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Best apps

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Calendly

Trello

Toggl Track

Wave

Docusign

FreshBooks

Freshbooks New

Buffer

Google Drive

ChatGPT

Clay

Hunter

Canva

Zapier

Solopreneurship comes with enough challenges. Here are the best freelancer apps to help you manage the day-to-day burdens of being your own boss.

The 16 best freelance apps in 2025 | Zapier

These apps will help you run your freelance business so you can focus on what you do best. 

The 16 best freelance apps in 2025

Need help drafting email responses? This integration means that whenever you receive a new customer email, ChatGPT will write a response and save it automatically as a Gmail draft. This Zap lets you send your prospects and customers better-worded, faster email responses, powered by AI.

Gmail

Create email copy with ChatGPT from new Gmail emails and save as drafts in Gmail

Ready to bring the power of ChatGPT to your Slack workspace? Use this Zap to create a reply bot that lets you have a conversation with ChatGPT right inside Slack when a prompt is posted in a particular channel. Now, your team can ask questions and get responses without having to leave Slack.

Slack

Start a conversation with ChatGPT when a prompt is posted in a particular Slack channel

Once live, this integration will automatically fetch emails of each newly-added contact in Recruit CRM that does not have an email and update them once found. This will save you hours of manual data mining on the web, thereby leaving time for taking care of your core business processes!

Recruit CRM

Filter by Zapier

Find emails in Hunter to update newly-added contacts in Recruit CRM

When a fresh lead is identified in Hunter, this automation quickly creates a new contact in Folk, streamlining your workflow. This efficient system reduces data entry tasks, allowing you to focus more on nurturing relationships with potential customers. Experience smoother management of your leads and empower the growth of your business.

folk

Create people in folk from new leads in Hunter

When you make online sales and process with Stripe, you need to also record the income in Wave to keep your bookkeeping up to date. This integration will create an Income transaction in Wave for each new Stripe payment processed, ensuring that your online captured sales are correctly recorded in Wave. Sales income and payment card processing fees are captured separately, so you have fully accurate records.

Stripe

Add transactions in Wave for new Stripe sales

Who doesn't want to build a backup of all their invoices or keep track of them in a separate system? That's just smart business! Build a database automatically with this Zap: Zapier will take your new invoices from Wave and send their information to new rows in Google Sheets. In just a few minutes, you'll have your own backup database ready to go.

Google Sheets

Add new Wave invoices to Google Sheets rows

This integration will allow you to create new Toggl Track time entries as new Google Calendar events. Whenever you add a new time entry, this Zap will automatically copy it over to Google Calendar so you can keep track of the time you spend in meetings in your calendar. Set up this integration, and you'll never have to track your appointments  manually again!

Google Calendar

Create detailed Google Calendar events for new Toggl Track time entries

Monitor your work hours efficiently with this automation that connects Toggl Track with Google Sheets. Every new time entry recorded in Toggl Track gets instantly logged as a row in your chosen Google Sheets spreadsheet. This maintains a seamless record of your work hours, eliminating the need for manual entry and errors. Enjoy streamlined time tracking, enabling a precise overview of your working schedule.

Create Google Sheets rows for every new time entry in Toggl Track

Never forget a detail or action item from a call. This powerful automation captures the insightful call summaries generated by Fathom AI and appends them to the corresponding contact records in your Clay account. Stay informed about vital details from client conversations, streamline your follow-up processes, and maintain comprehensive records, all without the hassle of manual note-taking.

Fathom

Clay (clay.earth)

Add new Fathom AI call summaries as Clay notes

Prefer to take notes via email? This Zap can help! Once active, this integration automatically creates a custom email address and parses the body of the email as a note that gets added to Clay. Quickly add notes without having to open Clay.

Email by Zapier

Add notes in Clay with new inbound emails

Streamline your design process with this efficient workflow. Whenever a spreadsheet row is added or updated in Google Sheets, a new design is instantly created in Canva. This seamless integration enables you to quickly turn your data into visually compelling presentations, making data analysis and reporting both efficient and engaging.

Create Canva designs from new or updated Google Sheets rows

Keep your design workflow moving with automation. Each time you receive a new submission in Jotform, this workflow will automatically upload the asset to Canva. Enhance your creative projects with minimal effort.

Jotform

Upload assets to Canva from Jotform submissions

You've had a good week of meetings, time to report back to your team about it! You could go back and try to remember them all, or you could let Zapier do all of that work for you. Once an event is scheduled with Calendly, a new row in a Google Sheets spreadsheet will be created automatically to easily store those details.

Create Google Sheets rows from new scheduled Calendly events

You're trying to score a big meeting, and send out an invite for someone to accept. Wouldn't it be nice to know that they have while you're chatting with other teammates? Use this integration to automatically send a Slack message for each new Calendly invite.

Send Slack messages for new Calendly invites

Automatically upload your signed documents to the cloud with this integration. Set it up to add a DocuSign envelope, as soon as it's signed, to Google Drive. Save yourself from tedious manual import and export.

Upload newly-signed DocuSign envelopes to Google Drive

Once your contracts are signed, you'll want to store them somewhere safe! Use this integration to automatically upload newly signed DocuSign envelopes to Dropbox, and save yourself the time of manually doing it.

Dropbox

Upload newly-signed DocuSign envelopes to Dropbox

One of the best ways to stay in touch with clients is to send them periodic updates via email. This FreshBooks Mailchimp integration adds new FreshBooks clients to a subscriber list on Mailchimp list so that you can reach out to them at any point, saving you the effort of doing it yourself.

Mailchimp

Subscribe new Freshbooks clients to a Mailchimp list

When you have new clients added to your accounting tool, you'll want the details added to your email tool for follow up. This integration makes it easy by automatically adding/updating a subscriber in Mailchimp when there is a new client added in FreshBooks New. Following up with your newest clients has never been easier.

Add or update Mailchimp subscribers for new clients in FreshBooks New

It doesn't matter if it's your company blog, personal blog, a popular news site or some special, private RSS feed. With this Zap you will have all new RSS items automatically sent to Buffer!

RSS by Zapier

Buffer new items in an RSS feed

Automate social sharing for your content in Ghost and automatically send new posts to your Buffer account.

Ghost

Share new posts from Ghost to Buffer

Do you use Google Calendar to schedule events and wish you could turn them into Trello cards? Zapier will automatically create a new card for every new Google Calendar event you create.

Create new Trello cards from new Google Calendar events

Never forget those weekly repetitive tasks with this handy Zap! Set up this integration to automatically create a new card in Trello every week, at a time of your choosing.

Schedule by Zapier

Create Trello cards weekly at scheduled times

It can be difficult to track down files attached to emails. Zapier can simplify your email and file management by automatically saving your email attachments to Google Drive for safekeeping. Whenever you get a new email in Gmail with an attachment, this Zap will save it to the Google Drive folder you want - just be sure to pick one when setting this up, otherwise we'll add the file to the root of your Drive. Get a step-by-step walkthrough in our 

Save new Gmail attachments to Google Drive

Looking for an easier way to manage email attachments you need to edit? With this integration, new, incoming Gmail email attachments are automatically saved in Google Drive as editable documents. You'll never need to hunt for an old email just to find its attachment again!

The 16 best freelance apps in 2025

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