Notion vs. Evernote: Which app should you use? [2025]

In the era of information overload, capturing what you need and keeping it organized is tricky—but there are lots of note-taking apps offering to help. Here, we'll take a look at Evernote and Notion. 

I used Evernote as my note-taking app for two years, and I've been using Notion as a personal productivity tool for a few years now. They're vaguely different categories of apps, but they do have a lot of overlapping features, so it's worth understanding what sets them apart. I spent time comparing the two tools apples to apples, and this is what I found.

Table of contents:

• Evernote vs. Notion at a glance

• Evernote has new management

• Evernote is easier for beginners

• Notion is better for building your own productivity system

• Evernote is better for note-taking

• Notion is better for teams

• Evernote has better search

• Notion has a more generous free plan

• Notion has more AI features

• Both apps integrate with Zapier

Evernote vs. Notion at a glance

When it comes down to it, Evernote and Notion have different objectives: Evernote is built for note-taking and organizing those notes, whereas Notion is an all-in-one workspace tool meant to organize knowledge, manage tasks, and enable collaboration.

Here's a quick look at how they compare, but keep reading for a deeper understanding of what each app is best for.

Evernote has new management

In January 2023, Evernote was acquired by Bending Spoons, a European SaaS company that also owns apps like Splice, a mobile video editing app.

Since then, the company has continued to modernize the Evernote infrastructure: the servers, main engine, all the backstage stuff. This has brought real-time editing to the app, as well as more space to scale and higher performance. Two other important details based on the acquisition: Evernote's data is now all the way in Europe and the pricing increased along with the change.

Things are still shaking out from this change, but here's what separates Notion and Evernote today.

Evernote is easier for beginners

If you're getting started in the world of personal productivity apps, you may not be familiar with all the quirks of the category. Evernote has an easy start and a soft learning curve, taking out the complexity of using a note-taking app, so you can focus on feeding your digital filing cabinet.

Here's the routine: click or tap New, pick which kind of note or task you want to record, and start creating. Once you're finished, you can see all these notes in a list, with a title and preview of the contents. As your collection grows larger, you'll have to create a couple of notebooks to separate your thoughts by topic or project. If that isn't enough, you can also tag notes to easily find them across notebooks.

In a way, the user experience feels like a digitalization of what you might do in the analog world with a notebook and pen. Since it's using that frame of reference, it's easier to pick up and understand how to organize your notes without a lot of exploration or learning. And if you want to take care of your schedule while taking notes, Evernote offers a calendar that's two-way synced with Outlook and Google's calendars, so you can do more in the same interface.

Notion is different. It's intuitive, for sure, but you need some background to leverage its powers. It's a total blank slate, so when you create your personal workspace, you'll need to read some sample pages showcasing the building blocks philosophy. On each page, you type / to open a dropdown menu that lets you add formatting elements, databases, and media. As you combine those building blocks on the page, you can create powerful mini-apps for multiple use cases—one of those being note-taking, of course.

You could already keep track of time-based tasks in a calendar view, but the company bought out a calendar app previously known as Cron and made it Notion Calendar. It's a standalone app, also integrated with Outlook and Google calendars, where you can drop Notion tasks and drag them to your preferred time slot.

Because of this power and freedom, it may be a bit daunting for the uninitiated—you're essentially building your own mini-note-taking app and optimizing it over time. Instead of feeling liberated when looking at the open page, beginners may be left wondering "what am I supposed to do here?" and spend more time figuring out how to take notes instead of actually taking notes.

Evernote is a safer option to get your feet wet. But once you get a good feel for how these kinds of apps work, Notion offers more interesting possibilities. 

Notion is better for building your own productivity system

The fact that you can combine Notion's building blocks and pages in a variety of ways means you can create your own productivity system in a single app. To do so effectively, you need to really understand how Notion databases work.

A Notion database groups pages with the same content type—they're kind of like glorified spreadsheets. Have loads of notes you want to keep together? Create a database called "Notes." Have a list of books you're going to read? Create a database called "Books." Have a list of tasks you need to keep track of? Yes, put them in a database called "Tasks."

Once you've created your database, pick the best view for the kind of content you have. List view is great for text-only notes. Gallery view is better for notes with images. Board view is the best for Kanban-style task management. You can create as many views as you want—just click through them to see your data in different ways.

In your "Notes" database, you can then add attributes—bits of metadata used to organize your pages. You might add tags to mimic Evernote's tagging system, or you could add a priority, or maybe even a reminder attribute where you enter a date and set a notification for later.

Now that you have attributes, let's say you want to see all your notes with a priority of High in a list view. You can set up a filter to create that view, and you'll always have those notes visible with the click of a button. It takes a bit of time to set up, but once you've found your groove, it's immensely powerful.

Using databases and views can get you ahead, but Notion is adding even more features to show it can be your main productivity suite forever.

• It upgraded its formula system so you can code simple expressions to add logic to database fields. For example, you can calculate how many days until the task is due and automatically set whether it's on track or expected to be overdue.

• It added automation features in databases, where you can select a trigger and choose what happens next. For example, when you create a new page in the article database, you can automatically set its status to "in progress" and assign it to one of your writers.

• It now natively supports charts and forms. This means you can create beautiful dashboards filled with all the stats you care about and keep feeding your databases with a more structured interface.

• It lets you build a website using Notion Sites, publishable on a custom domain, SEO-friendly at the core. And since you can now customize page layouts, you can control the visuals much better than before.

Evernote doesn't offer the same kind of freedom or versatility as Notion, but it has the note-taking and basic task features already figured out for you. It's not a comprehensive productivity system, but it's low-maintenance and reliable.

Evernote is better for note-taking

Staying true to its objective of helping you record everything that's important to you, Evernote has a range of features that support that purpose.

The mobile app is impressive. You can capture text and images, attach PDFs and documents, and even use the scanning feature to capture handwritten notes, receipts, documents, and drawings on whiteboards. If you want to talk it out, you can: record audio notes and keep them in the app to hear them later. Want to doodle something? Go ahead and sketch it.

This flexibility and ease of use in creating notes makes Evernote a great companion. Combine this with the notebook and tagging features, and you have a simple and effective way of keeping track of whatever you need to.

Notion is also a strong option for note-taking, but it requires that upfront effort I mentioned before. You need to create a database for your notes, then upgrade it with attributes and views as it grows larger. You'll probably end up grabbing some templates or watching YouTube videos of other people's Notion setups to make the most of it.

The steps to add media to a Notion page are also slightly different: it feels more like Google Docs than a note-taking app. It's not hard to use—quite the opposite—but it doesn't have the quick capture experience that most note-taking apps have. In addition to these drawbacks, there's also no OCR, no sketching, and no audio recording features (yet).

And while Notion works very well on browser and desktop apps, the mobile app isn't as agile when dealing with big databases. Evernote has the edge here, as it'll load quickly enough to capture that idea before it fades into nothingness.

Notion is better for teams

Notion was built with three core areas in mind: documents and notes, tasks and projects, and the team wiki. That means one of its objectives is to enable teams to collaborate better and have a single source of truth that everyone can reference, so there's no miscommunication or unnecessary emails flying around the office.

The workspace you create after setting up your account is the base to invite others to collaborate. You'll need to subscribe to a team plan to do so, which will let the invitees view, create, and edit pages, as well as leave comments and mention other people. But even if you don't get the team plan, you can still invite five guests on each of your pages, set permissions, and collaborate easily.

Because of the freedom you have when creating pages, setting up databases, and configuring views, Notion is great for running projects of any kind. It offers advanced views for project management, helping you track tasks that depend on one another, and it has some handy team workflow automation to speed things along—one of the handiest is the Gmail notification automation, which helps report important changes in your workspace at once.

If you're left scratching your head as you build your workspace, Notion Marketplace has a range of templates you can install or buy, offering a more structured experience and quicker start. There are hundreds of options, so you can mix, match, and get inspired, and then slowly start building the best fit for your team.

Evernote also offers project management and collaboration features, but only on the Business plan. If you subscribe to that plan, you'll be able to create spaces, the equivalent of Notion's workspaces, and add notebooks and notes to separate all the information by team and topic. Within each space, you'll be able to see what's new and what's important; and you can do basic collaboration things like assigning tasks to others, flagging critical tasks, and adding due dates. It's solid, considering it's a notes app, not a project management app—but you won't get that fits-like-a-glove feeling you can get with Notion.

Evernote has better search

Everything is fine when you're looking at 40 or so notes. But what happens when you cross 400? Or 4,000? If search doesn't work well, there'll be plenty of notes that you'll never read again. Both apps have search features—including AI, which I'll get into later—but Evernote's is better.

Evernote offers advanced search syntax so you can surface notes using special commands to search within notebooks, by date created, or by content within notes (images, PDFs, or audio). With 14 operators in total, you can find anything, even if your account has become a bottomless note reservoir.

And if you subscribe to Evernote's paid plan, the searching features will extend to find information even within documents and PDFs. Of course, expect a bit of delay as your total note count increases, but the app won't leave you hanging forever.

Notion has two search methods on offer. There's the quick find: hit Ctrl + P, type in your query, and Notion will return the results matching the keywords. There are five filters to narrow the results—click the icon on the right side of the input to see them—but they're not as versatile as Evernote's. Depending on how broad your search term is, it could take significantly longer to return results, so go as precise as you can.

You can also search within databases, and the results will pop up much faster. Of course, the good thing about databases is that, if you create filtered views, you won't even have to use the search feature too much. Still, when compared with Evernote's depth, searching in Notion doesn't feel as powerful or fast.

Notion has a more generous free plan

Notion wins on the free plan, having one of the most generous free plans in the software-as-a-service world. Here's what you get on the free tier:

• Unlimited pages and blocks

• Invite up to 10 guests to collaborate on each of your pages

• Unlimited storage

• 5MB file upload limit

• 7-day page history

• Basic page analytics

This contrasts with Evernote, where the free plan includes:

• Up to 50 notes in 1 Notebook

• Only available on 1 device at a time

• 250MB monthly storage limit

• 200MB maximum size limit for each note

Notion takes the trophy. Evernote's pricing used to be more generous, with unlimited notes and notebooks. That's a thing of the past, with this pricing strategy feeling more like an extended trial than an indefinite free plan.

Notion has more AI features

Notion AI has two sets of intelligent features. The first one is about generating and editing text. Press the spacebar anywhere, and you can start writing a prompt or choosing an action from the dropdown menu. It can continue writing your page, summarize, change tone, or create a first draft for common content types such as a blog post. Beyond the page, you can use AI to autofill columns in a database, useful if you want to summarize a page's content. And that's just the shortlist.

The other set is Q&A, a combination between a regular chat with ChatGPT for getting general answers, and an AI-grounding system that answers questions based on your workspace data. It can read your documents, take a look inside your databases, see properties, respond to most of your questions—but there are still some curveballs it can't deal with, especially if you ask broad questions involving a lot of data.

Evernote's AI feature set isn't as wide, but covers the basics:

• AI Edit cleans up messy notes, writes, summarizes, and translates them into a different language.

• AI-Powered Search will let you ask questions to the entirety of your note database and get an answer based on what's inside—even about task status. This is disabled by default: click the AI-Powered switch above the search bar to activate it.

While Notion and Evernote look equivalent on paper, Notion has more preset actions and commands, while also offering better results as far as AI-generated answers go.

Both apps integrate with Zapier

Evernote and Notion both integrate with Zapier, which means you can connect them to any of the other apps you use at work. Automatically create notes for meetings, back up notes to the cloud, add information from emails to your notes, and more. Learn more about how to automate Notion and how to automate Evernote, or get started with one of these pre-made templates.

Notion vs. Evernote: Which should you use?

Notion is the better choice if you want to build your own knowledge management system. It's also a better fit for teams, offering more collaboration features and superior project management. Its AI features are better developed, too.

Evernote is better if you want a note-taking solution that works right out of the box. It's also faster for capturing ideas on the go, with a more intuitive note organization experience, and it has baseline AI features to clean up and format your notes.

Related reading:

• Notion vs. OneNote: Which note-taking app should you use?

• How a Notion expert automates his workspace

• Airtable vs. Notion: Which tool do you need?

• Notion vs. Roam: Which should you use?

• Craft vs. Notion: Which is best?

This article was originally published in September 2022. The most recent update was in November 2024.