Integrate Calendly with Trello to automate your work

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1. Choose a Trigger

An event that starts an automation

2. Choose an Action

The event an automation performs after it's triggered

Endless possibilities

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Zapier makes it easy to integrate Calendly with Trello - no code necessary. See how you can get setup in minutes.

Select a trigger from Calendly

A trigger is an event that starts your Zap and runs the workflow. For example, with Calendly, a trigger could be "Invitee Canceled."

A trigger is the event that kicks off your automated workflow.

Setup an action from Trello

An action is what takes place after the automation is triggered. For example, with Trello, the action could be "Create Checklist Item in Card."

An action is the event that your automated workflow performs when triggered.

That’s it! You just connected Calendly to Trello

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Triggers and actions are the main components of every automated workflow.

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Customers have created over 25 million Zaps on the platform

6 mins

The average user takes less than 6 minutes to set up a Zap

Set up your first integration

Quickly connect Calendly to Trello with a Zapier template.

Our most popular template

Create Trello cards for new Calendly events
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Calendly + Trello
Archive card in Trello when an invitee cancels in Calendly
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Calendly + Trello
Update Trello cards for new Calendly invitees
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Calendly + Trello
Automatically move Trello cards to a specified list when new Calendly invitees are created
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Calendly + Trello
Create Trello card attachments for new Calendly invitees
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Calendly + Trello
Add labels to Trello cards when new Calendly invitees are created
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Calendly + Trello

Create Trello cards for new Calendly events

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Calendly + Trello

Archive card in Trello when an invitee cancels in Calendly

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Calendly + Trello

Update Trello cards for new Calendly invitees

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Calendly + Trello

Automatically move Trello cards to a specified list when new Calendly invitees are created

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Calendly + Trello

Create Trello card attachments for new Calendly invitees

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Calendly + Trello

Add labels to Trello cards when new Calendly invitees are created

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Calendly + Trello

Create new Trello cards for every new Calendly invitee created
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Calendly + Trello
Move new Calendly invitees to a list on Trello by shifting cards automatically
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Calendly + Trello

Make work flow with AI

Level up your Calendly to Trello integration with AI. Extract, summarize, and transform your integration data with leading AI models like OpenAI, Anthropic, and more.

Learn about AI automation

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Frequently Asked Questions about Calendly + Trello integrations

New to automation with Zapier? You're not alone. Here are some answers to common questions about how Zapier works with Calendly and Trello

How do I integrate Calendly with Trello?

To integrate Calendly with Trello, you can use our automation platform to set up workflows that trigger actions in Trello whenever a new event is created in Calendly. First, connect both your Calendly and Trello accounts to our platform, then select the appropriate triggers and actions for your workflow.

Can I automatically create a Trello card when a new Calendly event is scheduled?

Yes, by using the 'New Event Scheduled' trigger from Calendly, you can automatically create a card in Trello with details about the event. Select 'Create Card' as your action when setting up your integration.

What information from my Calendly events can be used in Trello?

When integrating Calendly with Trello, you can transfer key information such as the event name, date and time, attendee names, and other custom fields from your scheduled events into a new Trello card.

Is it possible to update an existing Trello card based on changes in a Calendly event?

Yes, you can set up workflows to update existing cards by using triggers for modifications in your scheduled events on Calendly. For example, if an event is canceled or rescheduled, the corresponding card in Trello can be updated automatically.

How often do updates occur between Calendly and Trello?

Updates between apps typically occur instantly once a trigger from Calendly fires. However, as with any automated system, slight delays might sometimes happen depending on the volume of data or current API call limits.

Are there any limitations on creating cards from Calendly events in Trello?

While most data from a calendared appointment can be transferred into a Trello card directly, specific restrictions might apply concerning how much data each action transfers at once based on API limitations or permissions set within either app.

Can I customize how data appears on my newly created Trello cards when integrated with Calendly?

Yes, during the setup of your automation workflow you choose which pieces of information should populate specific fields within your newly created cards - allowing full customization over what key details are included.

Connect Calendly and Trello to integrate crucial parts of your business

With Zapier, you can integrate everything from basic data entry to end-to-end processes. Here are some of the business-critical workflows that people automate with Zapier.

Automate your lead management and improve conversions

With Zapier, you can automate every part of your lead funnel and give yourself the best chance at converting leads. Automate everything from lead capture to outreach to reporting—and close more deals as a result.

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Create more impactful campaigns with automation

Measuring campaign performance across platforms can get chaotic. Plus, digging up the right metrics costs you precious time and effort. With Zapier, you can create a centralized view of your performance, skillfully manage your lists, and ensure your campaigns drive ROI across the business.

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Provide world-class support with a little help from automation

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Automate your way to actionable, up-to-date data

The days of manually exporting and importing data are over. With Zapier, you can send data where it needs to go, in the format you need it—so you can centralize your data and unlock more insights.

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Connect Calendly and Trello to unlock the power of automation

With Zapier's 7,000 integrations, you can unify your tools within a connected system to improve your team's efficiency and deepen their impact.

Choose a Trigger

Start here

Choose an Action

Supported triggers and actions

Zapier helps you create workflows that connect your apps to automate repetitive tasks. A trigger is an event that starts a workflow, and an action is an event a Zap performs.

- Webhook subscription scope
  Required
Trigger
Instant
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- Webhook subscription scope
  Required
Trigger
Instant
Try It
Cancel Scheduled Event
Cancels a scheduled event with a specified reason for the cancellation.
Action
Write
- Search
  Required
Action
Search
- Board
- List
- Filter
Trigger
Scheduled
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- Board
- List
- Card
Trigger
Scheduled
Try It
- Board
- List
- Card
Trigger
Instant
Try It

- Board
- Card
Trigger
Instant
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- Board
Trigger
Scheduled
Try It
- Board
Trigger
Scheduled
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New Notification
Triggers when you get a new notification in Trello.
Trigger
Scheduled
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- Organization
- Event Name
  Required
- Description
  Required
- Permission Level
- Allow Any Team Member to Join This Board?
Action
Write
- Board
- List
- Card
Action
Write
- Board
- Label
- List
- Card
Action
Write
- Board
- Only cards where you're a member?
- List
- Card
Action
Write
- Board
- List
- Card
- Checklist Name
- Checklist to Copy
- Checklist Items
- Checklist Position
Action
Write
- Board
- List
- Card
- Comment Text
  Required
Action
Write
- Board
- Event Name
  Required
- Organization
- Permission Level
- Allow Any Team Member to Join This Board?
Action
Write
- Board
- Event Name
  Required
- Color
Action
Write
- Board
- List
- Card
- Label
Action
Write
- Board
- Event Name
  Required
Action
Search
- Board
- List
- Card
- Checklist
  Required
- Search
  Required
Action
Search
- Info
- Organization
- Board
- List
- Event Name
  Required
Action
Search
- Board
- Event Name
  Required
- Color
Action
Search or write
- Board
- List
- Card
- Search
  Required
- Checklist Name
- Checklist to Copy
- Checklist Items
- Checklist Position
Action
Search or write
- Info
- Organization
- Board
- List
- Event Name
  Required
- Description
  Required
- Label
- Custom_labels
- Card Position
- Only cards where you're a member?
- Due Date
- File Attachments
- URL Attachments
- Checklist Name
- Checklist Items
Action
Search or write

- Webhook subscription scope
  Required
Trigger
Instant
Try It
- Event Name
  Required
- Host User
  Required
- Co-hosts
- Duration (in minutes)
  Required
- Time Zone
- Start Date
  Required
- End Date
  Required
- Location Kind
- Location
- Additional Location Info
Action
Write
Mark Invitee as No Show
Marks a specific invitee as a no show.
Action
Write
New Board
Triggers when a new board is added.
Trigger
Scheduled
Try It
- Board
- List
- Card
Trigger
Scheduled
Try It
- Activity
  Required
- Board
- List
- Card
Trigger
Instant
Try It
- Board
- Time Before
- Time Before (Unit)
- Status
- Only cards where you're a member?
Trigger
Scheduled
Try It
- Board
Trigger
Scheduled
Try It
- Board
- Label
Trigger
Instant
Try It
- Board
Trigger
Scheduled
Try It
- Board
- List
- Card
- Checklist
  Required
- Event Name
  Required
- Checklist Item Position
Action
Write
- Board
- List
- Event Name
  Required
- Description
  Required
- Label
- Custom_labels
- Card Position
- Only cards where you're a member?
- Due Date
- File Attachments
- URL Attachments
- Checklist Name
- Checklist Items
Action
Write
- Board
- List
- Card
- File Attachments
- URL Attachments
Action
Write
- Board
- List
- Card
- To_board
- To_list
  Required
Action
Write
- Board
- List
- Card
- Event Name
  Required
- Description
  Required
- Due Date
- Due Complete
- Checklist Item Position
Action
Write
- Board
Action
Write
- Board
- List
- Card
- Checklist
  Required
- Checklist_item
  Required
Action
Write
- Board
- List
- Card
- Checklist
  Required
Action
Write
- Board
- Event Name
  Required
Action
Write
- Board
- Event Name
  Required
Action
Search
- Board
- List
- Card
- Search
  Required
Action
Search
- Organization
- Event Name
  Required
Action
Search
- Organization
- Member_name
  Required
Action
Search
- Board
- Event Name
  Required
Action
Search or write
- Organization
- Event Name
  Required
- Description
  Required
- Permission Level
- Allow Any Team Member to Join This Board?
Action
Search or write

Learn how to automate Calendly on the Zapier blog

Learn how to automate Trello on the Zapier blog

About Calendly

Calendly is an elegant and simple scheduling tool for businesses that eliminates email back and forth. It helps save time so that businesses can provide great service and increase sales.