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Best meeting scheduler apps - image14

Buffer 

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Best apps

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EngageBay

MailerLite

Trello

Google Forms

Wave

Zapier

Canva

Toggl Track

SimplyMeet.me

Buffer

Google Drive

ChatGPT

If you're running a small business, free business software can be an attractive—even necessary—option. Here are the best free apps for small businesses to use.

The best free small business software in 2025 | Zapier

The best free small business software in 2025

It doesn't matter if it's your company blog, personal blog, a popular news site or some special, private RSS feed. With this Zap you will have all new RSS items automatically sent to Buffer!

RSS by Zapier

Buffer new items in an RSS feed

Automate social sharing for your content in Ghost and automatically send new posts to your Buffer account.

Ghost

Share new posts from Ghost to Buffer

Want to share content from your favorite sites? With Zapier you can that automatically. This integration instantly sends each new item in your RSS feed to your Buffer queue as a scheduled item, without copying and pasting! 

Add new items in RSS feeds to Buffer as scheduled items

When someone fills out your form or takes your survey, follow up with them via email is a huge part of that process. If someone takes the time to give you information, you'll want to take the same time to thank them or ask more questions. Automate this process with the help of Zapier, and have that first follow up email go out all on it's own.

Gmail

Send email via Gmail for new Google Forms submissions

Knowing when you have new responses to your forms is key to staying on top of incoming information. Why not have that come right into your team chat app? Zapier can help you with that, and you'll always know when you have a new response to see.

Slack

Share Google Forms responses in a Slack channel

When someone fills out a form in Google Forms, you likely have a list of things to do with that new information. With this integration, you won't have to create those tasks manually in your to-do app every single time, or worry about forgetting to do them! Let Zapier automation handle that for you by automatically saving new Google Forms responses as Trello cards.

Create Trello cards from new Google Forms responses

Effortlessly keep your EngageBay Marketing contacts up-to-date with this handy workflow. Whenever a new invitee is created in Calendly, their information will be used to create or update a contact in EngageBay Marketing. Stay organized and save time by ensuring your contact list is always accurate and current with this seamless integration.

Calendly

EngageBay Marketing

Create or update EngageBay Marketing contacts for new Calendly invitees

You want to spend time connecting with your new leads right away, not manually importing them into your tools. Use this integration to do the importing for you. Whenever you get a new lead from Google Ads, Zapier will automatically send that lead’s data to EngageBay Marketing.

Google Ads

Create or update contacts on EngageBay Marketing for new Google Ads leads

It is hard to manually keep track of every new contact information. Set up this EngageBay-Google contacts integration to automatically keep your Google Contacts in sync with EngageBay contacts. Every time a new contact is added to EngageBay, it will also be sent to Google Contacts so the information is updated.

Google Contacts

Add new EngageBay contacts to Google Contacts

This integration will allow you to create new Toggl Track time entries as new Google Calendar events. Whenever you add a new time entry, this Zap will automatically copy it over to Google Calendar so you can keep track of the time you spend in meetings in your calendar. Set up this integration, and you'll never have to track your appointments  manually again!

Google Calendar

Create detailed Google Calendar events for new Toggl Track time entries

Monitor your work hours efficiently with this automation that connects Toggl Track with Google Sheets. Every new time entry recorded in Toggl Track gets instantly logged as a row in your chosen Google Sheets spreadsheet. This maintains a seamless record of your work hours, eliminating the need for manual entry and errors. Enjoy streamlined time tracking, enabling a precise overview of your working schedule.

Google Sheets

Create Google Sheets rows for every new time entry in Toggl Track

Enhance your productivity with this efficient workflow that initiates when an event begins in Google Calendar, resulting in the creation of a time entry in Toggl Track. This automation helps maintain an accurate record of your time spent on tasks, offering optimal time management. It's a perfect solution for professionals looking to streamline their work process and focus more on task completion.

Create new Toggl Track entries for every new Google Calendar event start

It can be difficult to track down files attached to emails. Zapier can simplify your email and file management by automatically saving your email attachments to Google Drive for safekeeping. Whenever you get a new email in Gmail with an attachment, this Zap will save it to the Google Drive folder you want - just be sure to pick one when setting this up, otherwise we'll add the file to the root of your Drive. Get a step-by-step walkthrough in our 

Filter by Zapier

Save new Gmail attachments to Google Drive

Looking for an easier way to manage email attachments you need to edit? With this integration, new, incoming Gmail email attachments are automatically saved in Google Drive as editable documents. You'll never need to hunt for an old email just to find its attachment again!

Add new Gmail attachments to Google Drive

Want a simple way to upload YouTube videos from Google Drive? This integration can do it for you. Just set the Zap up to watch your Google Drive folder for new files, then let Zapier post them to YouTube for you.

YouTube

Upload new Google Drive videos to YouTube

Need help drafting email responses? This integration means that whenever you receive a new customer email, ChatGPT will write a response and save it automatically as a Gmail draft. This Zap lets you send your prospects and customers better-worded, faster email responses, powered by AI.

Create email copy with ChatGPT from new Gmail emails and save as drafts in Gmail

Ready to bring the power of ChatGPT to your Slack workspace? Use this Zap to create a reply bot that lets you have a conversation with ChatGPT right inside Slack when a prompt is posted in a particular channel. Now, your team can ask questions and get responses without having to leave Slack.

Start a conversation with ChatGPT when a prompt is posted in a particular Slack channel

Streamline your team's communication and ensure prompt responses in your Slack channels with this innovative integration. When a new message is posted to a designated Slack channel, it triggers a conversation with the ChatGPT Assistant, which intelligently analyzes the content. The Assistant then crafts and sends a contextually relevant reply back into the Slack channel.

Create a Slack assistant with ChatGPT

When you make online sales and process with Stripe, you need to also record the income in Wave to keep your bookkeeping up to date. This integration will create an Income transaction in Wave for each new Stripe payment processed, ensuring that your online captured sales are correctly recorded in Wave. Sales income and payment card processing fees are captured separately, so you have fully accurate records.

Stripe

Add transactions in Wave for new Stripe sales

Who doesn't want to build a backup of all their invoices or keep track of them in a separate system? That's just smart business! Build a database automatically with this Zap: Zapier will take your new invoices from Wave and send their information to new rows in Google Sheets. In just a few minutes, you'll have your own backup database ready to go.

Add new Wave invoices to Google Sheets rows

Wouldn't you want to also add new customers to your email marketing list? Of course, but that adds a few extra steps in your day, which can be time consuming.  Zapier can take care of that for you. All you need to do is worry about nurturing the personal relationship, and let integration automatically create a Mailchimp subscriber every time a new customer is created in your Wave account.

Mailchimp

Create Mailchimp subscribers from new Wave customers

Do you use Google Calendar to schedule events and wish you could turn them into Trello cards? Zapier will automatically create a new card for every new Google Calendar event you create.

Create new Trello cards from new Google Calendar events

Never forget those weekly repetitive tasks with this handy Zap! Set up this integration to automatically create a new card in Trello every week, at a time of your choosing.

Schedule by Zapier

Create Trello cards weekly at scheduled times

Streamline your design process with this efficient workflow. Whenever a spreadsheet row is added or updated in Google Sheets, a new design is instantly created in Canva. This seamless integration enables you to quickly turn your data into visually compelling presentations, making data analysis and reporting both efficient and engaging.

Create Canva designs from new or updated Google Sheets rows

Keep your design workflow moving with automation. Each time you receive a new submission in Jotform, this workflow will automatically upload the asset to Canva. Enhance your creative projects with minimal effort.

Jotform

Upload assets to Canva from Jotform submissions

Manage your designs effectively with this streamlined workflow. Whenever a row is added or updated in your Google Sheets, it instantly triggers the export design function in Canva. This workflow ensures seamless integration between your spreadsheet data and your design activities, saving you precious time and cuts back on manual data transfers. Simplify your design process and improve productivity with this Google Sheets-to-Canva automation.

Export designs in Canva from new or updated rows in Google Sheets

Stay on top of your schedule with this workflow. When a new event is set in SimplyMeet.me, it will prompt an outbound email to be sent through Email by Zapier. It's an efficient way to ensure that every new appointment or meeting in your SimplyMeet.me schedule is communicated effectively, keeping you and your contacts in the loop.

Email by Zapier

Send outbound emails in Email by Zapier when new events occur in SimplyMeet.me

Easily track changes to your scheduled events with this integration. Whenever an event is rescheduled in SimplyMeet.me, a new record is created in Zapier Tables, helping you keep an organized log of updated appointments and ensuring you never miss important schedule adjustments.

Zapier Tables

Create records in Zapier Tables for rescheduled events in SimplyMeet.me

Automatically log every new meeting in your CRM. With this automation, each time a new event is scheduled in SimplyMeet.me, a record is created in Salesforce. Keep your sales and customer interactions well-documented and organized.

Salesforce

Create Salesforce records for new events in SimplyMeet.me

Effortlessly grow your email list with this Leadpages and MailerLite integration. When a new form submission is received in Leadpages, the contact information will be instantly added to a specified group in MailerLite. This seamless workflow helps you stay organized and timely in your email marketing efforts, without lifting a finger.

Leadpages

Add new Leadpages form submissions to a MailerLite group as subscribers

Easily manage new leads from your Leadpages forms by automatically adding or updating subscribers in MailerLite. With this seamless integration, you can focus on nurturing and converting subscribers instead of manually transferring data between the two platforms. Save time and improve your marketing efficiency with this automated workflow.

Create or update MailerLite subscribers from new Leadpages form submissions

Want to automatically create a new subscriber in MailerLite when a member is created in MemberPress? This integration can do just that, creating a new subscriber in MailerLite once someone joins your membership in MemberPress. If they are already a subscriber in MailerLite, this automation will update the subscriber record, saving you lots of time in managing subscribers.

MemberPress

Add new MemberPress members as MailerLite subscribers

Keep your subscribers up to date and your outreach on target without slowing down for manual data entry. This integration saves you from the usual copy-and-paste chore of subscriber creation by automatically adding a subscriber to your Mailchimp account as soon as a new Wix Form is submitted.

Add or update Mailchimp subscribers when a new Wix Form is submitted

Create new contacts in your HubSpot account simply and efficiently with this integration. Set it up to automatically generate a new contact as soon as a new Wix Form is submitted.

HubSpot

Create HubSpot contacts when a new Wix Form is submitted

This integration automatically adds a new row to a specified Google Sheets spreadsheet as soon as a new Wix Form is submitted. Skip the hassle of managing your spreadsheet layout by hand.

The best free small business software in 2025

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