Connect Microsoft Outlook and OmniFocus to unlock the power of automation

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Zapier makes it easy to integrate Microsoft Outlook with OmniFocus - no code necessary. See how you can get setup in minutes.

Select a trigger from Microsoft Outlook

A trigger is an event that starts your Zap and runs the workflow. For example, with Microsoft Outlook, a trigger could be "Calendar Event Start."
A trigger is the event that kicks off your automated workflow.

Setup an action from OmniFocus

An action is what takes place after the automation is triggered. For example, with OmniFocus, the action could be "Create Task."
An action is the event that your automated workflow performs when triggered.

That’s it! You just connected Microsoft Outlook to OmniFocus

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Triggers and actions are the main components of every automated workflow.

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Customers have created over 25 million Zaps on the platform

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The average user takes less than 6 minutes to set up a Zap

Make work flow with AI

Level up your Microsoft Outlook to OmniFocus integration with AI. Extract, summarize, and transform your integration data with leading AI models like OpenAI, Anthropic, and more.
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Frequently Asked Questions about Microsoft Outlook + OmniFocus integrations

New to automation with Zapier? You're not alone. Here are some answers to common questions about how Zapier works with Microsoft Outlook and OmniFocus

How do I set up an integration between Microsoft Outlook and OmniFocus?

You need to use our platform to create a zap that connects Microsoft Outlook with OmniFocus. Start by selecting a trigger event in Outlook, such as receiving a new email or adding a calendar event, and choose an action in OmniFocus, like creating a task or project. Our setup guide provides detailed steps for this process.

Can I create tasks in OmniFocus from Outlook emails?

Yes, you can automate this by setting up a zap that uses an Outlook email as the trigger. When you receive a new email or label an existing one, the zap will automatically create a corresponding task in OmniFocus with details like the subject and body of the email.

What happens if my Outlook calendar event is updated after being sent to OmniFocus?

If you've created a zap that tracks calendar events from Outlook to Omnifocus, any updates made to the original event will not reflect automatically in OmniFocus unless explicitly set up within your zap configuration. We recommend setting additional zaps for such updates.

Is there support for recurring tasks when using Microsoft Outlook and OmniFocus integration?

Currently, our platform doesn't directly support recurring tasks between these platforms. However, you can set up triggers for specific events or actions repeatedly performed in Outlook to create repetitive tasks in OmniFocus manually.

How do I troubleshoot if my integration isn't working as expected?

Firstly, ensure all your zaps are active and correctly configured with the right triggers and actions. Check for any error messages or broken connections between Microsoft Outlook and OmniFocus on our platform. If problems persist, visit our help center or reach out through customer support.

Are there any limitations on fields when creating tasks from emails in Microsoft Outlook?

When creating tasks from emails via our platform, you can include fields such as subject, sender's name, body content for task notes. However, attachments won't be included automatically unless specified via supplementary configuration within your zaps.

Can I receive notifications in Microsoft Outlook when a task is completed in OmniFocus?

To receive notifications, set up a zap where completing a task in OmniFocus acts as the trigger event. The action would be sending an email notification through your Microsoft Outlook account detailing the completed task information.

Connect Microsoft Outlook and OmniFocus to integrate crucial parts of your business

With Zapier, you can integrate everything from basic data entry to end-to-end processes. Here are some of the business-critical workflows that people automate with Zapier.

Automate your lead management and improve conversions

With Zapier, you can automate every part of your lead funnel and give yourself the best chance at converting leads. Automate everything from lead capture to outreach to reporting—and close more deals as a result.
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Create more impactful campaigns with automation

Measuring campaign performance across platforms can get chaotic. Plus, digging up the right metrics costs you precious time and effort. With Zapier, you can create a centralized view of your performance, skillfully manage your lists, and ensure your campaigns drive ROI across the business.
An illustration representing how to measure campaign impact with Zapier.

Provide world-class support with a little help from automation

Support reps can't be productive when they have to track down crucial information for every incident or ticket. With Zapier, you can automatically send your reps the context they need to resolve tickets quickly and create a seamless customer experience.
An illustration representing how to automate customer support with Zapier.

Automate your way to actionable, up-to-date data

The days of manually exporting and importing data are over. With Zapier, you can send data where it needs to go, in the format you need it—so you can centralize your data and unlock more insights.
An illustration representing how to move and manage data with Zapier.

Resolve incidents faster with automation

Your technical support team wants to focus on tech tickets rather than admin work. With Zapier, you can automate everything from ticket creation to routing to inter-team communication—eliminating friction from incident management and increasing speed to resolution.
An illustration of a flow chart representing how to resolve tickets and incidents with Zapier.

Supported triggers and actions

Zapier helps you create workflows that connect your apps to automate repetitive tasks. A trigger is an event that starts a workflow, and an action is an event a Zap performs.

    • Calendar
    • Time Before
      Required
    • Time Before (Unit)
      Required
    Trigger
    Polling
    Try It
    • Parent Folder
      Required
    • Child Folder
    Trigger
    Polling
    Try It
    • Contact Folder
    Trigger
    Polling
    Try It
    • Parent Folder
      Required
    • Child Folder
    • Search terms
      Required
    • Note
    Trigger
    Polling
    Try It

Learn how to automate Microsoft Outlook on the Zapier blog

microsoft-outlook logo
microsoft-outlook logo
About Microsoft Outlook
Microsoft Outlook is a web-based suite of webmail, contacts, tasks, and calendaring services.
Learn moreHelp
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    About OmniFocus
    OmniFocus is an incredible task management platform for Mac®, iPad®, and iPhone®.
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