Connect Microsoft Excel and QuickBooks Online to unlock the power of automation

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How Zapier works

Zapier makes it easy to integrate Microsoft Excel with QuickBooks Online - no code necessary. See how you can get setup in minutes.

Select a trigger from Microsoft Excel

A trigger is an event that starts your Zap and runs the workflow. For example, with Microsoft Excel, a trigger could be "New Row."
A trigger is the event that kicks off your automated workflow.

Setup an action from QuickBooks Online

An action is what takes place after the automation is triggered. For example, with QuickBooks Online, the action could be "Create Bill (Item Based)."
An action is the event that your automated workflow performs when triggered.

That’s it! You just connected Microsoft Excel to QuickBooks Online

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Triggers and actions are the main components of every automated workflow.

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25m

Customers have created over 25 million Zaps on the platform

6 mins

The average user takes less than 6 minutes to set up a Zap

Make work flow with AI

Level up your Microsoft Excel to QuickBooks Online integration with AI. Extract, summarize, and transform your integration data with leading AI models like OpenAI, Anthropic, and more.
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Frequently Asked Questions about Microsoft Excel + QuickBooks Online integrations

New to automation with Zapier? You're not alone. Here are some answers to common questions about how Zapier works with Microsoft Excel and QuickBooks Online

What is required to integrate Microsoft Excel with QuickBooks Online using our tools?

To integrate Microsoft Excel with QuickBooks Online, you'll need both applications set up and running. You have to utilize our connector, where you create Zaps with triggers from Excel such as 'New Row' or 'Updated Row', and actions in QuickBooks Online like 'Create Sales Receipt' or 'Create Invoice'. Make sure your accounts are authenticated and authorized properly within our platform.

Can I update existing QuickBooks Online records from Excel?

Yes, you can. By setting up a zap where an updated row in Excel acts as the trigger, you can configure actions that update records in QuickBooks Online, such as updating customer details or product information. Just ensure that the mapping fields between Excel rows and QuickBooks records are correctly aligned.

How often do the integrations run between Excel and QuickBooks Online?

Integration runs are dependent on your plan type with us. Generally, Zaps can run at intervals ranging from every 5 minutes to once an hour. For instant updates, ensure that the trigger events are promptly recognized within your setup.

Is it possible to create complex workflows that involve additional steps beyond Microsoft Excel and QuickBooks Online?

Absolutely! Our platform allows for multi-step Zaps where you can include filters, paths, or include other apps like Google Sheets or Slack before completing actions in QuickBooks. This flexibility ensures you can tailor workflows exactly to your business needs.

Are there any limitations when synchronizing data between Microsoft Excel and QuickBooks?

There might be some limitations based on what information is capturable through triggers in Excel or acceptable response actions by QuickBooks online due to API restrictions. It's critical to check which fields are supported during setup to avoid any synchronization issues.

What happens if a trigger event fails during integration?

If a trigger event from Excel fails, we provide detailed logs which help diagnose the problem. You’ll need to check these logs accessible through your dashboard for issue resolution steps or rerun the action manually once corrections are made.

Do I need advanced technical skills to set up integrations between Microsoft Excel and QuickBooks Online?

No advanced technical skills are required to set up these integrations. Our platform's user-friendly interface provides step-by-step guidance throughout creating and managing zaps between Microsoft Excel triggers and QuickBook Online actions ensuring easy accessibility for all users.

Connect Microsoft Excel and QuickBooks Online to integrate crucial parts of your business

With Zapier, you can integrate everything from basic data entry to end-to-end processes. Here are some of the business-critical workflows that people automate with Zapier.

Automate your lead management and improve conversions

With Zapier, you can automate every part of your lead funnel and give yourself the best chance at converting leads. Automate everything from lead capture to outreach to reporting—and close more deals as a result.
An illustration representing how to automate lead management with Zapier.

Create more impactful campaigns with automation

Measuring campaign performance across platforms can get chaotic. Plus, digging up the right metrics costs you precious time and effort. With Zapier, you can create a centralized view of your performance, skillfully manage your lists, and ensure your campaigns drive ROI across the business.
An illustration representing how to measure campaign impact with Zapier.

Provide world-class support with a little help from automation

Support reps can't be productive when they have to track down crucial information for every incident or ticket. With Zapier, you can automatically send your reps the context they need to resolve tickets quickly and create a seamless customer experience.
An illustration representing how to automate customer support with Zapier.

Automate your way to actionable, up-to-date data

The days of manually exporting and importing data are over. With Zapier, you can send data where it needs to go, in the format you need it—so you can centralize your data and unlock more insights.
An illustration representing how to move and manage data with Zapier.

Resolve incidents faster with automation

Your technical support team wants to focus on tech tickets rather than admin work. With Zapier, you can automate everything from ticket creation to routing to inter-team communication—eliminating friction from incident management and increasing speed to resolution.
An illustration of a flow chart representing how to resolve tickets and incidents with Zapier.

Supported triggers and actions

Zapier helps you create workflows that connect your apps to automate repetitive tasks. A trigger is an event that starts a workflow, and an action is an event a Zap performs.

    • Storage_source
    • Folder
    • Spreadsheet
      Required
    • Worksheet
      Required
    Trigger
    Scheduled
    Try It
    • Storage_source
    • Folder
    • Spreadsheet
      Required
    Trigger
    Scheduled
    Try It
    • Storage_source
    • Folder
    • Spreadsheet
      Required
    • Worksheet
      Required
    Action
    Write
    • Storage_source
    • Folder
    • Spreadsheet
      Required
    • Worksheet
      Required
    • Table
      Required
    Action
    Write
    • Storage_source
    • Folder
    • Spreadsheet
      Required
    • Worksheet
      Required
    • Table
      Required
    Trigger
    Scheduled
    Try It
    • Storage_source
    • Folder
    • Spreadsheet
      Required
    • Worksheet
      Required
    • Trigger Column
    Trigger
    Scheduled
    Try It
    • Storage_source
    • Folder
    • Spreadsheet
      Required
    • Worksheet
      Required
    Action
    Write
    • Storage_source
    • Folder
    • Title
      Required
    • Column Headers
    • Zap_step_id
    Action
    Write

Learn how to automate Microsoft Excel on the Zapier blog

Learn how to automate QuickBooks Online on the Zapier blog

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About Microsoft Excel
Microsoft's Excel is a spreadsheet application used by millions of users across the world. It is part of the Office ecosystem and is considered the industry standard for spreadsheets. Only files on OneDrive for Business (available with Office 365 and Sharepoint server) are supported at this time with Zapier.
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