Integrate Invoice Ninja with QuickBooks Online to automate your work

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2. Choose an Action
The event an automation performs after it's triggered
Endless possibilities

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How Zapier works

Zapier makes it easy to integrate Invoice Ninja with QuickBooks Online - no code necessary. See how you can get setup in minutes.

Select a trigger from Invoice Ninja

A trigger is an event that starts your Zap and runs the workflow. For example, with Invoice Ninja, a trigger could be "New Client."
A trigger is the event that kicks off your automated workflow.

Setup an action from QuickBooks Online

An action is what takes place after the automation is triggered. For example, with QuickBooks Online, the action could be "Create Bill (Item Based)."
An action is the event that your automated workflow performs when triggered.

That’s it! You just connected Invoice Ninja to QuickBooks Online

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Triggers and actions are the main components of every automated workflow.

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Make work flow with AI

Level up your Invoice Ninja to QuickBooks Online integration with AI. Extract, summarize, and transform your integration data with leading AI models like OpenAI, Anthropic, and more.
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Frequently Asked Questions about Invoice Ninja + QuickBooks Online integrations

New to automation with Zapier? You're not alone. Here are some answers to common questions about how Zapier works with Invoice Ninja and QuickBooks Online

To connect Invoice Ninja with QuickBooks Online, you first need to have active accounts with both platforms. We provide an integration tool that will request authorization from both sides. Once authorized, you can set up specific triggers and actions such as syncing invoices or clients.

You can trigger actions when a new invoice is created, updated, or when a payment is made in Invoice Ninja. These triggers help automate tasks in QuickBooks Online like creating corresponding transactions or updating records.

Once integrated, you can perform various actions such as creating new customers, generating invoices, and recording expenses in QuickBooks Online when corresponding events occur in Invoice Ninja.

Yes, once you've set up the integration, invoice data can automatically sync between Invoice Ninja and QuickBooks Online based on your selected triggers and actions configuration.

If errors occur during synchronization, we recommend checking the logs provided by our integration tool interface for detailed error messages. These logs will guide you on what needs correction—whether it's connectivity issues or data mismatches.

Yes, you can sync existing client information from Invoice Ninja to QuickBooks Online using our import tools that define specific triggers for updating clients' lists across both platforms.

Ensure that your payment received trigger within Invoice Ninja is correctly configured to execute an action in QuickBooks Online like updating payment status or logging a transaction. Check your connection settings if issues persist.

Connect Invoice Ninja and QuickBooks Online to integrate crucial parts of your business

With Zapier, you can integrate everything from basic data entry to end-to-end processes. Here are some of the business-critical workflows that people automate with Zapier.

Automate your lead management and improve conversions

With Zapier, you can automate every part of your lead funnel and give yourself the best chance at converting leads. Automate everything from lead capture to outreach to reporting—and close more deals as a result.
An illustration representing how to automate lead management with Zapier.

Create more impactful campaigns with automation

Measuring campaign performance across platforms can get chaotic. Plus, digging up the right metrics costs you precious time and effort. With Zapier, you can create a centralized view of your performance, skillfully manage your lists, and ensure your campaigns drive ROI across the business.
An illustration representing how to measure campaign impact with Zapier.

Provide world-class support with a little help from automation

Support reps can't be productive when they have to track down crucial information for every incident or ticket. With Zapier, you can automatically send your reps the context they need to resolve tickets quickly and create a seamless customer experience.
An illustration representing how to automate customer support with Zapier.

Automate your way to actionable, up-to-date data

The days of manually exporting and importing data are over. With Zapier, you can send data where it needs to go, in the format you need it—so you can centralize your data and unlock more insights.
An illustration representing how to move and manage data with Zapier.

Resolve incidents faster with automation

Your technical support team wants to focus on tech tickets rather than admin work. With Zapier, you can automate everything from ticket creation to routing to inter-team communication—eliminating friction from incident management and increasing speed to resolution.
An illustration of a flow chart representing how to resolve tickets and incidents with Zapier.

Connect Invoice Ninja and QuickBooks Online to unlock the power of automation

With Zapier's 7,000 integrations, you can unify your tools within a connected system to improve your team's efficiency and deepen their impact.

Choose a Trigger
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Choose an Action

Supported triggers and actions

Zapier helps you create workflows that connect your apps to automate repetitive tasks. A trigger is an event that starts a workflow, and an action is an event a Zap performs.

  • Invoice Ninja triggers, actions, and search
    New Client

    Triggers when a new client is added.

    Trigger
    Instant
    Try It
  • Invoice Ninja triggers, actions, and search
    New Invoice

    Triggers when a new invoice is added.

    Trigger
    Instant
    Try It
  • Invoice Ninja triggers, actions, and search
    New Project

    Triggers when a new project is added.

    Trigger
    Instant
    Try It
  • Invoice Ninja triggers, actions, and search
    Sent Invoice

    Triggers when an invoice is sent.

    Trigger
    Instant
    Try It
  • Invoice Ninja triggers, actions, and search
    New Credit

    Triggers when a new credit is added.

    Trigger
    Instant
    Try It
  • Invoice Ninja triggers, actions, and search
    New Payment

    Triggers when a new payment is added.

    Trigger
    Instant
    Try It
  • Invoice Ninja triggers, actions, and search
    New Quote

    Triggers when a new quote is added.

    Trigger
    Instant
    Try It
  • Invoice Ninja triggers, actions, and search
    Sent Quote

    Triggers when a quote is sent.

    Trigger
    Instant
    Try It

Learn how to automate Invoice Ninja on the Zapier blog

Learn how to automate QuickBooks Online on the Zapier blog

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About Invoice Ninja
Create. Send. Get Paid. Invoice Ninja is a free, code-available suite of apps to invoice clients, accept payments, track expenses & time billable-tasks. Designed for freelancers and small to medium-sized businesses to increase efficiency, Invoice Ninja will help you get paid!
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    quickbooks logo
    quickbooks logo
    About QuickBooks Online
    QuickBooks Online is the web version of the popular accounting packages QuickBooks. Use any Zapier integration to connect QuickBooks Online to hundreds of other apps.
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