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Productivity tips

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If I asked you how much time it takes you to do one of your everyday tasks, how accurately could you answer?

How to manage your perception of time

Use Zapier to automatically send weekly messages, reminders, tasks, or even document updates via Gmail. With this integration, you choose a weekly schedule and a Gmail message, and Zapier will then send that email each week on the day and time that you select. 

Schedule is a native Zapier app you can use for recurring tasks. Trigger an action every day of the month, every day of the week or every single day. You can also select the hour of the day. If you're a developer, this is similar to a crontab, cronjob or cron.

Schedule by Zapier

Triggers at user-defined intervals (days, weeks, months)

Custom Frequency

Every Day

Every Hour

Triggers every month, on the day(s) selected.

Every Month

Triggers every week, on the day(s) selected.

Every Week

One of the most popular email services, Gmail keeps track of all your emails with threaded conversations, tags, and Google-powered search to find any message you need.

Gmail

Triggers when you receive a new attachment.

New Attachment

New Label

Triggers when you receive a new email and label it within two days.

New Labeled Email

Triggers when a new email appears in the specified mailbox.

New Email

Triggers when you receive a new email that matches a search string you provide.

New Email Matching Search

Triggers when you receive a new email and star it within two days.

New Starred Email

New Thread

Find Email

Find or Send Email

Add Label to Email

Delete Email

Create Draft

Create a draft reply to an existing email.

Create Draft Reply

Create Label

Send Email

Remove Label From Email

Reply to Email

Send weekly emails with Gmail

Some tasks need to be completed weekly, but we might just need a gentle reminder. Spending most of our days in Slack communicating with our team makes it a great place to get those task reminders. Set up this integration and, with a little help from Zapier, you can automatically get that scheduled task in the Slack channel of your choice at the same time weekly. 

Slack is a platform for team communication: everything in one place, instantly searchable, available wherever you go. Offering instant messaging, document sharing and knowledge search for modern teams.

Slack

Triggers when a new message is posted to any public channel.

New Public Message Posted Anywhere

New Channel

Triggers when a new message is posted to a specific #channel you choose.

New Message Posted to Channel

Triggers when a custom emoji has been added to a team.

New Team Custom Emoji

Triggers when a new file is uploaded to your workspace.

New File

Triggers when a username or highlight word is mentioned in a public #channel.

New Mention

Triggers when a new message is found that matches the query.

New Message From Query

Triggers when a new message is posted to a specific #private-channel or multi-dm.

New Message Posted to Private Channel

Triggers when a Message is pushed from Slack.

New Pushed Message

Triggers when a reaction (aka reactji) is added to a message in a public #channel.

New Reaction Added

New Saved Message

Triggers when a new Slack user is created / first joins your org.

New User

Finds a Slack message using the Slack Search feature.

Find Message

Finds a user by matching against their email instead of their username.

Find User by Email

Find User by ID

Finds a user by matching against their real name instead of their username.

Find User by Name

Find User by Username

Adds a reminder for yourself or a teammate, just like the `/remind` slash command.

Add Reminder

Invite an existing User to an existing Channel. You must be a member of the channel to invite someone to it.

Invite User to Channel

Posts a message to the specific #channel you choose. Message delivery can be scheduled for later.

Send Channel Message

Sends a direct message to a user or yourself from the Slackbot. Can also schedule a message for later.

Send Direct Message

Create Channel

Post a new message to a private channel you choose. Can also schedule a message for later.

Send Private Channel Message

Set Channel Topic

Update basic profile fields such as name or title

Update Profile

Sets your Slack status to the given text and emoji.

Set Status

Invite a new User to your Slack workspace. Uses legacy tokens.

Invite New User

Custom Actions (Beta)

This is an advanced action which makes a raw HTTP request that includes this integration's authentication.

API Request (Beta)

Get weekly reminders in Slack

Some people prefer to use Google Calendar, but others like to have their email, contacts and calendar in Microsoft Outlook. If you're reading this, you probably use both, and need a way to keep them on the same page. Use this Zapier automation to add detailed events in Google Calendar whenever new events are created in Microsoft Outlook.

Microsoft Outlook is a web-based suite of webmail, contacts, tasks, and calendaring services.

Microsoft Outlook

Triggers at a specified time before an event in your calendar starts.

Calendar Event Start

Cancelled Calendar Event

Triggers when a new event is created in your calendar.

New Calendar Event

Triggers when a new contact is added to your account

New Contact

Triggers when a new e-mail is received in your inbox.

Triggers when a new e-mail is received in your inbox that matches a search.

New Flagged Email

Triggers when a new new message in folder is created.

New Message in Folder

Updated Calendar Event

Find Calendar Event

Find a Contact

Find or Create Contact

Add Attendees to Calendar Event

Create an event in the calendar of your choice.

Create Event

Create Contact

Creates a draft of an email that can then be reviewed and sent out.

Create Draft Email

Delete Event

Creates a new reply to email, probably with input from previous steps.

Update Calendar Event

Update Contact

Google Calendar lets you organize your schedule and share events with co-workers and friends. With Google's free online calendar, it's easy to keep track of your daily schedule.

Google Calendar

New Calendar

Triggers when an event is cancelled or deleted.

Event Cancelled

Event Ended

Triggers when a specified amount of time before an event starts.

Event Start

Triggers when an event is created or updated (except when it's cancelled).

New or Updated Event

New Event

Triggers when an event is created that matches a search.

New Event Matching Search

Find Event

Finds a specific event by its ID in your calendar.

Retrieve Event by ID

Finds multiple events in your calendar as line items.

Find Multiple Events

Find or Create Event

Invites one or more person to an existing event.

Add Attendee(s) to Event

Create Calendar

Create Detailed Event

Create an event from a piece of text. Google parses the text for date, time, and description info.

Quick Add Event

Updates an event. Only filled fields are updated.

Update Event

Add Microsoft Outlook events to Google Calendar

Multiple calendars are helpful to compartmentalize your events, but who has time to manage them manually? That's where Zapier comes in. This Google Calendar integration will trigger with each new event you add, automatically copying it to the calendar you specify to save you the hassle of doing it yourself. Get a step-by-step walkthrough in our 

Copy new Google Calendar events to another Google Calendar

Enhance your productivity with this efficient workflow that initiates when an event begins in Google Calendar, resulting in the creation of a time entry in Toggl Track. This automation helps maintain an accurate record of your time spent on tasks, offering optimal time management. It's a perfect solution for professionals looking to streamline their work process and focus more on task completion.

Toggl Track provides time tracking and productivity tools to help businesses move away from traditional work models towards flexible and remote work.

Toggl Track

New Client

New Project

New Tag

New Task

New Time Entry

Triggers when a new time entry is started and running.

New Time Entry Started

Triggers when a new workspace is created.

New Workspace

Find Client

Find Project

Find Tag

Find Task

Find Time Entry

Find or Create Client

Find or create a new Project

Find or Create a new Tag

Find or Create Task

Finds or creates a specific Time Entry.

Create Client

Create Project

Create Tag

Create Task

Create Time Entry

Start Time Entry

Stop Time Entry

Create new Toggl Track entries for every new Google Calendar event start

Optimize your efficienty when you combine Todoist and RescueTime with this integration. Once it's active, this Zap automatically creates a highlight in RescueTime, keeping you on task with your to-do lists and letting you know how much time you spent to complete it!

Managing millions of tasks, Todoist is an online task management app and todo list. It has Web, iPhone, Android, Chrome, Firefox, Outlook flavors (and more!).

Todoist

Triggers when you complete a task (including recurring tasks) on a project.

New Completed Task

Triggers when you complete a task on a project.

New Complete Task

Triggers when an item with a specific label is completed.

New Complete Task With Label

Triggers when you add an incomplete task to a project.

New Incomplete Task

Searches for a user who is connected/shared with your account.

How to manage your perception of time

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