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Things

Pocket

Fantastical

Sunsama

OneNote

Instapaper

Microsoft Outlook

Toggl Track

ChatGPT

Mac users expect the best software, and there are a lot of productivity tools to help. Here's our roundup of the best productivity apps for Mac.

The best productivity apps for Mac in 2025

When your team is busy collaborating in Slack, you might find a couple to-do items that need your attention at a later time. Set up this Slack-Things integration and whenever a new message is saved in Slack, Zapier will automatically add a new to-do in your Things inbox. 

Slack

Add saved Slack messages to Things as to-dos

When working through your email inbox, you might find follow-up tasks that need your attention. Use this Zapier integration to automatically create a new to-do in your Things inbox whenever a new email in your Gmail inbox is starred. 

Gmail

Create Things to-dos from starred emails in Gmail [Business Gmail Accounts Only]

Got a lot on your hands? We can help make things less overwhelming for you with this integration. After set up, new Google Tasks will generate to-dos in Things. Everything you need done, on both the platforms you use.

Google Tasks

Create to-dos in Things from new Google Tasks

Some people prefer to use Google Calendar, but others like to have their email, contacts and calendar in Microsoft Outlook. If you're reading this, you probably use both, and need a way to keep them on the same page. Use this Zapier automation to add detailed events in Google Calendar whenever new events are created in Microsoft Outlook.

Add Microsoft Outlook events to Google Calendar

Stop flipping between Google Calendar and Microsoft Outlook. See all of your scheduled appointments at a glance with this Zapier integration. Every time you create a new event in Google Calendar, Zapier automatically adds the event in Microsoft Outlook.

Add Microsoft Outlook events from new Google Calendar events

After someone fills out a form on your site, you might want to get an email alert or send a follow-up email to the individual who completed the form. This Zapier automation lets you do either of those things, without breaking a sweat. Automatically send a customizable email—to a recipient you specify—whenever a new Typeform entry is submitted.

Typeform

Send Microsoft Outlook emails for new Typeform entries

When you activate this integration, whenever a Google Calendar is about to start, a new note will be automatically created on OneNote. During set-up, you can define how far before the event's starting date this behavior is triggered, ensuring you have ample time for research and prep work no matter how intense it is.

Google Calendar

Add notes on OneNote for upcoming Google Calendar events

This integration will automatically add each new OneNote note as a page in your Notion account. Track, manage, and archive notes without slowing down for manual management chores.

Notion

Add new OneNote notes to Notion as pages

Need a better way to follow up on or research upcoming events? Give this scheduling Zap a shot. Once this Google Calendar-OneNote integration is set up, a new OneNote note will be created for each new event added on Google Calendar, giving you a handy starting point for gathering the required information for your meetings and other events.

Create note on OneNote from new Google Calendar events

This integration will allow you to create new Toggl Track time entries as new Google Calendar events. Whenever you add a new time entry, this Zap will automatically copy it over to Google Calendar so you can keep track of the time you spend in meetings in your calendar. Set up this integration, and you'll never have to track your appointments  manually again!

Create detailed Google Calendar events for new Toggl Track time entries

Monitor your work hours efficiently with this automation that connects Toggl Track with Google Sheets. Every new time entry recorded in Toggl Track gets instantly logged as a row in your chosen Google Sheets spreadsheet. This maintains a seamless record of your work hours, eliminating the need for manual entry and errors. Enjoy streamlined time tracking, enabling a precise overview of your working schedule.

Google Sheets

Create Google Sheets rows for every new time entry in Toggl Track

Enhance your productivity with this efficient workflow that initiates when an event begins in Google Calendar, resulting in the creation of a time entry in Toggl Track. This automation helps maintain an accurate record of your time spent on tasks, offering optimal time management. It's a perfect solution for professionals looking to streamline their work process and focus more on task completion.

Create new Toggl Track entries for every new Google Calendar event start

Need help drafting email responses? This integration means that whenever you receive a new customer email, ChatGPT will write a response and save it automatically as a Gmail draft. This Zap lets you send your prospects and customers better-worded, faster email responses, powered by AI.

Create email copy with ChatGPT from new Gmail emails and save as drafts in Gmail

Ready to bring the power of ChatGPT to your Slack workspace? Use this Zap to create a reply bot that lets you have a conversation with ChatGPT right inside Slack when a prompt is posted in a particular channel. Now, your team can ask questions and get responses without having to leave Slack.

Start a conversation with ChatGPT when a prompt is posted in a particular Slack channel

Streamline your team's communication and ensure prompt responses in your Slack channels with this innovative integration. When a new message is posted to a designated Slack channel, it triggers a conversation with the ChatGPT Assistant, which intelligently analyzes the content. The Assistant then crafts and sends a contextually relevant reply back into the Slack channel.

Create a Slack assistant with ChatGPT

Added a task in Google Tasks and need to work on it today? This Zap can help. This integration will automatically add every new task from Google Tasks to Sunsama as a new task for today, helping you make sure nothing is missed.

Add new tasks in Google Tasks to Sunsama

Easily manage and organize your most important emails with this workflow. Whenever you star an email in Gmail, a task will be instantly created in Sunsama, keeping you focused and productive. No more getting lost in your inbox, this productivity boost ensures your key tasks never slip through the cracks.

Create Sunsama tasks from new starred emails in Gmail

Stay on top of important Slack messages with this streamlined automation. When you save a new message in Slack, a task is instantly created in Sunsama for efficient tracking. This seamless workflow ensures you're able to turn your team's communication into organized action, helping you stay productive and manage your tasks effectively.

Create Sunsama tasks from new saved Slack messages

Want to make sure your latest RSS feed articles are available on Instapaper when you find the time to read them? Set up this Zap and we'll forward all of them for you. It will watch your RSS feed for any new items, automatically adding them to Instapaper so they're at your disposal whenever you need them.

RSS by Zapier

Add new RSS feed articles to Instapaper

If you're using Pocket for general items and Instapaper for longer reads, this Pocket Instapaper integration will make it a breeze to move things around. Once active, it will add every Pocket item you tag to Instapaper as a new page, so you can be sure to have it all ready when you are.

Send tagged pages on Pocket to Instapaper

Never miss out on important content from your favorite RSS feeds. With this automation, once you set it up, new items from multiple RSS feeds are instantly added as pages in your Instapaper account, giving you a consolidated reading list. Stay informed and save time by having your must-read content in one convenient place.

Add pages to Instapaper from new items in multiple RSS feeds

Stay on top of your schedule with this handy tool. When an appointment is requested in Fantastical, this setup sends a direct message in Slack. This not only streamlines your process but also ensures that no appointment slips through unnoticed, enhancing overall team communication and productivity. Efficient and reliable, this is an ideal solution for those looking to seamlessly integrate their scheduling and messaging applications.

"trigger direct messages in Slack when new appointments are requested in Fantastical"

With this workflow, as soon as you confirm an appointment in Fantastical, an email is promptly dispatched via Gmail. It eliminates the need for manual updates and keeps everyone in the loop instantly. Ideal for busy professionals, this automation will save time and avoid communication delays in updating your contacts.

"confirm appointments in Fantastical and send emails in Gmail"

When a proposal is confirmed in Fantastical, keep your team in the loop by sending a direct message in Slack. This workflow makes sure everyone is updated promptly, ensuring seamless communication and faster decision-making processes. Enjoy the convenience of instant updates with this efficient and time-saving automation.

The best productivity apps for Mac in 2025

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