Most of us waste far too much time doing busywork. Instead of focusing on the most important parts of our job, we fritter the hours away sending emails, checking apps for updates, and copying data back and forth.
Zapier cuts the busy work by handling those tasks and more for you automatically. With automated workflows called Zaps, you can send emails, get updated about apps, copy data between your software, and more automatically. You can also combine user interfaces, data tables, and logic with your automated workflows to build and automate anything you can imagine.
Get started saving time with Zapier with some of our most popular Zaps. Whether you're new to Zapier or just exploring new ways to work, the workflows below are some of the best ways people are accomplishing more with less work.
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Post on your social channels from an RSS feed
Instead of manually sharing your blog posts or interesting articles you've found online, use these Zaps to share items from an RSS feed directly to social media.
Share new RSS items as company updates in LinkedIn
Save form responses in a spreadsheet
Forms are a great way to collect all sorts of data from your customers and internal teams. Once someone has filled out your form, you can easily analyze and share your form data by dropping it into a Google Sheet.
Collect new Typeform responses as rows on Google Sheets
Create rows in Google Sheets for new Gravity Forms submissions
Automatically respond to forms
Analyzing form responses is important, but don't leave your customers hanging while you're working at getting back to them. Use a Zap to send an automated reply to form responses so customers know you've not only heard from them but are busy working on solving their issue, building better products, or whatever message will resonate most for your business.
Send emails for new Google Forms responses in a spreadsheet
Get email notifications or send follow-ups to new Typeform respondents
Track and respond to leads
As your business scales, tracking and following up with leads can get tricky. Make sure you no leads fall through the cracks by automatically connecting your lead management app to your spreadsheet or email tool with one of these Zaps.
Add new Facebook Lead Ads leads to rows on Google Sheets
Send emails in Gmail for new leads in Facebook Lead Ads
Create tasks and to-dos
To-dos can come from almost anywhere—your notes app, your calendar, or a form response. Keep your task list up to date by connecting your to-do app to your other business-critical tools.
Add new Google Calendar events to databases in Notion
Create Trello cards from new Google Forms responses
Use webhooks
Want to automate an app that doesn't yet integrate with Zapier? Webhooks are one way that apps can send automated messages or information to other apps. Use Zapier's built-in webhooks tool to send information to or from almost any app.
Add info to a Google Sheet from new Webhook POST requests
Get notifications and reminders about everything in Slack
For many teams, Slack is information central. Streamline sharing with your team by sending notifications from other apps to Slack.
Send Slack channel messages for new Google Calendar events
Get email notifications for new rows in a Google Sheets spreadsheet
Track events and tasks with your calendar
If you rely on Google Calendar to stay on schedule but use a different app to track everything you need to work on, these workflows are for you. Keep tabs on everything coming up without manually adding events to your calendar.
Add new Google Calendar events to databases in Notion
Create Google Calendar events from new Trello cards
Save email attachments to the cloud
Don't let the files and photos people send you over email get lost in your inbox. Instead, save those attachments to your favorite cloud storage service so you'll always know where they are.
Start automated workflows with a push
Need to send an email, add a task, schedule a meeting, and more? Don't open those apps—that's how you'll get distracted and waste even more time. Instead, use Zapier's Chrome Extension to create those items at the push of a button.
Send Gmail emails with Zapier's Google Chrome extension
Turn your emails into to-dos
With the daily flood of email, your inbox isn't the best place for your tasks. Yet many emails are actionable. Never let an email task get buried—instead, let Zapier send it to the proper place so you remember to take action.
Create Todoist tasks for starred Gmail messages [Business Gmail Accounts Only]
Create Trello cards from new starred Gmail emails [Business Gmail Accounts Only]
Add new Gmail emails that match searches to Airtable as records
Get an automatic summary of anything with Digest
Sometimes you don't need to know about new things exactly when they happen—instead, you need to know all of the things that happened over a time period. Perhaps you'd like an email with all of today's headlines each evening, or a list of everything your team's completed this week on Friday afternoons. Zapier's Digest tool can correlate the info for you and send it right when you need it.
Get a digest of new Xero sales invoices sent to your Gmail on a daily, weekly, or monthly schedule
Get Slack notifications for Reddit mentions and get an email summary of mentions daily, weekly, or monthly
Automatically send survey thank yous
Personalized responses are time-consuming to create from scratch. Instead, these workflows reach out and thank individuals for their input almost instantly.
Get email notifications or send follow-ups to new Typeform respondents
Send email via Gmail for new SurveyMonkey responses
Send email via Gmail for new Google Forms submissions
Related reading:
New to Zapier? Check out the Zapier quick-start guide to learn the ins and outs of building your own automated workflows.
Not sure when to automate? Learn how to spot the signs of a task you can delegate to a computer.
This article was originally published in March 2017. It was most recently updated in June 2024.