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Quickly connect Hubstaff to Xero with a Zapier template.

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Create new Xero projects instantly when new projects are launched in Hubstaff
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Hubstaff + Xero

Create new Xero projects instantly when new projects are launched in Hubstaff

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Hubstaff + Xero

How Zapier works

Zapier makes it easy to integrate Hubstaff with Xero - no code necessary. See how you can get setup in minutes.

Select a trigger from Hubstaff

A trigger is an event that starts your Zap and runs the workflow. For example, with Hubstaff, a trigger could be "New Client."

A trigger is the event that kicks off your automated workflow.

Setup an action from Xero

An action is what takes place after the automation is triggered. For example, with Xero, the action could be "Add Items to Existing Sales Invoice."

An action is the event that your automated workflow performs when triggered.

That’s it! You just connected Hubstaff to Xero

With Zapier, it’s never been easier to connect your apps together and automate your most tedious work. Save hours every month.

Triggers and actions are the main components of every automated workflow.

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Customers who say using Zapier has made them better at their job

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Customers have created over 25 million Zaps on the platform

6 mins

The average user takes less than 6 minutes to set up a Zap

Make work flow with AI

Level up your Hubstaff to Xero integration with AI. Extract, summarize, and transform your integration data with leading AI models like OpenAI, Anthropic, and more.

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Frequently Asked Questions about Hubstaff + Xero integrations

New to automation with Zapier? You're not alone. Here are some answers to common questions about how Zapier works with Hubstaff and Xero

How do I integrate Hubstaff with Xero?

To integrate Hubstaff with Xero, you can use our platform to connect both apps. You will need to set up a Zap that triggers on events like 'New Timesheet' in Hubstaff and actions such as 'Create Invoice' in Xero.

What permissions are required for integrating Hubstaff with Xero?

Integrating Hubstaff with Xero requires access permissions to your account data from both applications. For instance, Hubstaff needs permission to view timesheets, while Xero needs access to create and manage invoices.

Can I automate invoice creation in Xero through Hubstaff integration?

Yes, by setting up the integration, you can automate invoice creation in Xero whenever a new timesheet is approved in Hubstaff. This is done using triggers and actions that you configure during setup.

Is it possible to sync employee data between Hubstaff and Xero?

Currently, syncing employee data directly between Hubstaff and Xero isn’t available. However, you can manually export and import employee details or explore third-party tools that facilitate this process.

What types of data can be transferred from Hubstaff to Xero through the integration?

Through the integration, you can transfer timesheets, project information, and tracked hours from Hubstaff into invoices or bills within Xero by setting specific triggers and actions.

How frequently does the integration update between Hubstaff and Xero?

The frequency of updates depends on how often the triggers are activated. Typically, once a new action like submitting a timesheet occurs in Hubstaff, it promptly sends data to perform an action like creating an invoice in Xero.

Are there any limitations when integrating Hubstaff with Xero?

Some limitations include the inability to directly sync certain types of data such as detailed payroll configurations. Additionally, the integration mostly supports basic data types like timesheets and invoices for direct automation.

Connect Hubstaff and Xero to integrate crucial parts of your business

With Zapier, you can integrate everything from basic data entry to end-to-end processes. Here are some of the business-critical workflows that people automate with Zapier.

Automate your lead management and improve conversions

With Zapier, you can automate every part of your lead funnel and give yourself the best chance at converting leads. Automate everything from lead capture to outreach to reporting—and close more deals as a result.

An illustration representing how to automate lead management with Zapier.

Create more impactful campaigns with automation

Measuring campaign performance across platforms can get chaotic. Plus, digging up the right metrics costs you precious time and effort. With Zapier, you can create a centralized view of your performance, skillfully manage your lists, and ensure your campaigns drive ROI across the business.

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Provide world-class support with a little help from automation

Support reps can't be productive when they have to track down crucial information for every incident or ticket. With Zapier, you can automatically send your reps the context they need to resolve tickets quickly and create a seamless customer experience.

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Automate your way to actionable, up-to-date data

The days of manually exporting and importing data are over. With Zapier, you can send data where it needs to go, in the format you need it—so you can centralize your data and unlock more insights.

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Resolve incidents faster with automation

Your technical support team wants to focus on tech tickets rather than admin work. With Zapier, you can automate everything from ticket creation to routing to inter-team communication—eliminating friction from incident management and increasing speed to resolution.

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Supported triggers and actions

Zapier helps you create workflows that connect your apps to automate repetitive tasks. A trigger is an event that starts a workflow, and an action is an event a Zap performs.

- Organization
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- Organization
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- Organization
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- Organization
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- Organization
  Required
- Name
  Required
- Emails
- Phone Number
- Address
- Project IDs
- Invoice Notes
- Net Terms
Action
Write
- Summary
  Required
- Organization
  Required
- Project
  Required
- Assignee
  Required
Action
Write
- Organization
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Polling
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- Organization
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- Organization
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- Report Type
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- Payment_type
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- Status
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- Organization
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- Payment_type
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- Organization
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- Organization
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Polling
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- Organization
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- Invoice ID
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- Note
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Action
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- Organization
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- Credit Note ID
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- Invoice ID
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- Amount
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Action
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- Organization
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- From Account
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- To Account
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- Amount
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- Date
Action
Write
- Organization
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- Contact
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- Date
- Expiry
- Quote Number
- Reference
- Theme
- Title
- Summary
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- Currency
- Amounts Are
- Terms
Action
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- Organization
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- Invoice ID
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Action
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- Organization
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- Contact_name
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- Primary Person - Email
- Status
- Date
- Due_date
- Currency
- URL
  Required
- Attachment
- Branding_theme
- Number
- Line_items_type
- Item Code
- Line_description
  Required
- Line_quantity
  Required
- Line_unit_amount
  Required
- Line_account_code
- Line_tax_type
- Line_tracking
Action
Write
- Organization
  Required
- Invoice_type
- Document ID or Number
  Required
- Paid To
  Required
- Date
- Currency_rate
- Amount
  Required
- Reference
Action
Write
- Organization
  Required
- Contact
  Required
- Date
- Delivery_date
- Order Number
- Reference
- Branding_theme
- Currency
- Tax_type
- Delivery_address
- Attention
- Telephone
- Delivery_instructions
- Attachments
- Status
Action
Write
- Organization
  Required
- Purchase Order
  Required
- Contact
- Update Method for Line Items
- Date
- Delivery_date
- Line Amount Types
- Purchase Order Number
- Reference
- Branding Theme
- Currency
- Status
- Sent to Contact
- Delivery Address
- Attention To
- Telephone
- Delivery Instructions
- Expected_arrival_date
Action
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- Organization
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- Resource type
  Required
- File
  Required
Action
Write
- Organization
  Required
- Search_by
  Required
Action
Search
- Organization
  Required
- Search_by
  Required
- Include Online Invoice URL
Action
Search
- Organization
  Required
- Search_by
  Required
Action
Search
- Organization
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- Search_by
  Required
- Is Sold
  Required
- Is Purchased
  Required
- Name
  Required
- Item Code
  Required
Action
Search or write

- Organization
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- Organization
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- Organization
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- Organization
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- Organization
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- Organization
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- Name
  Required
- Description
- Client
Action
Write
- Api_docs_info
- Apply standard error handling?
  Required
- HTTP Method
  Required
- URL
  Required
- Query String Parameters
- Additional Request Headers
- Body
Action
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- Organization
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- Status
Trigger
Polling
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- Organization
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- Status
- Type
Trigger
Polling
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- Organization
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- Days_overdue
  Required
Trigger
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- Organization
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- Project State
Trigger
Polling
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- Organization
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- Status
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Polling
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- Organization
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- Status
Trigger
Instant
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- Organization
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- Status
- Change
- Contact
- Trigger_preference
- Copy
Trigger
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- Organization
  Required
- Invoice
  Required
Action
Write
- Organization
  Required
- Item Code
  Required
- Name
  Required
- Description
- Is Sold
  Required
- Sales Unit Price
- Sales Account
- Sales Tax Type
- Is Purchased
  Required
- Purchase Description
- Purchase Unit Price
- Purchase Account
- Purchase Tax Type
- Is Tracked
  Required
- Inventory Asset Account
- Cost of Goods Sold Account
Action
Write
- Organization
  Required
- Transaction_type
  Required
- Contact
  Required
- Bank Account
  Required
- Date
Action
Write
- Organization
  Required
- Name
  Required
- Account_number
- Contact Requirements
- Primary Person - First Name
- Primary Person - Last Name
- Primary Person - Email
- Secondary Person - First Name
- Secondary Person - Last Name
- Secondary Person - Email
- Include secondary person in emails sent to contact?
- Phone - Country Code
- Phone - Area Code
- Phone Number
- Fax - Country Code
- Fax - Area Code
- Fax - Number
- Mobile - Country Code
- Mobile - Area Code
- Mobile - Number
- Direct Dial - Country Code
- Direct Dial - Area Code
- Direct Dial - Number
- Address__type_of
- Address - Attention
- Address - Line 1
- Address - Line 2
- Address - City/Town
- Address - State/Region
- Address - Postal/Zip Code
- Address - Country
- Tax_number
- Bank Account Number
- Groups
- Contact_number
- Company_number
- Payment Terms - Invoice Due (days)
- Payment Terms - Type for Sales Invoices
- Payment Terms - Bill Due (days)
- Payment Terms - Type for Purchase Invoices
Action
Write
- Organization
  Required
- Type
- Contact
  Required
- Date
Action
Write
- Organization
  Required
- Is Sold
  Required
- Is Purchased
  Required
- Name
  Required
- Item Code
  Required
Action
Write
- Organization
  Required
- Contact_name
  Required
- Primary Person - Email
- Contact_account_number
- Primary Person - First Name
- Primary Person - Last Name
- Phone - Country Code
- Phone - Area Code
- Phone Number
- Fax - Country Code
- Fax - Area Code
- Fax - Number
- Mobile - Country Code
- Mobile - Area Code
- Mobile - Number
- Direct Dial - Country Code
- Direct Dial - Area Code
- Direct Dial - Number
- Contact Address Type
- Address - Attention
- Address - Line 1
- Address - Line 2
- Address - City/Town
- Address - State/Region
- Address - Postal/Zip Code
- Address - Country
- Contact_tax_number
- Bank Account Number
- Contact_number
- Status
- Date
- Due_date
- Currency
- URL
  Required
- Attachment
- Branding_theme
- Number
- Reference
- Sent_to_contact
- Line_items_type
- Item Code
- Line_description
  Required
- Line_quantity
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- Line_unit_amount
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- Discount %
- Discount Amount
- Line_account_code
- Line_tax_type
- Line_tracking
Action
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- Organization
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- Contact
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- Project Name
  Required
- Deadline for the project
- Project Estimate
Action
Write
- Organization
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- Contact
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- Repeated Invoice Schedule
- Invoice Creation: Frequency Type
  Required
- Invoice Creation: Frequency (Period)
  Required
- Due Date Type: Payment Terms
  Required
- Set Due Dates (Days)
  Required
- Start Date:
  Required
- End Date
- Status
- Currency
- Branding_theme
- Reference
- Mark as approved for sending?
- Email a copy to Sender?
- Include PDF
- Line_items_type
Action
Write
- Info
- Organization
  Required
- Invoice ID
  Required
- Contact
  Required
- Status
- Date
- Due_date
- Expected_payment_date
- Reference
- Branding_theme
- URL
  Required
- Currency
- Sent_to_contact
- Attachments
- Document ID or Number
  Required
- Amounts Are
Action
Write
- Apply standard error handling?
  Required
- HTTP Method
  Required
- URL
  Required
- Query String Parameters
- Additional Request Headers
- Body
Action
Write
- Organization
  Required
Action
Search
- Organization
  Required
- Invoice ID
  Required
Action
Search
- Organization
  Required
- Search_by
  Required
- Name
  Required
- Account_number
- Contact Requirements
- Primary Person - First Name
- Primary Person - Last Name
- Primary Person - Email
- Secondary Person - First Name
- Secondary Person - Last Name
- Secondary Person - Email
- Include secondary person in emails sent to contact?
- Phone - Country Code
- Phone - Area Code
- Phone Number
- Fax - Country Code
- Fax - Area Code
- Fax - Number
- Mobile - Country Code
- Mobile - Area Code
- Mobile - Number
- Direct Dial - Country Code
- Direct Dial - Area Code
- Direct Dial - Number
- Address__type_of
- Address - Attention
- Address - Line 1
- Address - Line 2
- Address - City/Town
- Address - State/Region
- Address - Postal/Zip Code
- Address - Country
- Tax_number
- Bank Account Number
- Groups
- Contact_number
- Company_number
- Payment Terms - Invoice Due (days)
- Payment Terms - Type for Sales Invoices
- Payment Terms - Bill Due (days)
- Payment Terms - Type for Purchase Invoices
Action
Search or write

Learn how to automate Xero on the Zapier blog

About Hubstaff

Hubstaff is a time tracking tool that helps distributed teams boost productivity while streamlining admin tasks like timesheets, to-do and project management, and payroll.

Related categories

Productivity

About Xero

Xero is an accounting app that lets you track businesses expenses and accounting with intuitive mobile apps and web interfaces for point-of-sale, ecommerce, time-tracking, and more.