Integrate MaintainX with Microsoft Outlook to automate your work

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1. Choose a Trigger

An event that starts an automation

2. Choose an Action

The event an automation performs after it's triggered

Endless possibilities

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How Zapier works

Zapier makes it easy to integrate MaintainX with Microsoft Outlook - no code necessary. See how you can get setup in minutes.

Select a trigger from MaintainX

A trigger is an event that starts your Zap and runs the workflow. For example, with MaintainX, a trigger could be "New Category on Work Order."

A trigger is the event that kicks off your automated workflow.

Setup an action from Microsoft Outlook

An action is what takes place after the automation is triggered. For example, with Microsoft Outlook, the action could be "Create Event."

An action is the event that your automated workflow performs when triggered.

That’s it! You just connected MaintainX to Microsoft Outlook

With Zapier, it’s never been easier to connect your apps together and automate your most tedious work. Save hours every month.

Triggers and actions are the main components of every automated workflow.

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Customers have created over 25 million Zaps on the platform

6 mins

The average user takes less than 6 minutes to set up a Zap

Set up your first integration

Quickly connect MaintainX to Microsoft Outlook with a Zapier template.

Our most popular template

Create MaintainX work requests from new Microsoft Outlook emails
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Microsoft Outlook + MaintainX
Create events in Microsoft Outlook for new work orders in MaintainX
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MaintainX + Microsoft Outlook
Send an email in Microsoft Outlook when new categories on work orders are created in MaintainX
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MaintainX + Microsoft Outlook
Create MaintainX work requests from new Microsoft Outlook calendar events
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Microsoft Outlook + MaintainX
Send emails in Microsoft Outlook for new work orders in MaintainX
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MaintainX + Microsoft Outlook
Create events in Microsoft Outlook when work order status updates in MaintainX
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MaintainX + Microsoft Outlook

Create MaintainX work requests from new Microsoft Outlook emails

Details

Try it

Microsoft Outlook + MaintainX

Create events in Microsoft Outlook for new work orders in MaintainX

Details

Try it

MaintainX + Microsoft Outlook

Send an email in Microsoft Outlook when new categories on work orders are created in MaintainX

Details

Try it

MaintainX + Microsoft Outlook

Create MaintainX work requests from new Microsoft Outlook calendar events

Details

Try it

Microsoft Outlook + MaintainX

Send emails in Microsoft Outlook for new work orders in MaintainX

Details

Try it

MaintainX + Microsoft Outlook

Create events in Microsoft Outlook when work order status updates in MaintainX

Details

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MaintainX + Microsoft Outlook

Create work requests in MaintainX for new emails matching search in Microsoft Outlook
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Microsoft Outlook + MaintainX

Make work flow with AI

Level up your MaintainX to Microsoft Outlook integration with AI. Extract, summarize, and transform your integration data with leading AI models like OpenAI, Anthropic, and more.

Learn about AI automation

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Connect MaintainX and Microsoft Outlook to integrate crucial parts of your business

With Zapier, you can integrate everything from basic data entry to end-to-end processes. Here are some of the business-critical workflows that people automate with Zapier.

Automate your lead management and improve conversions

With Zapier, you can automate every part of your lead funnel and give yourself the best chance at converting leads. Automate everything from lead capture to outreach to reporting—and close more deals as a result.

An illustration representing how to automate lead management with Zapier.

Create more impactful campaigns with automation

Measuring campaign performance across platforms can get chaotic. Plus, digging up the right metrics costs you precious time and effort. With Zapier, you can create a centralized view of your performance, skillfully manage your lists, and ensure your campaigns drive ROI across the business.

An illustration representing how to measure campaign impact with Zapier.

Provide world-class support with a little help from automation

Support reps can't be productive when they have to track down crucial information for every incident or ticket. With Zapier, you can automatically send your reps the context they need to resolve tickets quickly and create a seamless customer experience.

An illustration representing how to automate customer support with Zapier.

Automate your way to actionable, up-to-date data

The days of manually exporting and importing data are over. With Zapier, you can send data where it needs to go, in the format you need it—so you can centralize your data and unlock more insights.

An illustration representing how to move and manage data with Zapier.

Resolve incidents faster with automation

Your technical support team wants to focus on tech tickets rather than admin work. With Zapier, you can automate everything from ticket creation to routing to inter-team communication—eliminating friction from incident management and increasing speed to resolution.

An illustration of a flow chart representing how to resolve tickets and incidents with Zapier.

Connect MaintainX and Microsoft Outlook to unlock the power of automation

With Zapier's 7,000 integrations, you can unify your tools within a connected system to improve your team's efficiency and deepen their impact.

Choose a Trigger

Start here

Choose an Action

Supported triggers and actions

Zapier helps you create workflows that connect your apps to automate repetitive tasks. A trigger is an event that starts a workflow, and an action is an event a Zap performs.

- One of Categories
- Show costs on Work Order event
- Show Time entries on Work Order event
Trigger
Instant
Try It
- One of Statuses
- Show costs on Work Order event
- Show Time entries on Work Order event
Trigger
Instant
Try It
- Conversation
  Required
- Content
  Required
Action
Write
- Title
  Required
- Description
- Priority
- due date
- start date
- users
- teams
- procedure template
- location
- asset
- categories
Action
Write
- Entity Type
  Required
Action
Search

Cancelled Calendar Event
Triggers when an event is cancelled.
Trigger
Instant
Try It
- Calendar
Trigger
Scheduled
Try It

- Shared Inbox
Trigger
Scheduled
Try It
New Flagged Email
Triggers when a new email is flagged.
Trigger
Scheduled
Try It
- Calendar
Trigger
Scheduled
Try It
- Contact Folder
- First Name
  Required
- Last Name
- EmailAddresses
- BusinessPhones
- HomePhones
- MobilePhone
- JobTitle
- CompanyName
- Department
- Business Website URL
- FileAs
- PersonalNotes
- Street
- City
- State
- Postal Code
- Country or Region
- Street
- City
- State
- Postal Code
- Country or Region
- Street
- City
- State
- Postal Code
- Country or Region
Action
Write
- Event
  Required
Action
Write
- From Email
- To Email(s)
  Required
- CC Email(s)
- BCC Email(s)
- Reply-To Email
- Subject
  Required
- Body Format
  Required
- Description
- Attachment
- Action for Files Larger Than 150MB
Action
Write
- Contact Folder
- Contact
  Required
- First Name
  Required
- Last Name
- EmailAddresses
- BusinessPhones
- HomePhones
- MobilePhone
- JobTitle
- CompanyName
- Department
- Business Website URL
- PersonalNotes
- Street
- City
- State
- Postal Code
- Country or Region
- Street
- City
- State
- Postal Code
- Country or Region
- Street
- City
- State
- Postal Code
- Country or Region
Action
Write
- Calendar
- SearchTerm
  Required
- Start Date & Time
  Required
- End Date & Time
  Required
Action
Search
- Contact Folder
- First Name
  Required
- Last Name
- EmailAddresses
- BusinessPhones
- HomePhones
- MobilePhone
- JobTitle
- CompanyName
- Department
- Business Website URL
- FileAs
- PersonalNotes
- Street
- City
- State
- Postal Code
- Country or Region
- Street
- City
- State
- Postal Code
- Country or Region
- Street
- City
- State
- Postal Code
- Country or Region
Action
Search or write

New Work Order
Triggers when a new work order is created.
Trigger
Instant
Try It
- work order
  Required
- Choose Existing Categories To Add
  Required
Action
Write
- work order
  Required
- Content
  Required
Action
Write
- Title
  Required
- Description
- Priority
- location
Action
Write
- Calendar
- Time Before
  Required
- Time Before (Unit)
  Required
Trigger
Scheduled
Try It
- Parent Folder
  Required
- Child Folder
Trigger
Scheduled
Try It
- Contact Folder
Trigger
Scheduled
Try It
- Parent Folder
  Required
- Child Folder
- Search terms
  Required
- Note
Trigger
Scheduled
Try It
- Parent Folder
  Required
- Child Folder
Trigger
Scheduled
Try It
- Calendar
- Subject
  Required
- Start Date & Time
  Required
- End Date & Time
  Required
- Location Name
- Sensitivity
- Attendees
- All Day Event?
- Description
- Show me as Free or Busy
Action
Write
- To Email(s)
  Required
- CC Email(s)
- BCC Email(s)
- Reply-To Email
- Subject
  Required
- Body Format
  Required
- Description
- Attachment
- Action for Files Larger Than 150MB
Action
Write
- Email ID
  Required
- Comment
Action
Write
- Event
- Subject
  Required
- Start Date & Time
  Required
- End Date & Time
  Required
- All Day Event?
- Is Online Meeting?
- Hide attendees list?
- Description
- Show me as Free or Busy
- The importance of the event
- Attendees
- categories
- Location Name
Action
Write
- HTTP Method
  Required
- URL
  Required
- Query String Parameters
- Headers
- Additional Request Headers
- Description
Action
Write
- Contact Folder
- First Name
  Required
- Last Name
- EmailAddresses
Action
Search

Learn how to automate MaintainX on the Zapier blog

Learn how to automate Microsoft Outlook on the Zapier blog

About MaintainX

MaintainX helps you track your reactive maintenance, preventive maintenance, and control the daily operations of your business.

Learn more

Related categories

Task Management

About Microsoft Outlook

Microsoft Outlook is a web-based suite of webmail, contacts, tasks, and calendaring services.

Learn more Help

Related categories

Similar apps

Gmail

Email, Google

Zoho Mail

Email, Zoho

Integrate MaintainX with Microsoft Outlook to automate your work

Top companies trust Zapier to automate work that solves their unique business problems—no coding required.

How Zapier works

Select a trigger from MaintainX

Setup an action from Microsoft Outlook

That’s it! You just connected MaintainX to Microsoft Outlook

Zapier is the automation platform of choice for 87% of Forbes Cloud 100 companies in 2023

Set up your first integration

Create MaintainX work requests from new Microsoft Outlook emails

Create events in Microsoft Outlook for new work orders in MaintainX

Send an email in Microsoft Outlook when new categories on work orders are created in MaintainX

Create MaintainX work requests from new Microsoft Outlook calendar events

Send emails in Microsoft Outlook for new work orders in MaintainX

Create events in Microsoft Outlook when work order status updates in MaintainX

Create MaintainX work requests from new Microsoft Outlook emails

Create events in Microsoft Outlook for new work orders in MaintainX

Send an email in Microsoft Outlook when new categories on work orders are created in MaintainX

Create MaintainX work requests from new Microsoft Outlook calendar events

Send emails in Microsoft Outlook for new work orders in MaintainX

Create events in Microsoft Outlook when work order status updates in MaintainX

Create work requests in MaintainX for new emails matching search in Microsoft Outlook

Make work flow with AI

Connect MaintainX and Microsoft Outlook to integrate crucial parts of your business

Automate your lead management and improve conversions

Create more impactful campaigns with automation

Provide world-class support with a little help from automation

Automate your way to actionable, up-to-date data

Resolve incidents faster with automation

Connect MaintainX and Microsoft Outlook to unlock the power of automation

Supported triggers and actions

Learn how to automate MaintainX on the Zapier blog

Learn how to automate Microsoft Outlook on the Zapier blog

How to add Microsoft Outlook events to Google Calendar

Automatically copy events from one Microsoft Outlook calendar to another

How to create Microsoft Outlook calendar events from a Google Sheet

Connect MaintainX to Microsoft Outlook on the world's largest no-code automation platform