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3 min read

Popular ways to use Zapier to improve your work

By Zapier Editorial Team · June 18, 2024
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Most of us waste far too much time doing busywork. Instead of focusing on the most important parts of our job, we fritter the hours away sending emails, checking apps for updates, and copying data back and forth.

Zapier cuts the busy work by handling those tasks and more for you automatically. With automated workflows called Zaps, you can send emails, get updated about apps, copy data between your software, and more automatically. You can also combine user interfaces, data tables, and logic with your automated workflows to build and automate anything you can imagine.

Get started saving time with Zapier with some of our most popular Zaps. Whether you're new to Zapier or just exploring new ways to work, the workflows below are some of the best ways people are accomplishing more with less work.

Zapier is a no-code automation tool that lets you connect your apps into automated workflows, so that every person and every business can move forward at growth speed. Learn more about how it works.

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Post on your social channels from an RSS feed

Instead of manually sharing your blog posts or interesting articles you've found online, use these Zaps to share items from an RSS feed directly to social media.

Post new RSS items to Facebook Pages

Post new RSS items to Facebook Pages
  • RSS by Zapier logo
  • Facebook Pages logo
RSS by Zapier + Facebook Pages

Buffer new items in an RSS feed

Buffer new items in an RSS feed
  • RSS by Zapier logo
  • Buffer logo
RSS by Zapier + Buffer

Share new RSS items as company updates in LinkedIn

Share new RSS items as company updates in LinkedIn
  • RSS by Zapier logo
  • LinkedIn logo
RSS by Zapier + LinkedIn

Save form responses in a spreadsheet

Forms are a great way to collect all sorts of data from your customers and internal teams. Once someone has filled out your form, you can easily analyze and share your form data by dropping it into a Google Sheet.

Collect new Typeform responses as rows on Google Sheets

Collect new Typeform responses as rows on Google Sheets
  • Typeform logo
  • Google Sheets logo
Typeform + Google Sheets

Create rows in Google Sheets for new Gravity Forms submissions

Create rows in Google Sheets for new Gravity Forms submissions
  • Gravity Forms logo
  • Google Sheets logo
Gravity Forms + Google Sheets

Send Webflow form data to Google Sheets

Send Webflow form data to Google Sheets
  • Webflow logo
  • Google Sheets logo
Webflow + Google Sheets

Automatically respond to forms

Analyzing form responses is important, but don't leave your customers hanging while you're working at getting back to them. Use a Zap to send an automated reply to form responses so customers know you've not only heard from them but are busy working on solving their issue, building better products, or whatever message will resonate most for your business.

Send emails for new Google Forms responses in a spreadsheet

Send emails for new Google Forms responses in a spreadsheet
  • Google Forms logo
  • Email by Zapier logo
Google Forms + Email by Zapier

Get email notifications or send follow-ups to new Typeform respondents

Get email notifications or send follow-ups to new Typeform respondents
  • Typeform logo
  • Gmail logo
Typeform + Gmail

Send new Gravity Form leads to Mailchimp

Send new Gravity Form leads to Mailchimp
  • Gravity Forms logo
  • Mailchimp logo
Gravity Forms + Mailchimp

Track and respond to leads

As your business scales, tracking and following up with leads can get tricky. Make sure you no leads fall through the cracks by automatically connecting your lead management app to your spreadsheet or email tool with one of these Zaps.

Add new Facebook Lead Ads leads to rows on Google Sheets

Add new Facebook Lead Ads leads to rows on Google Sheets
  • Facebook Lead Ads logo
  • Google Sheets logo
Facebook Lead Ads + Google Sheets

Send emails in Gmail for new leads in Facebook Lead Ads

Send emails in Gmail for new leads in Facebook Lead Ads
  • Facebook Lead Ads logo
  • Gmail logo
Facebook Lead Ads + Gmail

Get emails with new Facebook Lead Ads leads

Get emails with new Facebook Lead Ads leads
  • Facebook Lead Ads logo
  • Email by Zapier logo
Facebook Lead Ads + Email by Zapier

Create tasks and to-dos

To-dos can come from almost anywhere—your notes app, your calendar, or a form response. Keep your task list up to date by connecting your to-do app to your other business-critical tools.

Create Trello cards from new Evernote notes

Create Trello cards from new Evernote notes
  • Evernote logo
  • Trello logo
Evernote + Trello

Add new Google Calendar events to databases in Notion

Add new Google Calendar events to databases in Notion
  • Google Calendar logo
  • Notion logo
Google Calendar + Notion

Create Trello cards from new Google Forms responses

Create Trello cards from new Google Forms responses
  • Google Forms logo
  • Trello logo
Google Forms + Trello

Use webhooks

Want to automate an app that doesn't yet integrate with Zapier? Webhooks are one way that apps can send automated messages or information to other apps. Use Zapier's built-in webhooks tool to send information to or from almost any app.

Add info to a Google Sheet from new Webhook POST requests

Add info to a Google Sheet from new Webhook POST requests
  • Webhooks by Zapier logo
  • Google Sheets logo
Webhooks by Zapier + Google Sheets

Send Slack channel messages from a Webhook

Send Slack channel messages from a Webhook
  • Webhooks by Zapier logo
  • Slack logo
Webhooks by Zapier + Slack

Send new caught webhook data to another webhook

Send new caught webhook data to another webhook
  • Webhooks by Zapier logo
  • Webhooks by Zapier logo
Webhooks by Zapier

Get notifications and reminders about everything in Slack

For many teams, Slack is information central. Streamline sharing with your team by sending notifications from other apps to Slack.

Send Slack channel messages for new Google Calendar events

Send Slack channel messages for new Google Calendar events
  • Google Calendar logo
  • Slack logo
Google Calendar + Slack

Share Google Forms responses in a Slack channel

Share Google Forms responses in a Slack channel
  • Google Forms logo
  • Slack logo
Google Forms + Slack

Get email notifications for new rows in a Google Sheets spreadsheet

Get email notifications for new rows in a Google Sheets spreadsheet
  • Google Sheets logo
  • Email by Zapier logo
Google Sheets + Email by Zapier

Track events and tasks with your calendar

If you rely on Google Calendar to stay on schedule but use a different app to track everything you need to work on, these workflows are for you. Keep tabs on everything coming up without manually adding events to your calendar.

Add new Google Calendar events to databases in Notion

Add new Google Calendar events to databases in Notion
  • Google Calendar logo
  • Notion logo
Google Calendar + Notion

Add incomplete Todoist tasks to Google Calendar

Add incomplete Todoist tasks to Google Calendar
  • Todoist logo
  • Google Calendar logo
Todoist + Google Calendar

Create Google Calendar events from new Trello cards

Create Google Calendar events from new Trello cards
  • Trello logo
  • Google Calendar logo
Trello + Google Calendar

Save email attachments to the cloud

Don't let the files and photos people send you over email get lost in your inbox. Instead, save those attachments to your favorite cloud storage service so you'll always know where they are.

Save new Gmail attachments to Google Drive

Save new Gmail attachments to Google Drive
  • Gmail logo
  • Filter by Zapier logo
  • Google Drive logo
Gmail + Filter by Zapier + Google Drive

Save new attachments in Gmail to Dropbox

Save new attachments in Gmail to Dropbox
  • Gmail logo
  • Dropbox logo
Gmail + Dropbox

Save new email attachments to Google Drive

Save new email attachments to Google Drive
  • Email by Zapier logo
  • Google Drive logo
Email by Zapier + Google Drive

Start automated workflows with a push

Need to send an email, add a task, schedule a meeting, and more? Don't open those apps—that's how you'll get distracted and waste even more time. Instead, use Zapier's Chrome Extension to create those items at the push of a button.

Push new URLs to rows in Google Sheets

Push new URLs to rows in Google Sheets
  • Zapier Chrome extension logo
  • Google Sheets logo
Zapier Chrome extension + Google Sheets

Send Gmail emails with Zapier's Google Chrome extension

Send Gmail emails with Zapier's Google Chrome extension
  • Zapier Chrome extension logo
  • Gmail logo
Zapier Chrome extension + Gmail

Discover more ways to use Zapier's Chrome Extension.

Turn your emails into to-dos

With the daily flood of email, your inbox isn't the best place for your tasks. Yet many emails are actionable. Never let an email task get buried—instead, let Zapier send it to the proper place so you remember to take action.

Create Todoist tasks for starred Gmail messages [Business Gmail Accounts Only]

Create Todoist tasks for starred Gmail messages [Business Gmail Accounts Only]
  • Gmail logo
  • Todoist logo
Gmail + Todoist

Create Trello cards from new starred Gmail emails [Business Gmail Accounts Only]

Create Trello cards from new starred Gmail emails [Business Gmail Accounts Only]
  • Gmail logo
  • Trello logo
Gmail + Trello

Add new Gmail emails that match searches to Airtable as records

Add new Gmail emails that match searches to Airtable as records
  • Gmail logo
  • Airtable logo
Gmail + Airtable

Get an automatic summary of anything with Digest

Sometimes you don't need to know about new things exactly when they happen—instead, you need to know all of the things that happened over a time period. Perhaps you'd like an email with all of today's headlines each evening, or a list of everything your team's completed this week on Friday afternoons. Zapier's Digest tool can correlate the info for you and send it right when you need it.

Get a digest of new Xero sales invoices sent to your Gmail on a daily, weekly, or monthly schedule

Get a digest of new Xero sales invoices sent to your Gmail on a daily, weekly, or monthly schedule
  • Xero logo
  • Gmail logo
Xero + Gmail

Get Slack notifications for Reddit mentions and get an email summary of mentions daily, weekly, or monthly

Get Slack notifications for Reddit mentions and get an email summary of mentions daily, weekly, or monthly
  • Reddit logo
  • Email by Zapier logo
Reddit + Digest by Zapier + Slack + 1 more

Automatically send survey thank yous

Personalized responses are time-consuming to create from scratch. Instead, these workflows reach out and thank individuals for their input almost instantly.

Get email notifications or send follow-ups to new Typeform respondents

Get email notifications or send follow-ups to new Typeform respondents
  • Typeform logo
  • Gmail logo
Typeform + Gmail

Send email via Gmail for new SurveyMonkey responses

Send email via Gmail for new SurveyMonkey responses
  • SurveyMonkey logo
  • Gmail logo
SurveyMonkey + Gmail

Send email via Gmail for new Google Forms submissions

Send email via Gmail for new Google Forms submissions
  • Google Forms logo
  • Gmail logo
Google Forms + Gmail

Related reading:

  • New to Zapier? Check out the Zapier quick-start guide to learn the ins and outs of building your own automated workflows.

  • Five things to automate today

  • Not sure when to automate? Learn how to spot the signs of a task you can delegate to a computer.

This article was originally published in March 2017. It was most recently updated in June 2024.

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A Zap with the trigger 'When I get a new lead from Facebook,' and the action 'Notify my team in Slack'