Connect Microsoft Outlook and PDF-app to unlock the power of automation
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Choose a Trigger
Choose an Action
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Select a trigger from Microsoft Outlook
A trigger is an event that starts your Zap and runs the workflow. For example, with Microsoft Outlook, a trigger could be "Calendar Event Start."
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Setup an action from PDF-app
An action is what takes place after the automation is triggered. For example, with PDF-app, the action could be "AI Chat & Analyzer."
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That’s it! You just connected Microsoft Outlook to PDF-app
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Zapier is the automation platform of choice for 87% of Forbes Cloud 100 companies in 2023
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93%
Customers who say using Zapier has made them better at their job
25m
Customers have created over 25 million Zaps on the platform
6 mins
The average user takes less than 6 minutes to set up a Zap
Connect Microsoft Outlook and PDF-app to integrate crucial parts of your business
With Zapier, you can integrate everything from basic data entry to end-to-end processes. Here are some of the business-critical workflows that people automate with Zapier.
Automate your lead management and improve conversions
With Zapier, you can automate every part of your lead funnel and give yourself the best chance at converting leads. Automate everything from lead capture to outreach to reporting—and close more deals as a result.

Create more impactful campaigns with automation
Measuring campaign performance across platforms can get chaotic. Plus, digging up the right metrics costs you precious time and effort. With Zapier, you can create a centralized view of your performance, skillfully manage your lists, and ensure your campaigns drive ROI across the business.

Provide world-class support with a little help from automation
Support reps can't be productive when they have to track down crucial information for every incident or ticket. With Zapier, you can automatically send your reps the context they need to resolve tickets quickly and create a seamless customer experience.

Automate your way to actionable, up-to-date data
The days of manually exporting and importing data are over. With Zapier, you can send data where it needs to go, in the format you need it—so you can centralize your data and unlock more insights.

Resolve incidents faster with automation
Your technical support team wants to focus on tech tickets rather than admin work. With Zapier, you can automate everything from ticket creation to routing to inter-team communication—eliminating friction from incident management and increasing speed to resolution.

Supported triggers and actions
Zapier helps you create workflows that connect your apps to automate repetitive tasks. A trigger is an event that starts a workflow, and an action is an event a Zap performs.
- Calendar
- Time BeforeRequired
- Time Before (Unit)Required
Try ItTriggerThis is the start of your ZapPollingZapier checks for new data every 15 min on the Free plan- Parent FolderRequired
- Child Folder
Try ItTriggerThis is the start of your ZapPollingZapier checks for new data every 15 min on the Free plan- Parent FolderRequired
- Child Folder
- Search termsRequired
- Note
Try ItTriggerThis is the start of your ZapPollingZapier checks for new data every 15 min on the Free plan- Shared Inbox
- Parent FolderRequired
- Child Folder
Try ItTriggerThis is the start of your ZapPollingZapier checks for new data every 15 min on the Free plan- Event
- Merge with existing attendees?
- Attendees
ActionThis is an event a Zap performs.WriteCreate a new record or update an existing record in your app.- Contact Folder
- First NameRequired
- Last Name
- EmailAddresses
- BusinessPhones
- HomePhones
- MobilePhone
- JobTitle
- CompanyName
- Department
- Business Website URL
- FileAs
- PersonalNotes
- Street
- City
- State
- Postal Code
- Country or Region
- Street
- City
- State
- Postal Code
- Country or Region
- Street
- City
- State
- Postal Code
- Country or Region
ActionThis is an event a Zap performs.WriteCreate a new record or update an existing record in your app.- Email IDRequired
- To Email(s)Required
- CC Email(s)
- BCC Email(s)
- Reply-To Email
- SubjectRequired
- Description
- Attachment
- Action for Files Larger Than 150MB
- Reply to All
ActionThis is an event a Zap performs.WriteCreate a new record or update an existing record in your app.- Email IDRequired
- Comment
ActionThis is an event a Zap performs.WriteCreate a new record or update an existing record in your app.- Event
- SubjectRequired
- Start Date & TimeRequired
- End Date & TimeRequired
- Is this an All Day Event?
- Is Online Meeting?
- Hide attendees list?
- Description
- Show me as Free or Busy
- The importance of the event
- Merge with existing attendees?
- Attendees
- Categories
- Location Name
ActionThis is an event a Zap performs.WriteCreate a new record or update an existing record in your app.- Api_docs_info
- Apply standard error handling?Required
- HTTP MethodRequired
- URLRequired
- Query String Parameters
- Additional Request Headers
- Description
ActionThis is an event a Zap performs.WriteCreate a new record or update an existing record in your app.- Contact Folder
- First NameRequired
- Last Name
- EmailAddresses
ActionThis is an event a Zap performs.SearchFind existing data in your app- Contact Folder
- First NameRequired
- Last Name
- EmailAddresses
- BusinessPhones
- HomePhones
- MobilePhone
- JobTitle
- CompanyName
- Department
- Business Website URL
- FileAs
- PersonalNotes
- Street
- City
- State
- Postal Code
- Country or Region
- Street
- City
- State
- Postal Code
- Country or Region
- Street
- City
- State
- Postal Code
- Country or Region
ActionThis is an event a Zap performs.Search or writeFind existing data in your app, or create a new record if no data is found- Barcode textsRequired
- Filename
- WidthRequired
- HeightRequired
- Include textRequired
- Text placementRequired
- Text PaddingRequired
ActionThis is an event a Zap performs.WriteCreate a new record or update an existing record in your app.- File URL
- Asyncron processingRequired
- Filename
- Password protection
- Encrypt PDF Algorithm
- Encrypt PDF Key
- Encrypt PDF IV
ActionThis is an event a Zap performs.WriteCreate a new record or update an existing record in your app.- File URL
- Filename
- Encrypt PDF Algorithm
- Encrypt PDF Key
- Encrypt PDF IV
- Encrypt or decryptRequired
ActionThis is an event a Zap performs.WriteCreate a new record or update an existing record in your app.- Content Data
- Header Template
- Footer Template
- PDF page formatRequired
- Display Header & FooterRequired
- Page marginsRequired
- OrientationRequired
- Show background
- Asyncron processingRequired
- HTML Template ID
- Filename
- Password protection
- Encrypt PDF Algorithm
- Encrypt PDF Key
- Encrypt PDF IV
ActionThis is an event a Zap performs.WriteCreate a new record or update an existing record in your app.- Image URL(s)Required
- New Format
- Keep RatioRequired
- Image Quality
- Rotation
- Flip
- Flop
- Crop
- Filename
ActionThis is an event a Zap performs.WriteCreate a new record or update an existing record in your app.- PDF URLsRequired
- Asyncron processingRequired
- Filename
- Password protection
- Encrypt PDF Algorithm
- Encrypt PDF Key
- Encrypt PDF IV
ActionThis is an event a Zap performs.WriteCreate a new record or update an existing record in your app.- File URL
ActionThis is an event a Zap performs.WriteCreate a new record or update an existing record in your app.- PDF fileRequired
ActionThis is an event a Zap performs.WriteCreate a new record or update an existing record in your app.- URLRequired
- Asyncron processingRequired
- Filename
ActionThis is an event a Zap performs.WriteCreate a new record or update an existing record in your app.- File URL
- Pages per splitRequired
- Asyncron processingRequired
- Filename
- Password protection
- Encrypt PDF Algorithm
- Encrypt PDF Key
- Encrypt PDF IV
ActionThis is an event a Zap performs.WriteCreate a new record or update an existing record in your app.- Text to Convert
- File URL
- Speech TypeRequired
- Voice IDRequired
- Output FormatRequired
- Language
- Asyncron processingRequired
ActionThis is an event a Zap performs.WriteCreate a new record or update an existing record in your app.- File URL
- Filename
- Font Type
- Watermark Text
- Text Color
- Text Opacity
- Font Size
- Watermark PlacementRequired
- Text Angle
- Horizontal Margin
- Vertical Margin
- Fixed Width
- Page Range
- Watermark Image URL
- Image Angle
- Image Scale
- Image Opacity
ActionThis is an event a Zap performs.WriteCreate a new record or update an existing record in your app.
- Cancelled Calendar Event
Triggers when an event is cancelled.
Try ItTriggerThis is the start of your ZapInstantThis event starts a Zap instantly. - New Flagged Email
Triggers when a new email is flagged.
Try ItTriggerThis is the start of your ZapPollingZapier checks for new data every 15 min on the Free plan - Calendar
- SubjectRequired
- Start Date & TimeRequired
- End Date & TimeRequired
- Location Name
- Sensitivity
- Attendees
- Is this an All Day Event?
- Description
- Show me as Free or Busy
- Is this an Online Meeting?
ActionThis is an event a Zap performs.WriteCreate a new record or update an existing record in your app.- To Email(s)Required
- CC Email(s)
- BCC Email(s)
- Reply-To Email
- SubjectRequired
- Body FormatRequired
- Description
- Attachment
- Action for Files Larger Than 150MB
ActionThis is an event a Zap performs.WriteCreate a new record or update an existing record in your app.- EventRequired
ActionThis is an event a Zap performs.WriteCreate a new record or update an existing record in your app.- Shared Inbox
- To Email(s)Required
- CC Email(s)
- BCC Email(s)
- Reply-To Email
- SubjectRequired
- Body FormatRequired
- Description
- Attachment
- Action for Files Larger Than 150MB
ActionThis is an event a Zap performs.WriteCreate a new record or update an existing record in your app.- Contact Folder
- ContactRequired
- First NameRequired
- Last Name
- EmailAddresses
- BusinessPhones
- HomePhones
- MobilePhone
- JobTitle
- CompanyName
- Department
- Business Website URL
- PersonalNotes
- Street
- City
- State
- Postal Code
- Country or Region
- Street
- City
- State
- Postal Code
- Country or Region
- Street
- City
- State
- Postal Code
- Country or Region
ActionThis is an event a Zap performs.WriteCreate a new record or update an existing record in your app.- Calendar
- SearchTermRequired
- Start Date & TimeRequired
- End Date & TimeRequired
ActionThis is an event a Zap performs.SearchFind existing data in your app- Search_info
- Search ValueRequired
ActionThis is an event a Zap performs.SearchFind existing data in your app- Input Text
- File URL
- Examples
ActionThis is an event a Zap performs.WriteCreate a new record or update an existing record in your app.- File URL
- Asyncron processingRequired
- PDF Compression SettingsRequired
- JPEG Quality
- Filename
- Color Image ResolutionRequired
- Gray Image ResolutionRequired
- Monochrome Image ResolutionRequired
- Password protection
- Encrypt PDF Algorithm
- Encrypt PDF Key
- Encrypt PDF IV
ActionThis is an event a Zap performs.WriteCreate a new record or update an existing record in your app.- URLRequired
- Add Texts
- Add Images
- Remove Elements
- Search & Replace text
- Filename
- Delete pages
- Asyncron processingRequired
- Move and Transform PDF Content
ActionThis is an event a Zap performs.WriteCreate a new record or update an existing record in your app.- File URL
- Asyncron processingRequired
- Template IDRequired
ActionThis is an event a Zap performs.WriteCreate a new record or update an existing record in your app.- Image URL(s)Required
- Asyncron processingRequired
- Filename
- Password protection
- Encrypt PDF Algorithm
- Encrypt PDF Key
- Encrypt PDF IV
ActionThis is an event a Zap performs.WriteCreate a new record or update an existing record in your app.- JobIDRequired
ActionThis is an event a Zap performs.WriteCreate a new record or update an existing record in your app.- Image or PDF URL(s)Required
- Page Segmentation Mode (PSM)Required
- Dots Per Inch (DPI)Required
- Language
- Image Zoom Factor
- Character Whitelist
- Character Blacklist
- PDF Convert Zoom FactorRequired
- Regions
- Asyncron processingRequired
ActionThis is an event a Zap performs.WriteCreate a new record or update an existing record in your app.- File URL
- Filename
- Encrypt or decryptRequired
- Password protection
ActionThis is an event a Zap performs.WriteCreate a new record or update an existing record in your app.- PDF URLsRequired
- Filename
- Image Type
- Image Quality
- Asyncron processingRequired
ActionThis is an event a Zap performs.WriteCreate a new record or update an existing record in your app.- Barcode textsRequired
- Filename
- SizeRequired
- Page marginsRequired
- ColorRequired
- Background colorRequired
- PDF page formatRequired
ActionThis is an event a Zap performs.WriteCreate a new record or update an existing record in your app.- Image or PDF URL(s)Required
- Operation Type
- File Type
- File Path
ActionThis is an event a Zap performs.WriteCreate a new record or update an existing record in your app.- Text to Convert
- File URL
- Source Language Code
- Target Language CodeRequired
- Formality
- Asyncron processingRequired
ActionThis is an event a Zap performs.WriteCreate a new record or update an existing record in your app.
Learn how to automate Microsoft Outlook on the Zapier blog
Microsoft Outlook is a web-based suite of webmail, contacts, tasks, and calendaring services.
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