Let's start with the bad news: Google Tasks doesn't offer much sharing functionality. You can share tasks with team members in a "shared space"—like a chat space or a document—but even then, the functionality is very limited.
It's frustrating because when you're collaborating, it's helpful to see the same list of tasks as your co-workers. Not offering a more collaborative tool sets Google Tasks apart from the best to do list apps...in a bad way.
But Google Tasks is still worth using. It's quick to access in the sidebar of Gmail, Google Calendar, and Google Docs, and a streamlined mobile app makes it always available when you're on the go.
You're just limited in how you share these tasks, and who with. Happily, we've got a workaround, of sorts: You can send items from Google Tasks over to other to do list applications, then share them from there. It's not perfect, but it'll help you share Google Tasks with more of your team.
Share Google Tasks with other to-do apps using Zapier
Zapier is a service that connects to thousands of apps using simple automated workflows we call Zaps. Google Tasks is supported, meaning you can send new tasks from Google Tasks to Trello, Todoist, Microsoft To-Do, and other project management apps. From there, you can easily share things.
You can create your own workflows using whatever rules you like, but here are a few templates to get you started.
Save new tasks in Google Tasks in Notion databases
Learn more: How to add Google Tasks to a Notion database
Be sure to check out our complete guide to Google Tasks for more tips like this. There is a lot to like about Google's to do list app, even if it doesn’t offer an easy way to share tasks.
This article was originally published in May 2019. It was most recently updated by Will Harris in October 2022 to reflect changes to Google Tasks and include new Zap templates.
