Integrate ShipStation with Xero to automate your work

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XeroXero
2. Choose an Action
The event an automation performs after it's triggered
Endless possibilities

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How Zapier works

Zapier makes it easy to integrate ShipStation with Xero - no code necessary. See how you can get setup in minutes.

Select a trigger from ShipStation

A trigger is an event that starts your Zap and runs the workflow. For example, with ShipStation, a trigger could be "Item Ordered."
A trigger is the event that kicks off your automated workflow.

Setup an action from Xero

An action is what takes place after the automation is triggered. For example, with Xero, the action could be "Add Items to Existing Sales Invoice."
An action is the event that your automated workflow performs when triggered.

That’s it! You just connected ShipStation to Xero

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Triggers and actions are the main components of every automated workflow.

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Make work flow with AI

Level up your ShipStation to Xero integration with AI. Extract, summarize, and transform your integration data with leading AI models like OpenAI, Anthropic, and more.
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Frequently Asked Questions about ShipStation + Xero integrations

New to automation with Zapier? You're not alone. Here are some answers to common questions about how Zapier works with ShipStation and Xero

What is the process for connecting ShipStation and Xero?

To connect ShipStation and Xero through our platform, you need to set up a Zap, which involves selecting ShipStation as the trigger app and Xero as the action app. First, you'll authorize access to your accounts and then configure specific triggers like 'New Order' in ShipStation and map them to actions such as 'Create Invoice' in Xero.

Can I create invoices in Xero from new orders in ShipStation automatically?

Yes, by setting up a Zap with a 'New Order' trigger in ShipStation, you can automatically create an invoice in Xero. You'll define fields like customer details and item descriptions within the Zap configuration.

How do I ensure data accuracy between ShipStation and Xero?

We recommend thoroughly mapping order details from ShipStation to corresponding fields in Xero when setting up your Zap. Double-check these mappings during the initial setup and perform regular reviews of Zaps that handle sensitive information.

Are there limitations on the type of data that can be transferred from ShipStation to Xero?

While most order-related data can be transferred from ShipStation to Xero using our platform, there might be some limitations on custom fields or integrations specific to particular use cases. We advise reviewing any custom field requirements during the setup phase.

What kind of support is available if I experience issues with my integration?

Should any issues arise with the integration between ShipStation and Xero, we offer 24/7 support through our online help center and direct contact options with our support team for troubleshooting guidance.

Is it possible to update inventory levels in Xero based on shipments made via ShipStation?

Yes, you can set up a Zap where a shipment update in ShipStation triggers an inventory adjustment action in Xero. This ensures your stock levels remain accurate without requiring manual entry after each shipment is processed.

How often does data sync occur between ShipStation and Xero?

Data sync occurs as Zaps are triggered. For instance, every new order or shipment event in ShipStation will immediately initiate data transfer actions to corresponding tasks or updates within Xero upon triggering these events.

Connect ShipStation and Xero to integrate crucial parts of your business

With Zapier, you can integrate everything from basic data entry to end-to-end processes. Here are some of the business-critical workflows that people automate with Zapier.

Automate your lead management and improve conversions

With Zapier, you can automate every part of your lead funnel and give yourself the best chance at converting leads. Automate everything from lead capture to outreach to reporting—and close more deals as a result.
An illustration representing how to automate lead management with Zapier.

Create more impactful campaigns with automation

Measuring campaign performance across platforms can get chaotic. Plus, digging up the right metrics costs you precious time and effort. With Zapier, you can create a centralized view of your performance, skillfully manage your lists, and ensure your campaigns drive ROI across the business.
An illustration representing how to measure campaign impact with Zapier.

Provide world-class support with a little help from automation

Support reps can't be productive when they have to track down crucial information for every incident or ticket. With Zapier, you can automatically send your reps the context they need to resolve tickets quickly and create a seamless customer experience.
An illustration representing how to automate customer support with Zapier.

Automate your way to actionable, up-to-date data

The days of manually exporting and importing data are over. With Zapier, you can send data where it needs to go, in the format you need it—so you can centralize your data and unlock more insights.
An illustration representing how to move and manage data with Zapier.

Resolve incidents faster with automation

Your technical support team wants to focus on tech tickets rather than admin work. With Zapier, you can automate everything from ticket creation to routing to inter-team communication—eliminating friction from incident management and increasing speed to resolution.
An illustration of a flow chart representing how to resolve tickets and incidents with Zapier.

Connect ShipStation and Xero to unlock the power of automation

With Zapier's 7,000 integrations, you can unify your tools within a connected system to improve your team's efficiency and deepen their impact.

Choose a Trigger
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Choose an Action

Supported triggers and actions

Zapier helps you create workflows that connect your apps to automate repetitive tasks. A trigger is an event that starts a workflow, and an action is an event a Zap performs.

    • Restrict to Store?
    Trigger
    Instant
    Try It
    • Restrict to Store?
    Trigger
    Instant
    Try It
    • ShipStation Store
    • Order #
      Required
    • Order Status
      Required
    • Unique ID
      Required
    • Order Date
      Required
    • Buyer Name
      Required
    • Payment Date
    • Buyer Email
    • Recipient Name
      Required
    • Recipient Company
    • Recipient Address (Line 1)
      Required
    • Recipient Address (Line 2)
    • Recipient City
      Required
    • Recipient State
    • Recipient Postal Code
      Required
    • Recipient Country Code
    • Recipient Phone #
    • Amount Paid
    • Tax Paid
    • Shipping Paid
    • Customer's Notes
    • Internal Notes
    • Is a Gift?
    • Gift Message
    • Requested Shipping Method
    • Sku
    • Name
    • Image URL
    • Quantity
    • Unit Price
    Action
    Write
    • Organization
      Required
    Trigger
    Scheduled
    Try It
    • Restrict to Store?
    Trigger
    Instant
    Try It
    • Restrict to Store?
    Trigger
    Instant
    Try It
    • Api_docs_info
    • HTTP Method
      Required
    • URL
      Required
    • Query String Parameters
    • Headers
    • Additional Request Headers
    • Body
    Action
    Write
    • Organization
      Required
    • Status
    Trigger
    Scheduled
    Try It

Learn how to automate ShipStation on the Zapier blog

Learn how to automate Xero on the Zapier blog

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About ShipStation
ShipStation helps eCommerce retailers organize, process, and fulfill their orders from all the most popular marketplaces and shopping carts using the top shipping carriers.
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    About Xero
    Xero is an accounting app that lets you track businesses expenses and accounting with intuitive mobile apps and web interfaces for point-of-sale, ecommerce, time-tracking, and more.
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