Gmail + Infraspeak

Create new Infraspeak work orders from matching Gmail emails

This workflow enables you to streamline and speed up your maintenance duties. When a new Gmail message meets your specified search criteria, it instantly generates a work order in Infraspeak. It simplifies your email management and guarantees that all critical tasks in your mailbox will automatically convert into work orders, letting you focus more on fixing issues and less on administrative work.

When this happens...
New Email Matching Search
Triggers when you receive a new email that matches a search string you provide.
TriggerScheduled
automatically do this!
Create Work Order
Creates a new Work order
ActionWrite

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Supported triggers and actions

What does this mean?

- Label or mailbox
- Search keywords
Trigger
Scheduled
Try It
- Label or mailboxRequired
Trigger
Scheduled
Try It
- Search keywordsRequired
Trigger
Scheduled
Try It
- Label/Mailbox
Trigger
Scheduled
Try It
- Email message to be DeletedRequired
Action
Write

- Trigger Instructions
- ThreadRequired
- To
- Cc
- Bcc
- From
- From Name
- Body type
- BodyRequired
- Add signature default
- Label or mailbox
- Attachments
Action
Write
- To
- Cc
- Bcc
- From
- From Name
- Reply To
- SubjectRequired
- Body type
- BodyRequired
- Add signature default
- Label or mailbox
- Attachments
Action
Write

- Trigger Instructions
- ThreadRequired
- To
- Cc
- Bcc
- From
- From Name
- Reply To
- Body type
- BodyRequired
- Label or mailbox
- Attachments
Action
Write
- Search StringRequired
- To
- Cc
- Bcc
- From
- From Name
- Reply To
- SubjectRequired
- Body type
- BodyRequired
- Add signature default
- Label or mailbox
- Attachments
Action
Search or write
Closed Work Order
Triggers when a work order is closed.
Trigger
Instant
Try It
Confirmed Work Order
Triggers when a (completed) work order is confirmed.
Trigger
Instant
Try It
New Planned Event of a Planned Job Order
Triggers when a planned event is created from a planned job order.
Trigger
Instant
Try It
Started Work Order
Triggers when a work order is started.
Trigger
Instant
Try It
- Work Order NumberRequired
- Description
- Pause Reason
Action
Write
- Work Order NumberRequired
Action
Write
- ClientRequired
- LocationRequired
- AreaRequired
- TypeRequired
- PriorityRequired
- Description
Action
Write
- Description
Action
Search

New Label
Triggers when you add a new label.
Trigger
Scheduled
Try It
- Label or mailbox
Trigger
Scheduled
Try It
New Starred Email
Triggers when you receive a new email and star it within two days.
Trigger
Scheduled
Try It
- Label
- MessageRequired
Action
Write
- Recipient Instructions
- To
- Cc
- Bcc
- SubjectRequired
- From
- From Name
- Body type
- BodyRequired
- Add signature default
- Label or mailbox
- Attachments
Action
Write
- Name of labelRequired
Action
Write
- MessageRequired
- Label(s) to removeRequired
Action
Write
- Search StringRequired
Action
Search
Approved Work Order
Triggers when a work order is approved.
Trigger
Instant
Try It
Confirmed Sell Order
Triggers when a sell order is confirmed.
Trigger
Instant
Try It
New Planned Job Order of a Work Order
Triggers when a new planned job is created from a work order.
Trigger
Instant
Try It
New Work Order
Triggers when a new work order is reported.
Trigger
Instant
Try It
- Work Order NumberRequired
Action
Write
- Work Order NumberRequired
- Work Order closed successfully
- Description
Action
Write
- Client NameRequired
- Client Code
- NIF
- Address
- Postal Code
- City
- Latitude
- Longitude
Action
Write
- Work Order NumberRequired
Action
Write

About Gmail

One of the most popular email services, Gmail keeps track of all your emails with threaded conversations, tags, and Google-powered search to find any message you need.

Learn more

Related categories

Similar apps

About Infraspeak

Infraspeak is a mobile and cloud-based platform that helps maintenance/facility managers and technicians track and manage assets, buildings and locations. Highly customisable, Infraspeak centralises stock, reduces costs, manages corrective and preventive maintenance.

Related categories

Task Management

Related Zap Templates

Send Gmail emails for new planned job orders in Infraspeak

Send Gmail emails for new closed work orders in Infraspeak

Generate work orders in Infraspeak for new labeled emails in Gmail

Gmail + Infraspeak

Create new Infraspeak work orders from matching Gmail emails

New Attachment

Label or mailbox

Search keywords

New Labeled Email

New Email Matching Search

New Thread

Label/Mailbox

Delete Email

Create Draft Reply

Trigger Instructions

To

Cc

Bcc

From

From Name

Body type

Add signature default

Label or mailbox

Attachments

Send Email

To

Cc

Bcc

From

From Name

Reply To

Body type

Add signature default

Label or mailbox

Attachments

Reply to Email

Trigger Instructions

To

Cc

Bcc

From

From Name

Reply To

Body type

Label or mailbox

Attachments

Find or Send Email

To

Cc

Bcc

From

From Name

Reply To

Body type

Add signature default

Label or mailbox

Attachments

Closed Work Order

Confirmed Work Order

New Planned Event of a Planned Job Order

Started Work Order

Change Work Order Pause Reason

Description

Pause Reason

Confirm a Work Order

Create Work Order

Description

Search Pause Reasons

Description

New Label

New Email

Label or mailbox

New Starred Email

Add Label to Email

Label

Create Draft

Recipient Instructions

To

Cc

Bcc

From

From Name

Body type