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How Zapier works

Zapier makes it easy to integrate Square with Xero - no code necessary. See how you can get setup in minutes.

Select a trigger from Square

A trigger is an event that starts your Zap and runs the workflow. For example, with Square, a trigger could be "New Appointment."
A trigger is the event that kicks off your automated workflow.

Setup an action from Xero

An action is what takes place after the automation is triggered. For example, with Xero, the action could be "Add Items to Existing Sales Invoice."
An action is the event that your automated workflow performs when triggered.

That’s it! You just connected Square to Xero

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Triggers and actions are the main components of every automated workflow.

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Customers have created over 25 million Zaps on the platform

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The average user takes less than 6 minutes to set up a Zap

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Frequently Asked Questions about Square + Xero integrations

New to automation with Zapier? You're not alone. Here are some answers to common questions about how Zapier works with Square and Xero

How do I set up the integration between Square and Xero?

To set up the integration, you'll need to connect both Square and Xero to our platform. Once connected, you can create a zap where you define specific triggers, like a new transaction in Square, and actions such as creating an invoice in Xero.

What triggers are available for this integration?

Our integration allows you to use triggers from Square like 'New Transaction', 'New Customer', and 'Payments Status Changed'. These can kickstart automation that results in actions within Xero.

What actions can be performed in Xero through this integration?

When using our platform to integrate with Xero, you can perform actions such as creating or updating invoices, creating bills, and updating contacts based on triggers from Square.

Can I automatically import payments from Square into Xero?

Yes, by setting up a zap with the trigger 'New Payment' from Square, we can automatically create corresponding transactions in Xero.

Is it possible to sync customer data between Square and Xero automatically?

Absolutely. By using the 'New Customer' trigger in Square, we'll ensure that your customer data is automatically added or updated in Xero without manual intervention.

How frequently does the data sync occur between the two platforms?

The frequency of data sync depends on the triggers you set. Triggers are event-driven; thus, whenever a specified event occurs (like a new sale in Square), the data will sync almost instantly with Xero.

Are there any limitations to be aware of when integrating Square with Xero?

While integrating provides many automations, complex financial workflows might require additional customization. We recommend reviewing both platforms for specific limitations regarding transaction volume or field mappings.

Connect Square and Xero to integrate crucial parts of your business

With Zapier, you can integrate everything from basic data entry to end-to-end processes. Here are some of the business-critical workflows that people automate with Zapier.

Automate your lead management and improve conversions

With Zapier, you can automate every part of your lead funnel and give yourself the best chance at converting leads. Automate everything from lead capture to outreach to reporting—and close more deals as a result.
An illustration representing how to automate lead management with Zapier.

Create more impactful campaigns with automation

Measuring campaign performance across platforms can get chaotic. Plus, digging up the right metrics costs you precious time and effort. With Zapier, you can create a centralized view of your performance, skillfully manage your lists, and ensure your campaigns drive ROI across the business.
An illustration representing how to measure campaign impact with Zapier.

Provide world-class support with a little help from automation

Support reps can't be productive when they have to track down crucial information for every incident or ticket. With Zapier, you can automatically send your reps the context they need to resolve tickets quickly and create a seamless customer experience.
An illustration representing how to automate customer support with Zapier.

Automate your way to actionable, up-to-date data

The days of manually exporting and importing data are over. With Zapier, you can send data where it needs to go, in the format you need it—so you can centralize your data and unlock more insights.
An illustration representing how to move and manage data with Zapier.

Resolve incidents faster with automation

Your technical support team wants to focus on tech tickets rather than admin work. With Zapier, you can automate everything from ticket creation to routing to inter-team communication—eliminating friction from incident management and increasing speed to resolution.
An illustration of a flow chart representing how to resolve tickets and incidents with Zapier.

Supported triggers and actions

Zapier helps you create workflows that connect your apps to automate repetitive tasks. A trigger is an event that starts a workflow, and an action is an event a Zap performs.

  • Square triggers, actions, and search
    New Appointment

    Triggers when a new appointment is created.

    Trigger
    Scheduled
    Try It
  • Square triggers, actions, and search
    New Customer

    Triggers when a new customer is created.

    Trigger
    Scheduled
    Try It
    • Location
      Required
    • Order Status
    Trigger
    Scheduled
    Try It
    • Customer ID
      Required
    • Group
      Required
    Action
    Write
    • Item Type
    Trigger
    Scheduled
    Try It
    • Location
      Required
    Trigger
    Scheduled
    Try It
    • Location
      Required
    Trigger
    Scheduled
    Try It
    • Location
      Required
    • Team Member ID
      Required
    • Customer ID
      Required
    • Date and Time of Appointment
      Required
    • Appointment Service ID
      Required
    • Note
    Action
    Write

Learn how to automate Square on the Zapier blog

Learn how to automate Xero on the Zapier blog

square logo
square logo
About Square
Square creates tools that help sellers of all sizes start, run and grow their businesses. Square’s point-of-sale service offers tools for every part of running a business, from accepting credit cards and tracking inventory to real-time analytics and invoicing.
Learn moreHelp
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    xero logo
    xero logo
    About Xero
    Xero is an accounting app that lets you track businesses expenses and accounting with intuitive mobile apps and web interfaces for point-of-sale, ecommerce, time-tracking, and more.
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    • Accounting
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