• Home

  • Automation with Zapier

  • Automation inspiration

Automation inspiration

4 min read

4 ways to automate Any.do with Zapier

Manage your tasks more effectively by automating your to-do app

By Wren Noble · November 10, 2023
A hero image of the Any.do app logo connected to other app logos on a light yellow background.

In the hustle of everyday work, staying on top of tasks is key to keeping productive and scaling up your efforts. That's where Any.do comes in handy—it's a go-to app for organizing daily tasks.

But as your to-dos get more complex and intertwined, there's a growing need for smoother workflows. Enter Zapier's automation magic, which links Any.do with thousands of other apps, making your workflows more efficient.

Integrating Any.do with Zapier unlocks a world of possibilities for teamwork and task management. Imagine automating the mundane stuff—like syncing calendars or updating your team on project progress across various platforms. This not only makes life easier for each team member but also amps up the efficiency of your entire project. Zapier acts like a bridge, turning Any.do into a powerhouse that can adapt to different work needs and the changing dynamics of your team.

New to Zapier? It's workflow automation software that lets you focus on what matters. Combine user interfaces, data tables, and logic with thousands of apps to build and automate anything you can imagine. Sign up for free to use this app, and thousands more, with Zapier.

Table of contents

  • Connect Any.do to your calendar app

  • Share tasks across to-do list and task apps

  • Create Any.do tasks from email and chat messages

  • Make Any.do work for you with AI

To get started with a Zap template—what we call our pre-made workflows—just click on the button. It only takes a few minutes to set up. You can read more about setting up Zaps here.

Connect Any.do to your calendar app

Your to-do list determines how you schedule your days, so why not connect it directly to your calendar? Manage your time more effectively by automatically sharing event details and tasks between your calendar app and Any.do.

The first thing you can do to improve your daily schedule is put your important time-bound tasks right into your calendar. Weekly deep work sessions or meeting-free afternoons can help you power through complex projects faster. 

If you want to block off time for a project, create a Zap that automatically adds a time block to your calendar app when you add a task to a specific list. 

For more involved events or meetings, automatically create a detailed event with all the information, points of contact, and subtasks you've put into your Any-do list. You'll stay more organized and avoid missing important deadlines.

Add detailed Google Calendar events for new Any.do tasks

Add detailed Google Calendar events for new Any.do tasks
  • Any.do Personal logo
  • Google Calendar logo
Any.do Personal + Google Calendar

Create Microsoft Outlook calendar events for new tasks in Any.do

Create Microsoft Outlook calendar events for new tasks in Any.do
  • Any.do Personal logo
  • Microsoft Outlook logo
Any.do Personal + Microsoft Outlook

Create Google Calendar events for new Any.do Personal tasks

Create Google Calendar events for new Any.do Personal tasks
  • Any.do Personal logo
  • Google Calendar logo
Any.do Personal + Google Calendar

Meetings usually require prep work or follow-up tasks. Set your calendar to automatically add necessary to-do items to your list before or after the events you have scheduled. Set a task before meetings to create an agenda or after to clean up notes or send follow-ups. 

Add new Google Calendar events to Any.do as tasks

Add new Google Calendar events to Any.do as tasks
  • Google Calendar logo
  • Any.do Personal logo
Google Calendar + Any.do Personal

Create tasks in Any.do for new ended meetings in Google Calendar

Create tasks in Any.do for new ended meetings in Google Calendar
  • Google Calendar logo
  • Any.do Personal logo
Google Calendar + Any.do Personal

Create tasks in Any.do when new meetings start in Outlook Calendar

Create tasks in Any.do when new meetings start in Outlook Calendar
  • Microsoft Outlook logo
  • Any.do Personal logo
Microsoft Outlook + Any.do Personal

Create tasks on Any.do for new Microsoft Outlook events

Create tasks on Any.do for new Microsoft Outlook events
  • Microsoft Outlook logo
  • Any.do Personal logo
Microsoft Outlook + Any.do Personal

Create Any.do tasks for new or updated Google Calendar events

Create Any.do tasks for new or updated Google Calendar events
  • Google Calendar logo
  • Any.do Personal logo
Google Calendar + Any.do Personal

Read our step-by-step guide on how to create tasks from calendar events.

Share tasks across to-do list and task apps

If you're someone juggling multiple to-do apps—maybe you use Any.do for your personal tasks and another app for work—automating task transfer ensures that nothing falls through the cracks. It also allows for greater flexibility. You can use the strengths of different apps while keeping all your tasks aligned and accessible in one place. Plus, it saves time and effort, eliminating the need for manual updates across platforms, and ensures that your entire to-do ecosystem is synchronized and up-to-date, enhancing overall productivity.

If Any.do is your single source of truth for managing your day, set up workflows to bring tasks from your other apps into Any.do for you. That way, you can manage your personal to-do list how you want to alongside any tools your team may use.

Add new Google tasks to Any.do

Add new Google tasks to Any.do
  • Google Tasks logo
  • Any.do Personal logo
Google Tasks + Any.do Personal

Add new Trello cards as tasks on Any.do

Add new Trello cards as tasks on Any.do
  • Trello logo
  • Any.do Personal logo
Trello + Any.do Personal

Add new incomplete Todoist tasks to Any.do

Add new incomplete Todoist tasks to Any.do
  • Todoist logo
  • Any.do Personal logo
Todoist + Any.do Personal

Create tasks in Any.do Personal for new tasks in Asana projects

Create tasks in Any.do Personal for new tasks in Asana projects
  • Asana logo
  • Any.do Personal logo
Asana + Any.do Personal

Add new Microsoft To Do tasks to Any.do

Add new Microsoft To Do tasks to Any.do
  • Microsoft To Do logo
  • Any.do Personal logo
Microsoft To Do + Any.do Personal

Does your team need visibility into your work, but they use a different app? Connect Any.do with other task-management tools without switching apps with these workflows.

Add new Any.do tasks to Google Tasks

Add new Any.do tasks to Google Tasks
  • Any.do Personal logo
  • Google Tasks logo
Any.do Personal + Google Tasks

Add new Any.do tasks to Microsoft To Do

Add new Any.do tasks to Microsoft To Do
  • Any.do Personal logo
  • Microsoft To Do logo
Any.do Personal + Microsoft To Do

Create Trello cards for new Any.do tasks

Create Trello cards for new Any.do tasks
  • Any.do Personal logo
  • Trello logo
Any.do Personal + Trello

Create Notion database items from new Any.do Personal tasks

Create Notion database items from new Any.do Personal tasks
  • Any.do Personal logo
  • Notion logo
Any.do Personal + Notion

Add new Any.do tasks to Todoist

Add new Any.do tasks to Todoist
  • Any.do Personal logo
  • Todoist logo
Any.do Personal + Todoist

Create Any.do tasks from email and chat messages

Our most important assignments often come in the form of messages. We get requests from clients, shared documents from colleagues, and urgent assignments from our managers in our inboxes—but those inboxes are often overflowing. 

Email doesn't make a great notetaker or task manager. Never leave an important task wallowing in your inbox. Instead, set up a Zap so that any email you tag gets automatically added to your to-do list as a detailed task. You can do the same for Slack, adding saved messages to Any.do to follow up on later.

Automatically copying important emails and chat messages into your to-do list is a more efficient way to work. It keeps your focus on your task instead of slogging through your inbox and puts the details you need into the app you use to manage work.

Create tasks in Any.do for new saved messages in Slack

Create tasks in Any.do for new saved messages in Slack
  • Slack logo
  • Any.do Personal logo
Slack + Any.do Personal

Create new Any.do tasks from starred emails in Gmail

Create new Any.do tasks from starred emails in Gmail
  • Gmail logo
  • Any.do Personal logo
Gmail + Any.do Personal

Create Any.do tasks from new labeled Gmail emails

Create Any.do tasks from new labeled Gmail emails
  • Gmail logo
  • Any.do Personal logo
Gmail + Any.do Personal

Make Any.do work for you with AI

Think of an important task while you're deep in work on something else? Link your to-do list to your Alexa with a simple automated workflow. That way, you can simply speak the task out loud and instantly add it to your list to complete later. 

Create Any.do tasks from new trigger phrases spoken in Amazon Alexa

Create Any.do tasks from new trigger phrases spoken in Amazon Alexa
  • Amazon Alexa logo
  • Any.do Personal logo
Amazon Alexa + Any.do Personal

You can also use AI to streamline your work. Mem is an AI-powered personal assistant that can do anything from summarizing notes to searching your own data for needed information. You can automatically add all your new tasks to Mem so that you can use AI to organize your work efficiently and give you a comprehensive overview of your to-do list.

Create Mems in Mem app for new tasks in Any.do Personal

Create Mems in Mem app for new tasks in Any.do Personal
  • Any.do Personal logo
  • Mem logo
Any.do Personal + Mem

Let your to-do list manage itself

There are plenty of productivity hacks out there that can help you streamline your days and get more done with less stress. The most powerful tip of all, however, might be to simply—simplify. 

Automating your to-do list puts more of the information you need in one place. It reduces how often you have to switch between apps, and gives you one manageable place with your day's work cleanly laid out for you.

Spend less time managing your task list and more time on your actual tasks with the help of automation. This is just the start of what you can do with Any.do and Zapier. What will you automate first?

Related reading:

  • 6 ways to automate your to-do list and task apps

  • Automatically create tasks from email or Slack messages

  • Automatically create tasks from calendar events

Get productivity tips delivered straight to your inbox

We’ll email you 1-3 times per week—and never share your information.

tags
mentioned apps

Related articles

Improve your productivity automatically. Use Zapier to get your apps working together.

Sign up
See how Zapier works
A Zap with the trigger 'When I get a new lead from Facebook,' and the action 'Notify my team in Slack'