- From Email
- To Email(s)
  Required
- CC Email(s)
- BCC Email(s)
- Reply-To Email
- Subject
  Required
- Body Format
  Required
- Description
- Attachment
- Action for Files Larger Than 150MB
Action
Write
- Contact Folder
- Contact
  Required
- First Name
  Required
- Last Name
- EmailAddresses
- BusinessPhones
- HomePhones
- MobilePhone
- JobTitle
- CompanyName
- Department
- Business Website URL
- PersonalNotes
- Street
- City
- State
- Postal Code
- Country or Region
- Street
- City
- State
- Postal Code
- Country or Region
- Street
- City
- State
- Postal Code
- Country or Region
Action
Write
- Calendar
- SearchTerm
  Required
- Start Date & Time
  Required
- End Date & Time
  Required
Action
Search
- Search_info
- Search Value
  Required
Action
Search

- Webhook subscription scope
  Required
Trigger
Instant
Try It
- Event Name
  Required
- Host User
  Required
- Co-hosts
- Duration (in minutes)
  Required
- Time Zone
- Start Date
  Required
- End Date
  Required
- Location Kind
- Location
- Additional Location Info
Action
Write
Mark Invitee as No Show
Marks a specific invitee as a no show.
Action
Write
- Calendar
- Time Before
  Required
- Time Before (Unit)
  Required
Trigger
Scheduled
Try It
- Parent Folder
  Required
- Child Folder
Trigger
Scheduled
Try It
- Contact Folder
Trigger
Scheduled
Try It
- Parent Folder
  Required
- Child Folder
- Search terms
  Required
- Note
Trigger
Scheduled
Try It
- Parent Folder
  Required
- Child Folder
Trigger
Scheduled
Try It
- Event
- Merge with existing attendees?
- Attendees
Action
Write
- Contact Folder
- First Name
  Required
- Last Name
- EmailAddresses
- BusinessPhones
- HomePhones
- MobilePhone
- JobTitle
- CompanyName
- Department
- Business Website URL
- FileAs
- PersonalNotes
- Street
- City
- State
- Postal Code
- Country or Region
- Street
- City
- State
- Postal Code
- Country or Region
- Street
- City
- State
- Postal Code
- Country or Region
Action
Write
- Email ID
  Required
- To Email(s)
  Required
- CC Email(s)
- BCC Email(s)
- Reply-To Email
- Subject
  Required
- Description
- Attachment
- Action for Files Larger Than 150MB
- Reply to All
Action
Write
- Email ID
  Required
- Comment
Action
Write
- Event
- Subject
  Required
- Start Date & Time
  Required
- End Date & Time
  Required
- All Day Event?
- Is Online Meeting?
- Hide attendees list?
- Description
- Show me as Free or Busy
- The importance of the event
- Merge with existing attendees?
- Attendees
- Categories
- Location Name
Action
Write
- HTTP Method
  Required
- URL
  Required
- Query String Parameters
- Headers
- Additional Request Headers
- Description
Action
Write
- Contact Folder
- First Name
  Required
- Last Name
- EmailAddresses
Action
Search
- Contact Folder
- First Name
  Required
- Last Name
- EmailAddresses
- BusinessPhones
- HomePhones
- MobilePhone
- JobTitle
- CompanyName
- Department
- Business Website URL
- FileAs
- PersonalNotes
- Street
- City
- State
- Postal Code
- Country or Region
- Street
- City
- State
- Postal Code
- Country or Region
- Street
- City
- State
- Postal Code
- Country or Region
Action
Search or write

Learn how to automate Calendly on the Zapier blog

Learn how to automate Microsoft Outlook on the Zapier blog

About Calendly

Calendly is an elegant and simple scheduling tool for businesses that eliminates email back and forth. It helps save time so that businesses can provide great service and increase sales.

Learn more Help

Related categories

Scheduling & Booking

About Microsoft Outlook

Microsoft Outlook is a web-based suite of webmail, contacts, tasks, and calendaring services.

Learn more Help

Related categories

Similar apps

Gmail

Email, Google

Zoho Mail

Email, Zoho

Connect Calendly to Microsoft Outlook on the world's largest no-code automation platform

Explore Calendly + Microsoft Outlook Integrations

zoho-crm

Connect Calendly and Microsoft Outlook to unlock the power of automation

Set up your first integration

Create Microsoft Outlook events for new invitees created in Calendly

Send Microsoft Outlook emails for new invitee created events in Calendly

Create contacts in Microsoft Outlook for new Calendly invitees

Send cancellation emails with Microsoft Outlook when invitees cancel in Calendly

Create notes in Maximizer with OpenAI responses and email drafts in Outlook for new Calendly invitees

Create new Microsoft Outlook contacts from Calendly invitees

Create Microsoft Outlook events for new invitees created in Calendly

Send Microsoft Outlook emails for new invitee created events in Calendly

Create contacts in Microsoft Outlook for new Calendly invitees

Send cancellation emails with Microsoft Outlook when invitees cancel in Calendly

Create notes in Maximizer with OpenAI responses and email drafts in Outlook for new Calendly invitees

Create new Microsoft Outlook contacts from Calendly invitees

Create new Microsoft Outlook events for new Calendly invitees

Send an email via Microsoft Outlook whenever new invitees are created in Calendly

How Zapier works

Select a trigger from Calendly

Setup an action from Microsoft Outlook

That’s it! You just connected Calendly to Microsoft Outlook

Zapier is the automation platform of choice for 87% of Forbes Cloud 100 companies in 2023

Make work flow with AI

Frequently Asked Questions about Calendly + Microsoft Outlook integrations

Connect Calendly and Microsoft Outlook to integrate crucial parts of your business

Automate your lead management and improve conversions

Create more impactful campaigns with automation

Provide world-class support with a little help from automation

Automate your way to actionable, up-to-date data

Resolve incidents faster with automation

Supported triggers and actions

Learn how to automate Calendly on the Zapier blog

How to send Slack notifications for new Calendly events

How to create Google Calendar events from Calendly

Automatically add new Calendly events to Google Sheets

Learn how to automate Microsoft Outlook on the Zapier blog

How to add Microsoft Outlook events to Google Calendar

Automatically copy events from one Microsoft Outlook calendar to another

How to create Microsoft Outlook calendar events from a Google Sheet

Connect Calendly to Microsoft Outlook on the world's largest no-code automation platform

Explore Calendly + Microsoft Outlook Integrations

Explore Calendly + Microsoft Outlook Integrations