Gmail + SmartTask

Create SmartTask tasks from new matching Gmail emails

Keep your tasks organized without any extra effort. With this workflow, when a new email matching your specific search criteria lands in your Gmail inbox, it instantly turns into a task on SmartTask. This immediate transformation ensures you stay on top of every important email and manage tasks more efficiently, directly from your SmartTask app.

When this happens...
New Email Matching Search
Triggers when you receive a new email that matches a search string you provide.
TriggerScheduled
automatically do this!
Create Task
Creates a new task
ActionWrite

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Supported triggers and actions

- Label or mailbox
- Search keywords
Trigger
Scheduled
Try It
- Label or mailboxRequired
Trigger
Scheduled
Try It
- Search keywordsRequired
Trigger
Scheduled
Try It
- Label/Mailbox
Trigger
Scheduled
Try It
- Email message to be DeletedRequired
Action
Write

- Trigger Instructions
- ThreadRequired
- To
- Cc
- Bcc
- From
- From Name
- Body type
- BodyRequired
- Add signature default
- Label or mailbox
- Attachments
Action
Write
- To
- Cc
- Bcc
- From
- From Name
- Reply To
- SubjectRequired
- Body type
- BodyRequired
- Add signature default
- Label or mailbox
- Attachments
Action
Write

- Trigger Instructions
- ThreadRequired
- To
- Cc
- Bcc
- From
- From Name
- Reply To
- Body type
- BodyRequired
- Label or mailbox
- Attachments
Action
Write
- Search StringRequired
- To
- Cc
- Bcc
- From
- From Name
- Reply To
- SubjectRequired
- Body type
- BodyRequired
- Add signature default
- Label or mailbox
- Attachments
Action
Search or write
- CompanyIdRequired
- ProjectIdRequired
Trigger
Instant
Try It
- CompanyIdRequired
- Created by UserIdRequired
- In Projects
- Tags
- Check For Duplicate?Required
- Is Organization?Required
- Parent ContactId
- Parent Contact Name
- Title of current Contact
- NameRequired
- Avatar Url
- Description
- Address
- Website Url
- Facebook Url
- Linkedin Url
- Twitter Url
- Github Url
- Instagram Url
- Emails
- Phone Numbers
Action
Write

New Label
Triggers when you add a new label.
Trigger
Scheduled
Try It
- Label or mailbox
Trigger
Scheduled
Try It
New Starred Email
Triggers when you receive a new email and star it within two days.
Trigger
Scheduled
Try It
- Label
- MessageRequired
Action
Write
- Recipient Instructions
- To
- Cc
- Bcc
- SubjectRequired
- From
- From Name
- Body type
- BodyRequired
- Add signature default
- Label or mailbox
- Attachments
Action
Write
- Name of labelRequired
Action
Write
- MessageRequired
- Label(s) to removeRequired
Action
Write
- Search StringRequired
Action
Search
- CompanyIdRequired
Trigger
Instant
Try It
- CompanyIdRequired
- ProjectIdRequired
Trigger
Instant
Try It
- CompanyIdRequired
- Creator UserIdRequired
- Assignee
- Taskname
- Description
- Project
- Follower
- Tag
- Priority
- Start Date
- Due Date
- Task TypeRequired
- StatusRequired
- Parent TaskId
- Contact Ids
Action
Write

About Gmail

One of the most popular email services, Gmail keeps track of all your emails with threaded conversations, tags, and Google-powered search to find any message you need.

Learn more