5 ways to automate Google Tasks with Zapier

Google Tasks is not only a great to-do list app—it also has the added benefit of easily interfacing with all the other Google apps you use every day. But sometimes, you might need a little more from your task-tracking app. 

Say you have non-Google apps you need to use for work or because they offer features the Google option just doesn't have. Or maybe you want more options for the kind of information one app sends to the other, and Google doesn't offer a built-in feature.

Zapier's automated workflows (called Zaps) solve those problems by letting you connect your business-critical apps to Google Tasks, keeping your to-do list comprehensive and up to date without the extra work.

Table of contents

• Add tasks to Google Tasks from another task or to-do app

• Add Google Tasks to another task or to-do list app

• Connect Google Tasks to your email or chat app

• Connect your calendar app to Google Tasks

• Use AI with Google Tasks

Add tasks to Google Tasks from another task or to-do app

You can stay organized much more easily if you consolidate tasks from multiple apps into your Google Task list. The following workflows will help you combine your work and personal to-do lists into one central location so you can stay more organized. 

These Zaps are especially helpful for anyone working with multiple clients, companies, or projects that use different tools to track tasks. It can be challenging to keep track of your work across different apps. Instead, use these automations to pull to-dos together into a single, easy-to-organize list.

Add Google Tasks to another task or to-do list app

Google Tasks doesn't have a lot of task-sharing functionality on its own. Luckily, it's easy to set up Zaps that will send tasks to whatever other apps you need to access them. 

Maybe you have a specific task management strategy that just works better in a different app. Maybe you're assigning work out to teams, clients, or collaborators who use a different app than you. Or you might simply prefer the functionality of a specific app for a project but keep track of your primary to-dos in Google Tasks.

Whatever the case, automations like these will help you quickly and easily share tasks with yourself or others across whatever to-do app you need.

Connect Google Tasks to your email or chat app

Most of your important tasks probably come to you through emails or chat messages. It's much easier to follow up on them—and not let any slip through the cracks—if you can automatically add them to your to-do list. Use these Zaps to coordinate projects, keep track of client communications, or just make sure you don't forget to reply to messages.

Automatically add all new messages and emails to your to-do list

You can set up workflows to add all new messages to a specific Slack channel or email inbox to Google Tasks. This is especially helpful when you're monitoring a customer-facing inbox or tracking a specific project.

Identify specific emails and messages to add to your to-do list

If you want to be more selective with what you turn into tasks, you can use the following workflows to only add messages and emails to your to-do list that you save, star, or push.

Alternatively, you can set a Zap to trigger for a specific search term, like the name of a project or client or even a team code word.

Send emails or messages when tasks are created or completed

These automations can also help you stay on top of communication. Connect your task list back to your email or chat app to instantly let yourself, your coworkers, or your clients know when a new task is created, or you've successfully wrapped up a task. 

Connect your calendar app to Google Tasks

It's helpful to have your calendar automatically connected to your to-do list when you're trying to organize your schedule and all the tasks you need to cram into it. Automated workflows can add new tasks to your list when you get invited to a calendar event or add tasks to your schedule for you.

Create tasks from calendar events

When you have a meeting or event on your calendar, you may need to prepare for it or get a few tasks done before it happens. Automatically add new calendar events to your task list to help you get organized. 

Create calendar events from tasks

It can be helpful to add tasks to your calendar to make sure you set aside enough time for them. Automations like these can be used to schedule various tasks throughout a project or set reminders to follow up with someone.

You can also use Zapier's built-in scheduling tool to schedule recurring tasks automatically instead of adding them manually over and over.

Use AI with Google Tasks

AI can help you sort, prioritize, and follow up on your to-do list. Mem uses the power of artificial intelligence to help you create and complete tasks more effectively. Use a Zap to add tasks to Mem automatically.

You can also use voice assistants to make your task lists go further. Create a trigger phrase so that Amazon Alexa will add a task to your to-do list without the tedious hassle of manual data entry. With voice-command automation, you won't have to interrupt your flow at work or in a meeting to add important notes to your task app.

Get all your work done more efficiently with automation

The last thing you want is for managing your task list to become a task all by itself. A to-do list should make your work easier, not add more things to your plate. Automating your task management can make managing your work so easy you don't even have to think about it. 

Add tasks instantly and automatically to your task management app with Zapier so that you can spend your valuable time getting your work done well instead of managing it. This is just the start of what you can do with Google Tasks and Zapier. What will you automate first?