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QuickBooks Online

FreshBooks

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Expensify

Stripe

PayPal

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Microsoft Excel

Google Drive

Dropbox

Airtable

If you only think about bookkeeping when it's time to reconcile your budget or file your taxes, it probably causes a lot of dread. You have to wrangle receipts, transactions, and write-offs. 

Track expenses, upload receipts, connect accounts, and more

5 simple ways to automate bookkeeping

Bookkeeping and accounting aren’t at the top of the list of favorite tasks for most people, and there’s no reason to spend more time on data entry than you have to. Use this Zapier integration to automatically add a new sales receipt in QuickBooks Online whenever a successful sale is completed in PayPal.

PayPal is a fast, safe way to send money, make an online payment, receive money or set up a merchant account. With over 150 million active registered accounts, PayPal helps people and businesses receive and make payments in more than 100 currencies in 203 markets.

Triggers when a payment is completed successfully.

Successful Sale

Triggers when a payment is completed successfully (with line item support).

Successful Sale (Line Items)

Refunded Sale

Triggers when a new merchant transacation is created, regardless of status.

All Merchant Transactions

QuickBooks Online is the web version of the popular accounting packages QuickBooks. Use any Zapier integration to connect QuickBooks Online to hundreds of other apps.

New Account

Triggers when a new bank transaction is created.

New Bank Transaction

New Bill

New Customer

New Estimate

Estimate Emailed

New Expense

New Invoice

Triggers when an invoice becomes due within a specified number of days.

New Invoice Due

New Bill Payment

Triggers when a new credit memo is created.

New Credit Memo

New Deposit

Triggers when you add a new invoice (with line item support).

Triggers when an invoice is paid in full. (Balance changes to zero)

New Invoice Paid

Triggers when a new journal entry is created.

New Journal Entry

New Product

Triggers when there is a new refund receipt.

New Refund Receipt

Triggers when a new sales receipt is added (with line item support).

New Sales Receipt

Triggers when a new time entry is created.

New Time Entry

Triggers when a payment is received (with line item support).

New Payment

New Project

Triggers when a new purchase order is added.

New Purchase Order

Triggers when a new sales receipt is added.

Triggers when a new supplier credit is created.

New Supplier Credit

Updated Bill

Updated Credit Memo

Triggers when an existing customer is updated.

Updated Customer

Triggers when an existed estimate is updated.

Updated Estimate

Updated Invoice

New Vendor

Find Account

Get Attachments

Find a customer by name or email address.

Find Customer

Find Estimate

Find Class

Finds an employee based on display name or ID.

Find Employee

Find Payment

Find Sales Receipt

Find an invoice using either Invoice Number, Invoice ID or Invoice Date or Due Date.

Find Invoice

Find Product

Find products by names (with line item support)

Find Products

Find Vendor

Find or Create Customer

Find or Create Employee

Finds or creates a specific sales receipt.

Find or Create Sales Receipt

Find or Create Product

Find or Create Vendor

Create a new bill, optionally tied to a customer.

Create Bill (Item Based)

Create a new bill, optionally tied to a customer (with line item support).

Create Bill (Account Based)

Create Deposit

Create Employee

Create Credit Memo

Create Customer

Create a new estimate (with line item support).

Create Estimate

Creates a new expense using check, cash, or credit card.

Create Expense

Create Product/Service

Create Journal Entry

Adds a new invoice (with line item support).

Create Invoice

Adds a new invoice (with line item and bundle item support).

Adds a new sales receipt (with line item support).

Create Sales Receipt

Creates a new payment, optionally linked to an invoice.

Create Payment

Create Purchase Order

Create Refund Receipt

Send Estimate

Send Invoice

Send Sales Receipt

Create Time Activity

Update Bill

Update Customer

Update Estimate

Updates an existing invoice (with line item support).

Update Invoice

Update Product

Update Sales Receipt

Create Vendor

Create Vendor Credit

Void Invoice

Custom Actions (Beta)

This is an advanced action which makes a raw HTTP request that includes this integration's authentication.

API Request (Beta)

Add sales receipts in QuickBooks Online for PayPal sales

Increased sales don't have to mean more time lost to paperwork — let Zapier be your personal accountant. This multi-step Stripe-QuickBooks Online integration will happen at any new Stripe charges, automatically finding the right QuickBooks Online customer or creating them if they don't exist, followed by issuing a sales receipt in their name — all in one go.

Stripe is a developer-friendly way to accept payments online and in mobile apps. Stripe's suite of APIs powers commerce for thousands of companies of all sizes, processing billions of dollars for businesses each year.

Triggers when a subscription is canceled (by a subscriber or due to end of billing period).

Canceled Subscription

Triggers when a checkout session is completed.

Checkout Session Completed

Failed Payment

Invoice Payment Failed

New Charge

Triggers when a customer disputes a charge.

New Dispute

Triggers when a customer is signed up for a new plan.

New Subscription

Triggers when a new event like a dispute, subscription, or transfer is added.

New Event

Triggers when a new invoice is created (supports line items).

Triggers when a new invoice item is created.

New Invoice Item

Triggers on a new invoice. You can filter based on the invoice's status. (supports line items)

Triggers when a new payment is completed.

Triggers when a new payment link is created.

New Payment Link

Triggers when a charge is refunded, including partial refunds.

New Refund

Triggers when a customer subscription has changed.

Updated Subscription

Finds the account balance for your stripe account

Find Account Balance

Finds an existing charge by its Stripe ID.

Find Charge

Finds an existing customer by their Stripe ID or email address.

Finds an existing invoice by its Stripe ID.

Finds an existing payment intent by its Stripe ID.

Find Subscription

Cancel Subscription

Confirms an existing payment, also known as a PaymentIntent.

Confirm Payment

Creates a new payment, also known as a PaymentIntent.

Create Payment Link

Create Price

Create Product

Create Subscription

Deactivate Payment Link

Create QuickBooks Online customers with sales receipts for new Stripe payments

When you receive a payment, keep your bookkeepers happy by making sure your accounting tool reflects that payment. Use this Zap to automatically add new Stripe charges to FreshBooks New as payments. That way, your books are up-to-date and there's no manual work to do on your end.

FreshBooks is a cloud accounting software designed exclusively for self-employed professionals and their teams. Send invoices, track expenses, manage your time, and collaborate on projects.

New Client

Triggers when a new credit note is created.

New Credit Note

Triggers when a new invoice thats meets the condition is created.

New Filtered Invoice

Triggers when a new invoice payment is created.

New Invoice Payment

Triggers when a new staff member completes their profile from the email they receive.

5 simple ways to automate bookkeeping

Track expenses, upload receipts, connect accounts, and more

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