Connect Gravity Forms and Xero to unlock the power of automation

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Top companies trust Zapier to automate work that solves their unique business problems—no coding required.

How Zapier works

Zapier makes it easy to integrate Gravity Forms with Xero - no code necessary. See how you can get setup in minutes.

Select a trigger from Gravity Forms

A trigger is an event that starts your Zap and runs the workflow. For example, with Gravity Forms, a trigger could be "Form Submission."
A trigger is the event that kicks off your automated workflow.

Setup an action from Xero

An action is what takes place after the automation is triggered. For example, with Xero, the action could be "Add Items to Existing Sales Invoice."
An action is the event that your automated workflow performs when triggered.

That’s it! You just connected Gravity Forms to Xero

With Zapier, it’s never been easier to connect your apps together and automate your most tedious work. Save hours every month.
Triggers and actions are the main components of every automated workflow.

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Customers who say using Zapier has made them better at their job

25m

Customers have created over 25 million Zaps on the platform

6 mins

The average user takes less than 6 minutes to set up a Zap

Make work flow with AI

Level up your Gravity Forms to Xero integration with AI. Extract, summarize, and transform your integration data with leading AI models like OpenAI, Anthropic, and more.
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Frequently Asked Questions about Gravity Forms + Xero integrations

New to automation with Zapier? You're not alone. Here are some answers to common questions about how Zapier works with Gravity Forms and Xero

How can I integrate Gravity Forms with Xero?

We connect Gravity Forms with Xero using automation rules, often through tools like Zapier, that can handle triggers and actions between the two applications.

What are the typical triggers when using Gravity Forms with Xero?

Common triggers include form submission in Gravity Forms. Once a form is submitted, it can trigger actions such as creating a new invoice or updating a contact in Xero.

Can data from Gravity Forms automatically create an invoice in Xero?

Yes, when a form is submitted in Gravity Forms, our connections allow you to automatically generate an invoice in Xero as an action.

What should I do if my data isn't syncing between Gravity Forms and Xero?

You should first check that all necessary permissions and authentications are set correctly. Also review whether the appropriate triggers and actions have been configured properly.

Are there specific form fields required for integration with Xero to work?

Generally, essential fields like customer name, email, address, and product/service details need to be accurately mapped to ensure successful integration and correct data entry into Xero.

Can I update existing contacts in Xero from information collected via Gravity Forms?

Yes, one of the actions we support is updating existing contacts in Xero based on new information collected from submissions through Gravity Forms.

Is it possible to handle payments through this integration?

While payments are managed through payment gateways connected to Gravity Forms, you can capture payment details and then use them to record transactions or invoices within Xero.

Connect Gravity Forms and Xero to integrate crucial parts of your business

With Zapier, you can integrate everything from basic data entry to end-to-end processes. Here are some of the business-critical workflows that people automate with Zapier.

Automate your lead management and improve conversions

With Zapier, you can automate every part of your lead funnel and give yourself the best chance at converting leads. Automate everything from lead capture to outreach to reporting—and close more deals as a result.
An illustration representing how to automate lead management with Zapier.

Create more impactful campaigns with automation

Measuring campaign performance across platforms can get chaotic. Plus, digging up the right metrics costs you precious time and effort. With Zapier, you can create a centralized view of your performance, skillfully manage your lists, and ensure your campaigns drive ROI across the business.
An illustration representing how to measure campaign impact with Zapier.

Provide world-class support with a little help from automation

Support reps can't be productive when they have to track down crucial information for every incident or ticket. With Zapier, you can automatically send your reps the context they need to resolve tickets quickly and create a seamless customer experience.
An illustration representing how to automate customer support with Zapier.

Automate your way to actionable, up-to-date data

The days of manually exporting and importing data are over. With Zapier, you can send data where it needs to go, in the format you need it—so you can centralize your data and unlock more insights.
An illustration representing how to move and manage data with Zapier.

Resolve incidents faster with automation

Your technical support team wants to focus on tech tickets rather than admin work. With Zapier, you can automate everything from ticket creation to routing to inter-team communication—eliminating friction from incident management and increasing speed to resolution.
An illustration of a flow chart representing how to resolve tickets and incidents with Zapier.

Supported triggers and actions

Zapier helps you create workflows that connect your apps to automate repetitive tasks. A trigger is an event that starts a workflow, and an action is an event a Zap performs.

    • Form
      Required
    • Use Admin Field Labels?
    Trigger
    Instant
    Try It
    • Form
      Required
    Action
    Write
    • Organization
      Required
    • Status
    Trigger
    Scheduled
    Try It
    • Organization
      Required
    • Status
    • Type
    Trigger
    Scheduled
    Try It
    • Form
      Required
    Action
    Write
    • Organization
      Required
    Trigger
    Scheduled
    Try It
    • Organization
      Required
    Trigger
    Scheduled
    Try It
    • Organization
      Required
    • Days_overdue
      Required
    Trigger
    Scheduled
    Try It

Learn how to automate Gravity Forms on the Zapier blog

Learn how to automate Xero on the Zapier blog

gravity-forms logo
gravity-forms logo
About Gravity Forms
Gravity Forms is a premier WordPress plugin that makes it easy to create powerful forms on the fly.
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    xero logo
    xero logo
    About Xero
    Xero is an accounting app that lets you track businesses expenses and accounting with intuitive mobile apps and web interfaces for point-of-sale, ecommerce, time-tracking, and more.
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