Deputy + Gmail

Send emails in Gmail for new leaves in Deputy

Stay informed about your team's leave requests with this efficient workflow. When a new leave event occurs in Deputy, an email will be sent via Gmail, ensuring you're always up-to-date on your employees' time off. This automation saves time and keeps you in the loop about important schedule changes.

When this happens...
New Leave
Triggers when a new Leave request is submitted
TriggerScheduled
automatically do this!
Send Email
Triggers when a new email appears in the specified mailbox.
ActionWrite

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Supported triggers and actions

What does this mean?

New Colleague
Triggers when a new individual is added to your workplace, you can see them here. This is subject to you have workplace visibility.
Trigger
Scheduled
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New Post
Triggers when a new newsfeed post arrives.
Trigger
Scheduled
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New My Timesheet
Triggers when there is a new timesheet that has been saved for me.
Trigger
Scheduled
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New Location
Triggers when there is a new location or company.
Trigger
Scheduled
Try It
Forgot to End Shift (Timesheet Incomplete)
Triggers when a timesheet needs to be completed, because an employee has forgotten to end their shift.
Trigger
Scheduled
Try It

New Leave
Triggers when a new Leave request is submitted
Trigger
Scheduled
Try It
New Role
Triggers when New Role/Persmission set.
Trigger
Scheduled
Try It

Get New Timesheets
Lists all the new timesheets
Trigger
Scheduled
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- Workplace NameRequired
- Workplace Code
- Location AddressRequired
- Address Notes
- Payroll Export code
- Timezone
Action
Write
- LocationRequired
- NameRequired
- Payroll Export Code
Action
Write
- Start of UnavailabilityRequired
- End of UnavailabilityRequired
- Comment about Unavailability
Action
Write
- Area/DepartmentRequired
- Time of the saleRequired
- Sales ReferenceRequired
- Sales QuantityRequired
- Sales Type
- Sales AmountRequired
- Employee
Action
Write
- Work AreaRequired
- EmployeeRequired
Action
Write
New Label
Triggers when you add a new label.
Trigger
Scheduled
Try It
- Label or mailbox
Trigger
Scheduled
Try It
New Starred Email
Triggers when you receive a new email and star it within two days.
Trigger
Scheduled
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- Label
- MessageRequired
Action
Write
- Recipient Instructions
- To
- Cc
- Bcc
- SubjectRequired
- From
- From Name
- Body type
- BodyRequired
- Add signature default
- Label or mailbox
- Attachments
Action
Write
- Name of labelRequired
Action
Write
- MessageRequired
- Label(s) to removeRequired
Action
Write
- Search StringRequired
Action
Search

New Area/Department
Triggers when there is a new area or department created.
Trigger
Scheduled
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New My Schedule
Triggers when there is a new schedule for me.
Trigger
Scheduled
Try It
- EventRequired
Trigger
Scheduled
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New Employee
Triggers when there is a new employee created.
Trigger
Scheduled
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New Late Employee
Triggers when someone is late to start their shift.
Trigger
Scheduled
Try It
New Notification
Triggers when there is a new notification for you.
Trigger
Scheduled
Try It
New Schedule
Triggers when there is a new schedule
Trigger
Scheduled
Try It
- Role
- CompanyRequired
- First NameRequired
- Last NameRequired
- Email AddressRequired
- Mobile Phone
- Employee Payroll ID/Number
Action
Write
- Location
- Employees
- MessageRequired
Action
Write
- Start TimestampRequired
- End TimestampRequired
- Employee ID
- Publish
- Meal Break Minutes
- Name of the area/department that this is for
- Force Overwrite
- Open
- Comment
- Confirm Status
Action
Write
- Who
- QuestionRequired
- Comment
- Due Date
Action
Write
- TimesheetRequired
- Mealbreak Minutes
Action
Write
- Label or mailbox
- Search keywords
Trigger
Scheduled
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- Label or mailboxRequired
Trigger
Scheduled
Try It
- Search keywordsRequired
Trigger
Scheduled
Try It
- Label/Mailbox
Trigger
Scheduled
Try It
- Email message to be DeletedRequired
Action
Write
- Trigger Instructions
- ThreadRequired
- To
- Cc
- Bcc
- From
- From Name
- Body type
- BodyRequired
- Add signature default
- Label or mailbox
- Attachments
Action
Write
- To
- Cc
- Bcc
- From
- From Name
- Reply To
- SubjectRequired
- Body type
- BodyRequired
- Add signature default
- Label or mailbox
- Attachments
Action
Write
- Trigger Instructions
- ThreadRequired
- To
- Cc
- Bcc
- From
- From Name
- Reply To
- Body type
- BodyRequired
- Label or mailbox
- Attachments
Action
Write
- Search StringRequired
- To
- Cc
- Bcc
- From
- From Name
- Reply To
- SubjectRequired
- Body type
- BodyRequired
- Add signature default
- Label or mailbox
- Attachments
Action
Search or write

About Deputy

Deputy is an all-in-one employee scheduling, timesheets, tasking and communication platform. Used by thousands of businesses around the world it will improve profitability, staff culture and operational accountability.

Learn more

Related categories

Scheduling & Booking

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About Gmail

One of the most popular email services, Gmail keeps track of all your emails with threaded conversations, tags, and Google-powered search to find any message you need.

Learn more

Related categories

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Related Zap Templates

Send emails in Gmail for new schedules in Deputy

Send emails in Gmail for new employees in Deputy

Deputy + Gmail

Send emails in Gmail for new leaves in Deputy

New Colleague

New Post

New My Timesheet

New Location

Forgot to End Shift (Timesheet Incomplete)

New Leave

New Role

Get New Timesheets

Create Location

Create Area/Department

Create My Unavailability

Create Sales Data

Start Shift

New Label

New Email

New Starred Email

Add Label to Email

Create Draft

Create Label

Remove Label From Email

Find Email

New Area/Department

New My Schedule

Break Started or Finished

New Employee

New Late Employee

New Notification

New Schedule

Create Employee

Create Announcement

Create Shift

Create Task

End Shift

New Attachment

New Labeled Email

New Email Matching Search

New Thread

Delete Email

Create Draft Reply

Send Email

Reply to Email

Find or Send Email

About Deputy

Related categories

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Teem

Streamtime

About Gmail

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IMAP by Zapier

SMTP by Zapier

Microsoft Office 365

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