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App tips

app-tips-microsoft-outlook-00-hero

Microsoft Outlook

I spent time wrangling my inbox using a few of Outlook's built-in tools. Here are 9 Outlook tips and tricks to help you take control of your inbox.


How to organize emails in Outlook | Zapier

Overwhelmed by emails? Use these 9 Outlook tips and tricks to take control of your inbox.

Use these 9 Outlook tips and tricks to take control of your inbox. 

How to organize emails in Outlook

Easily manage your digital documents with this efficient workflow. Whenever you receive a new message in a designated folder in your Microsoft Outlook account, this automation instantly uploads any attached files to your OneDrive storage. This seamless process saves time, reduces the chances of losing important files, and enables you to access your documents from any device.

Microsoft Outlook is a web-based suite of webmail, contacts, tasks, and calendaring services.

Triggers at a specified time before an event in your calendar starts.

Calendar Event Start

Cancelled Calendar Event

New Attachment

Triggers when a new event is created in your calendar.

New Calendar Event

Triggers when a new contact is added to your account

New Contact

Triggers when a new e-mail is received in your inbox.

New Email

Triggers when a new e-mail is received in your inbox that matches a search.

New Email Matching Search

New Flagged Email

Triggers when a new new message in folder is created.

New Message in Folder

Updated Calendar Event

Find Calendar Event

Find a Contact

Find Email

Find or Create Contact

Add Attendees to Calendar Event

Create an event in the calendar of your choice.

Create Event

Create Contact

Creates a draft of an email that can then be reviewed and sent out.

Create Draft Email

Create Draft Reply

Delete Event

Creates a new reply to email, probably with input from previous steps.

Reply to Email

Send Email

Update Calendar Event

Update Contact

Custom Actions (Beta)

This is an advanced action which makes a raw HTTP request that includes this integration's authentication.

API Request (Beta)

OneDrive, Microsoft's file sync app formerly known as SkyDrive, lets you store your files online, edit Office documents in the free Office Web Apps, and easily access your online files from your PC.

OneDrive

Triggers when a new file is added in a folder.

New File

New Folder

Triggers when a new shared item is added.

New Shared Item

Find File

Find Folder

Find or Create File

Find or Create Folder

Upload an existing file or attachment not bigger than 60 MB.

Upload File

Create Folder

Creates a brand new text file from plain text content you specify.

Create New Text File

Upload new Microsoft Outlook messages in folders to files on OneDrive

Stay organized and efficient with this streamlined process. Whenever a new message arrives in a specific folder in your Microsoft Outlook, a task will be created in the Motion app. This perfect marriage between the two apps saves you the hassle of manually transferring information and ensures your tasks align with your communication. Say goodbye to missed opportunities and hello to a more productive workflow.

Motion uses artificial intelligence to optimize your and your team’s day. It automatically prioritizes tasks, schedules meetings & resolves calendar conflicts.

Motion

Finds an existing Motion task from its properties

Find Task

Create Project

Create Task

Update Task

Create tasks in Motion for new messages in Microsoft Outlook folders

Keep in touch instantly with this efficient workflow. When a new message arrives in your Microsoft Outlook folder, it instantly sends a message via WhatsApp Notifications. This is a seamless and efficient way to ensure you never miss any important emails and can respond promptly on a platform of your convenience, ensuring timely communication and increased productivity.

WhatsApp Notifications

Send Message

Send new Microsoft Outlook folder messages as WhatsApp Notifications messages

Manage your to-do list effortlessly with this seamless workflow that adds flagged emails from your Microsoft Outlook account directly to your Any.do Personal task list. Every time an email is flagged in Outlook, a corresponding task gets created in Any.do Personal, ensuring you stay on track with important items. Turn cluttered inboxes into organized action items, making it easier to prioritize and address tasks efficiently.

Any.do is a simple & powerful way to manage Projects, To-do lists & Reminders. Available on Web, iPhone, Android, Mac, Windows & More.

Any.do Personal

New Task

Task Completed

Find or Create Task

Create List

Convert new flagged emails in Microsoft Outlook into tasks in Any.do Personal

Stay organized and never miss an important email with this efficient workflow. Frequent users of Microsoft Outlook will appreciate how this workflow maps flagged emails into the Things app as new to-do items. It's a seamless solution for keeping your tasks in check directly from your flagged emails, enhancing productivity and time management.

Things is an award-winning personal task manager for Mac and iOS that helps you achieve your goals.

Things

Create To-Do

Create to-dos in Things from new flagged emails in Microsoft Outlook

Some people prefer to use Google Calendar, but others like to have their email, contacts and calendar in Microsoft Outlook. If you're reading this, you probably use both, and need a way to keep them on the same page. Use this Zapier automation to add detailed events in Google Calendar whenever new events are created in Microsoft Outlook.

Google Calendar lets you organize your schedule and share events with co-workers and friends. With Google's free online calendar, it's easy to keep track of your daily schedule.

Google Calendar

New Calendar

Triggers when an event is cancelled or deleted.

Event Cancelled

Event Ended

Triggers when a specified amount of time before an event starts.

Event Start

Triggers when an event is created or updated (except when it's cancelled).

New or Updated Event

New Event

Triggers when an event is created that matches a search.

New Event Matching Search

Find Event

Finds a specific event by its ID in your calendar.

Retrieve Event by ID

Finds multiple events in your calendar as line items.

Find Multiple Events

Find or Create Event

Invites one or more person to an existing event.

Add Attendee(s) to Event

Create Calendar

Create Detailed Event

Create an event from a piece of text. Google parses the text for date, time, and description info.

Quick Add Event

Updates an event. Only filled fields are updated.

Update Event

Add Microsoft Outlook events to Google Calendar

When you have people scheduling time to meet with you, you'll want your personal calendar updated with the details. This integration helps by automatically creating an event in Microsoft Outlook with the details of an invitee created event in Calendly. It's never been easier to coordinate your calendars.

Calendly is an elegant and simple scheduling tool for businesses that eliminates email back and forth. It helps save time so that businesses can provide great service and increase sales.

Calendly

Triggers when an invitee cancels a scheduled event.

Invitee Canceled

Triggers when an invitee schedules an event

Invitee Created

Triggers when an invitee is marked as a no-show.

Invitee No Show Created

Find User

Creates a new one-off meeting in Calendly.

Create One-Off Meeting

Create Microsoft Outlook events for new invitees created in Calendly

Need help drafting email responses? This integration means that whenever you receive a new Microsoft Outlook email, ChatGPT will write a response and save it automatically as a draft. This Zap lets you send your prospects and customers better-worded, faster email responses, powered by AI.

ChatGPT is an AI tool built by OpenAI that enables conversational automation.

ChatGPT (OpenAI)

Find Assistant

This best matches a query string (like "big animal") to a list of document strings (like "mouse", "cat", "buffalo", and "blue whale").

Search Embeddings

Find or Create Assistant

Upload an image and send a message or question about it.

Analyze Image Content With Vision

Generate an analysis of the overall sentiment of a block of text.

Analyze Text Sentiment

Sends a Chat to OpenAI and generate a Completion, optionally storing messages as we do.

Conversation

Classifies if text is potentially harmful.

Check Moderations

Classify your text into one of your provided categories.

Classify Text

Create Assistant

Sends a message to ChatGPT and generates a response, optionally storing the message history for a continuous conversation.

Conversation With Assistant

Creates a new transcription, using Whisper, from an audio or video file.

Create Transcription

Create Vector Store

Sends unstructured text and returns structured data using OpenAI's "Function Calling" capability.

Extract Structured Data

Generate An Image With DALL-E

Sends a prompt to OpenAI and generates a completion. _Note:_ this uses the legacy OpenAI Completions API. We recommend using `Conversation` or `Conversation With Assistant` actions instead, which are powered by the latest OpenAI APIs.

Send Prompt

Enter a block of text and generate a summary.

Summarize Text

Convert Text to Speech

Create Translation

Uploads a file so it can be used with assistants or fine-tuning.

Writes the content of an email based on your provided prompt for use in a subsequent step.

Write an Email

Create email copy with ChatGPT from new Microsoft Outlook emails and save as drafts

Want to automate your email outreach? With this integration, any time you receive a new email in Outlook, ChatGPT will write an email response and automatically send it to your contact, saving you time and energy.

Send AI-generated email responses in Microsoft Outlook with ChatGPT

Whenever you receive a new email in your Microsoft Outlook account, ChatGPT will create a templated response and send it to your Teams account, where you can review the response and send it as an email.

Microsoft Teams is the hub for teamwork in Office 365 that integrates all the people, content, and tools your team needs to be more engaged and effective.

Microsoft Teams

Triggers when a new channel is created within a team.

How to organize emails in Outlook

Use these 9 Outlook tips and tricks to take control of your inbox.

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