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4 ways to automate Zoho Recruit

By Hannah Herman · August 30, 2024
A hero image of the Zoho Recruit app logo connected to other app logos on a light blue background.

Recruiting is one of the most labor-intensive business functions. Thankfully, tools like Zoho Recruit make it easy to source talent, manage your candidate pipeline, and bring the right people on board. But even the greatest recruiting app can't streamline all of your work, especially when your talent team uses a host of other business-critical apps like forms and spreadsheets. That's where automation comes in. 

With Zapier, you can connect Zoho Recruit to your team's other apps—and automate work across them. By automating common workflows, your team can focus on creating a great hiring experience, not keeping up with busywork. 

Not sure how to get started? Here are a few of the most popular Zaps—Zapier's automated workflows—to automate Zoho Recruit.

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Skip ahead

  • Automatically schedule meetings with candidates

  • Connect Zoho Recruit to your spreadsheets

  • Seamlessly add form responses to Zoho Recruit

  • Automatically turn leads into candidates

To get started with a Zap template—what we call our pre-made workflows—just click on the button. It only takes a few minutes to set up. You can read more about setting up Zaps here.

Automatically schedule meetings with candidates

Recruiting is a high-pressure environment—especially if you're managing a large volume of applications. And scheduling calls with applicants can be a job in and of itself, which means you have less time to spend sourcing candidates and making hiring decisions.

Instead of trying to coordinate interviews manually, you can use Zapier to automate the process. For example, you can create a Zap that sends calendar invites to candidates based on activity in Zoho Recruit—so you can focus on crafting a high-quality candidate experience. 

Add new Zoho Recruit interviews as events on Google Calendar

Add new Zoho Recruit interviews as events on Google Calendar
  • Zoho Recruit logo
  • Google Calendar logo
Zoho Recruit + Google Calendar

Create detailed events in Google Calendar for new or updated records in Zoho Recruit view

Create detailed events in Google Calendar for new or updated records in Zoho Recruit view
  • Zoho Recruit logo
  • Google Calendar logo
Zoho Recruit + Google Calendar

Create Zoom meetings for every new record in Zoho Recruit

Create Zoom meetings for every new record in Zoho Recruit
  • Zoho Recruit logo
  • Zoom logo
Zoho Recruit + Zoom

Connect Zoho Recruit to your spreadsheets

Candidates can come from all kinds of sources—online applications, job fairs, industry conferences, and more. But often, they all end up in the same place: a spreadsheet. In reality, they can't live there forever; you need to move that information into Zoho Recruit quickly and efficiently.

Thankfully, automation is great for moving large amounts of data around without copy-pasting or manually exporting CSV files. For example, you can create a Zap that instantly turns new (or updated) rows in a spreadsheet into records in Zoho Recruit.

Add candidates to Zoho Recruit from new rows on Google Sheets

Add candidates to Zoho Recruit from new rows on Google Sheets
  • Google Sheets logo
  • Zoho Recruit logo
Google Sheets + Zoho Recruit

Create Zoho Recruit records from new or updated Google Sheets rows

Create Zoho Recruit records from new or updated Google Sheets rows
  • Google Sheets logo
  • Zoho Recruit logo
Google Sheets + Zoho Recruit

You can also create a Zap that does the opposite, adding rows to a spreadsheet anytime there's a new or updated record in Zoho Recruit. This is a great way to back up or share important candidate information.

Create Google Sheets rows for updated Zoho Recruit records

Create Google Sheets rows for updated Zoho Recruit records
  • Zoho Recruit logo
  • Google Sheets logo
Zoho Recruit + Google Sheets

Create Google Sheets rows for new or updated Zoho Recruit records in view

Create Google Sheets rows for new or updated Zoho Recruit records in view
  • Zoho Recruit logo
  • Google Sheets logo
Zoho Recruit + Google Sheets

Seamlessly add form responses to Zoho Recruit

Of course, you might want to add candidates or other information to Zoho Recruit directly from a source like a form, such as from an embedded application on your company website. But you still don't need to do any manual data entry to make this happen—Zapier can automate it for you. 

You can create a Zap that turns form responses into new Zoho Recruit records (or updates existing records), so your recruiting team always has the most up to date information at their fingertips. 

Create Zoho Recruit candidates from new Gravity Forms submissions

Create Zoho Recruit candidates from new Gravity Forms submissions
  • Gravity Forms logo
  • Zoho Recruit logo
Gravity Forms + Zoho Recruit

Create records in Zoho Recruit from new Zoho Forms entries

Create records in Zoho Recruit from new Zoho Forms entries
  • Zoho Forms logo
  • Zoho Recruit logo
Zoho Forms + Zoho Recruit

Create new Zoho Recruit records for every new entry in Typeform

Create new Zoho Recruit records for every new entry in Typeform
  • Typeform logo
  • Zoho Recruit logo
Typeform + Zoho Recruit

Add new Zoho Forms entries to Zoho Recruit as records

Add new Zoho Forms entries to Zoho Recruit as records
  • Zoho Forms logo
  • Zoho Recruit logo
Zoho Forms + Zoho Recruit

Create new Zoho Recruit records from new Google Forms responses

Create new Zoho Recruit records from new Google Forms responses
  • Google Forms logo
  • Zoho Recruit logo
Google Forms + Zoho Recruit

Automatically turn leads into candidates

There are lots of ways to source candidates, and you might get a little creative with your outreach by running digital ads. But you still need to ensure that those leads make it into Zoho Recruit so your team can assess whether they're a good fit and reach out to the best ones.

You can create a Zap that connects your lead source to Zoho Recruit so every new lead automatically turns into a new or updated record.

Create records in Zoho Recruit from new leads in Facebook Lead Ads

Create records in Zoho Recruit from new leads in Facebook Lead Ads
  • Facebook Lead Ads logo
  • Zoho Recruit logo
Facebook Lead Ads + Zoho Recruit

Add new Facebook Lead Ads leads to Zoho Recruit as records

Add new Facebook Lead Ads leads to Zoho Recruit as records
  • Facebook Lead Ads logo
  • Zoho Recruit logo
Facebook Lead Ads + Zoho Recruit

Create new Zoho Recruit records for fresh Perspective leads via funnel

Create new Zoho Recruit records for fresh Perspective leads via funnel
  • Perspective logo
  • Zoho Recruit logo
Perspective + Zoho Recruit

Create or update Zoho Recruit records for new UpLead contacts

Create or update Zoho Recruit records for new UpLead contacts
  • UpLead logo
  • Zoho Recruit logo
UpLead + Zoho Recruit

Streamline your hiring with Zoho Recruit and Zapier

Finding the right people to hire is difficult enough—manual work shouldn't make it more difficult. With Zapier, you can automate all your crucial recruiting workflows by connecting Zoho Recruit to the other apps you use every day—so you can focus on attracting the best talent.

And this is just the start of what you can do with Zoho Recruit and Zapier. What will you automate first?

Related reading:

  • Popular ways to automate your HR processes

  • Automate BambooHR

  • How to automate employee onboarding and offboarding

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A Zap with the trigger 'When I get a new lead from Facebook,' and the action 'Notify my team in Slack'